Customer Collaboration Associate (Seasonal)

Yamamotoyama; Pomona (CA); Remote; USD 33,000 - 36,000; Part time

Job summary

Yamamotoyama USA / Stash Tea Company is seeking a Customer Collaboration Associate (Customer Service Representative) to manage the sales order lifecycle, ensuring data quality from receipt to fulfillment. You will collaborate with Sales, Operations, Warehousing, and Transportation to deliver a premium, concierge-level customer experience.

Ideal candidates have a CPG background and excellent communication skills, with a proven ability to drive accurate orders while working remotely.

Qualifications

• Customer-focused and transparent communication with customers
• Understanding of EDI processes and order lifecycle
• Experience coordinating with Sales, Operations, and Transportation

Responsibilities

• Act as primary interface to customers to ensure on-time, in-full fulfillment with correct pricing
• Review and process customer purchase orders promptly
• Investigate and resolve fulfillment problems (inventory, shipments, etc.)
• Build relationships and trust with accounts through proactive communication
• Analyze data and generate reports on orders, inventory, and monthly sales
• Communicate shipment delays or changes and provide accurate delivery dates

Skills

Customer focus

EDI processes

Stakeholder management

Data-driven

Relationships builder

Process improvement

Communications

ERP systems

Excel/Word/PowerPoint

Problem solving

Decision making

Time management

Multi-tasking

Education

Bachelor’s degree in business, communication, or a related field

Tools

Sage X3

Job description

Who are we

Yamamotoyama U.S.A. stands as a testament to the art of traditional Japanese green tea and nori seaweed products, upholding a commitment to unparalleled quality since 1690. Our culture is enriched by diverse backgrounds, all striving to find their unique voice in a harmonious blend. This spirit of unity in diversity extends to our portfolio, which includes the globally recognized Stash Tea Company, offering an expansive array of premium teas. In addition, we proudly present Ujido, a brand deeply rooted in the art and tradition of Japanese Matcha. Our dedication to excellence is not just in our products, but in the mosaic of voices that shape our legacy.

Summary of Position

The Customer Collaboration Associate (i.e. Customer Service Representative) will be responsible for managing the fulfillment of the sales order management lifecycle by ensuring data quality upon reception until successful execution. This role requires excellent communication skills since the successful candidate will be collaborating with cross functional teams such as, Customer Development (i.e. Sales), Operations, Warehousing, and Transportation. The goal is to drive transparency of the customer requirements to complete orders accurately, in full, on time, and ultimately exceed customer expectations by delivering a premium, concierge-level customer experience. A deep understanding of CPG products, supply chain, and fundamental customer service principals is required.

This job description does not list all the job duties of this position. Duties listed are subject to change based on business and/or management needs. Management reserves the right to revise this job description at any time.

Core Responsibility

• Act as the primary interface to customers to ensure accurate, in-full and on-time fulfillment and delivery of customer orders with correct pricing
• Accurately review, interpret and process purchase orders received from customers in a timely manner
• Investigate and resolve problems and complaints of varying complexity regarding fulfillment (inventory issues, late shipments, missed appointments, etc)

Strategic Responsibility

• Build collaborative relationships and trust with customer accounts through proactive and open communication

Technical Responsibility

• Analyze data, compile and generate reports related to the status of orders, inventory, and monthly sales (includes cut reports)

Operational Responsibility

• Contact customers concerning any changes or delays in shipment of orders and provide accurate information relating to shipment dates and expected date of delivery
• Answer and respond to daily correspondence, inbound calls, and emails from customers, Customer Development, and cross-functional teams

Collaboration

• Collaborate with Operations to ensure inventory is deployed to the correct DC to maximize fill rates
• Interact with warehouse and transportation departments to establish order shipment and transportation priorities
• Partner with Customer Development (i.e., Sales) and internal cross-functional teams to communicate customer order challenges and resolutions to assist in prioritizing customer orders
• Collaborate cross-functionally, working effectively as part of a team to achieve shared goals while valuing and understanding diverse perspectives, and contributing to a positive and inclusive team culture
• Knowledge, Skills, and Abilities

Knowledge

• Customer Focused - Deep understanding of customer needs and ability to consistently strengthen key customer relationships by maintaining the utmost transparency and honesty, building trust in every interaction
• Possesses a working understanding of EDI processes

Skills

• Stakeholder Management - Ability to manage multiple stakeholders and build relationships both internally and externally
• Data Driven - Leverages accurate and timely data to make effective recommendations and create sustainable solutions
• Relationships Builder - Build partnerships with customers and internal partners to drive execution and build inclusive relationships
• Process Improvement Champion - Passionate about streamlining processes and establishing best practices to drive efficiency and continuous improvement
• Exceptional communication and interpersonal abilities
• Proficient use of ERP systems for order management
• Advanced technical skills, deep knowledge, and experience utilizing Microsoft Excel, Word, and PowerPoint
• Strong problem-solving, critical thinking, and decision-making skills
• Ability to drive decisions through data analysis
• Excellent time management and multi-tasking skills

Abilities

• Problem Solver - Relentlessly pursue solutions to eliminate inefficiencies and waste, demonstrating tenacity in developing repeatable processes that drive lasting improvements
• Intellectually Curious - Consistently strive to understand the why behind outcomes and look for learning opportunities in every aspect of the role
• Demonstrates a strong ability to effectively manage and prioritize multiple tasks while remaining agile in a fast-paced, dynamic environment

Qualifications

Education

• Bachelor’s degree in business, communication, or a related field preferred

Experience

• 3-4 years’ experience in a customer service role, preferably within the CPG industry
• Sage X3 experience is a plus
• Ability to travel 5%-10% of the time

Typical Working Conditions

• This position is primarily performed in a remote home office environment, requiring regular use of computers, virtual communication tools, and collaboration with internal and external stakeholders. Occasional travel or on-site attendance may be required based on business needs.

Equipment Used

• Computers, monitors, keyboards, telephones, video conferencing equipment, printers, scanners, and other standard home office equipment necessary to perform job responsibilities

The hourly pay range for this seasonal, part-time position is $24–$26 per hour, with an anticipated schedule of up to 29 hours per week. Actual hours may vary based on business needs. This position is eligible for overtime pay in accordance with applicable laws. Individual compensation within the stated range will be determined based on relevant experience, qualifications, skills, and geographic location.

Disclaimer & EEO Statement

The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Yamamotoyama USA / Stash Tea Company is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Note: The statements herein are intended to describe the general nature and level of work being performed by employees, but are not a complete list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.