Customer Collaboration Associate (Seasonal)

YAMAMOTO OF ORIENT INC; Pomona (CA); Remote; USD 33,000 - 36,000; Part time

Job summary

Yamamotoyama USA is seeking a Customer Collaboration Associate to manage the sales order lifecycle, ensuring data quality from reception to execution. You will work with Sales, Operations, Warehousing, and Transport to deliver accurate, on-time orders and a premium customer experience.

The role emphasizes EDI processes, Excel proficiency, and strong communication. Remote home-office work with occasional travel is expected; salary is hourly and part-time seasonal.

Qualifications

• Bachelor’s degree in business, communication, or related field preferred.
• 3-4 years’ experience in a customer service role, preferably in CPG.
• Sage X3 experience is a plus.
• Ability to travel 5%-10% of the time.

Responsibilities

• Act as the primary interface to customers to ensure accurate, in-full and on-time fulfillment and delivery of customer orders with correct pricing.
• Accurately review, interpret and process purchase orders received from customers in a timely manner.
• Investigate and resolve problems and complaints of varying complexity regarding fulfillment (inventory issues, late shipments, missed appointments, etc)
• Build collaborative relationships and trust with customer accounts through proactive and open communication.
• Analyze data, compile and generate reports related to the status of orders, inventory, and monthly sales (includes cut reports)
• Contact customers concerning changes or delays in shipment and provide accurate delivery dates
• Answer and respond to daily correspondence, inbound calls, and emails from customers and cross-functional teams
• Collaborate with Operations to maximize fill rates; collaborate with warehouse and transportation to set shipment priorities
• Coordinate with Customer Development and internal teams to communicate challenges and resolutions to orders

Skills

Stakeholder management

Data driven

Relationships builder

Process improvement

Exceptional communication

ERP systems

Microsoft Excel

PowerPoint

Problem solving

Time management

Education

Bachelor’s degree preferred

Tools

Sage X3

Job description

Job Details: Job Location: Yamamotoyama USA HQ - Pomona, CA, Salary Range: $24.00 - $26.00Hourly,

1. Summary of Position

The Customer Collaboration Associate (i.e. Customer Service Representative) will be responsible for managing the fulfillment of the sales order management lifecycle by ensuring data quality upon reception until successful execution. This role requires excellent communication skills since the successful candidate will be collaborating with cross functional teams such as, Customer Development (i.e. Sales), Operations, Warehousing, and Transportation. The goal is to drive transparency of the customer requirements to complete orders accurately, in full, on time, and ultimately exceed customer expectations by delivering a premium, concierge-level customer experience. A deep understanding of CPG products, supply chain, and fundamental customer service principals is required.

This job description does not list all the job duties of this position. Duties listed are subject to change based on business and/or management needs. Management reserves the right to revise this job description at any time.

2. Essential Functions

Core Responsibility:

• Act as the primary interface to customers to ensure accurate, in-full and on-time fulfillment and delivery of customer orders with correct pricing
• Accurately review, interpret and process purchase orders received from customers in a timely manner
• Investigate and resolve problems and complaints of varying complexity regarding fulfillment (inventory issues, late shipments, missed appointments, etc)

Strategic Responsibility:

• Build collaborative relationships and trust with customer accounts through proactive and open communication

Technical Responsibility:

• Analyze data, compile and generate reports related to the status of orders, inventory, and monthly sales (includes cut reports)

Operational Responsibility:

• Contact customers concerning any changes or delays in shipment of orders and provide accurate information relating to shipment dates and expected date of delivery
• Answer and respond to daily correspondence, inbound calls, and emails from customers, Customer Development, and cross-functional teams

Collaboration:

• Collaborate with Operations to ensure inventory is deployed to the correct DC to maximize fill rates
• Interact with warehouse and transportation departments to establish order shipment and transportation priorities
• Partner with Customer Development (i.e., Sales) and internal cross-functional teams to communicate customer order challenges and resolutions to assist in prioritizing customer orders
• Collaborate cross-functionally, working effectively as part of a team to achieve shared goals while valuing and understanding diverse perspectives, and contributing to a positive and inclusive team culture

3. Knowledge, Skills, and Abilities

Knowledge

• Customer Focused - Deep understanding of customer needs and ability to consistently strengthen key customer relationships by maintaining the utmost transparency and honesty, building trust in every interaction
• Possesses a working understanding of EDI processes

Skills

• Stakeholder Management - Ability to manage multiple stakeholders and build relationships both internally and externally
• Data Driven - Leverages accurate and timely data to make effective recommendations and create sustainable solutions
• Relationships Builder - Build partnerships with customers and internal partners to drive execution and build inclusive relationships
• Process Improvement Champion - Passionate about streamlining processes and establishing best practices to drive efficiency and continuous improvement
• Exceptional communication and interpersonal abilities
• Proficient use of ERP systems for order management
• Advanced technical skills, deep knowledge, and experience utilizing Microsoft Excel, Word, and PowerPoint
• Strong problem-solving, critical thinking, and decision-making skills
• Ability to drive decisions through data analysis
• Excellent time management and multi-tasking skills

Abilities

• Problem Solver - Relentlessly pursue solutions to eliminate inefficiencies and waste, demonstrating tenacity in developing repeatable processes that drive lasting improvements
• Intellectually Curious - Consistently strive to understand the why behind outcomes and look for learning opportunities in every aspect of the role
• Demonstrates a strong ability to effectively manage and prioritize multiple tasks while remaining agile in a fast-paced, dynamic environment

4. Education & Experience

Education

• Bachelor’s degree in business, communication, or a related field preferred

Experience

• 3-4 years’ experience in a customer service role, preferably within the CPG industry
• Sage X3 experience is a plus
• Ability to travel 5%-10% of the time

Typical Working Conditions

This position is primarily performed in a remote home office environment, requiring regular use of computers, virtual communication tools, and collaboration with internal and external stakeholders. Occasional travel or on-site attendance may be required based on business needs.

Equipment Used

Computers, monitors, keyboards, telephones, video conferencing equipment, printers, scanners, and other standard home office equipment necessary to perform job responsibilities

Compensation

The hourly pay range for this seasonal, part-time position is $24–$26 per hour, with an anticipated schedule of up to 29 hours per week. Actual hours may vary based on business needs. This position is eligible for overtime pay in accordance with applicable laws.

Individual compensation within the stated range will be determined based on relevant experience, qualifications, skills, and geographic location.

5. Disclaimer & EEO Statement

The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Yamamotoyama USA / Stash Tea Company is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Note: The statements herein are intended to describe the general nature and level of work being performed by employees, but are not a complete list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.