Customer Care Rep

Wayne Farms LLC; Oakwood (GA); Hybrid; USD 48,000 - 64,000; Full time

Job summary

Wayne Farms LLC in Georgia is seeking a customer-focused Order Management Specialist to drive end-to-end order processing and coordinate with sales, production, and logistics. You will advocate for the customer and ensure timely delivery while managing cross-functional tasks.

The role requires strong communication, proficient MS Office skills, and the ability to thrive in a fast-paced environment. A high school diploma is required, with 2+ years in customer service or sales support preferred.

Qualifications

• Minimum 2 years of relevant customer service or sales support experience; poultry/protein background preferred.
• Strong customer focus with excellent written and verbal communication across all levels of the organization.
• Proficient in MS Office; ability to manage multiple tasks in a fast-paced environment with attention to detail.
• Ability to solve problems and maintain a sense of urgency in a cross-functional setting.
• Must maintain a customer-centric attitude and high energy in a dynamic environment.

Responsibilities

• Receive and process orders for Wayne Farms and WFJV accurately and timely.
• Build and maintain customer relationships; communicate sales forecasts, inventories and orders.
• Coordinate daily cross-functional activities with CIMT, Production Planning, QA, Operations & Logistics.
• Coordinate load planning with Logistics to maximize fill rate and freight efficiency; resolve transportation issues.
• Handle EDI order maintenance, IT projects cross-functionally with IT; manage onboarding and AR reconciliation.
• Identify opportunities for process optimization and continual improvement; perform other duties as assigned.

Skills

Customer service

Order processing

Relationship building

MS Office

Cross-functional

Education

High School diploma

Tools

Microsoft Excel

PowerPoint

ERP systems

Job description

PRIMARY FUNCTION: Primarily responsible for customer end- to- end order process, interacting externally and internally to coordinate orders. This is a hybrid role with a focus on customer account management with the sales team to coordinate orders, production, manage inventories and customer projects. This is a heavily cross functional role as the customer advocate ensuring total customer care.

RESPONSIBILITIES AND TASKS:

• Receive and process orders for both Wayne Farms and WFJV (i.e. order entry, order changes, product allocations, Returned Merchandise Authorizations (RMAs), samples, donations, distressed or damaged products, etc.) accurately and in a timely manner
• Build and maintain customer relationships, communicating information (i.e. sales, item forecasts, inventories, short range shortages, late/lost orders, etc.) effectively and efficiently providing excellent customer service
• Cross functional daily responsibilities with CIMT, Production planning, QA, Operations & Logistics to manage all aspects of the order management process.
• Coordinate daily load planning with Logistics to maximize customer fill rate and freight efficiency. Leverage customer relationships to resolve transportation issues, ensure on time delivery and mitigate freight costs
• EDI order maintenance, EDI/IT customer projects, IT system testing for projects/upgrades cross functionally with the IT team
• Broker management, new customer onboarding, customer A/R reconciliation, and system data mapping are additional responsibilities within this role
• Identify and communicate opportunities for process optimization to ensure continual process improvement
• Perform other duties as assigned

SUPERVISORY RESPONSIBILITIES:

• This is an Individual Contributor position with required competencies: Functional/Technical Skills, Action Oriented, Problem Solving, Learning on the Fly and Interpersonal Savvy

EDUCATION AND CERTIFICATIONS:

• High School diploma or equivalent

EXPERIENCE AND SKILLS:

• Minimum (2) years’ relevant customer service and sales support experience; experience within the protein/ poultry environment preferred
• Strong customer focus with exceptional communication skills, both verbal and written, and the ability to interact with customers all levels of the organization in a timely and professional manner
• Proficient computer skills with knowledge of Microsoft Office suite (Excel, Word, Power Point)
• Ability to work in a fast paced environment using excellent organizational skills and precise attention to detail with the ability to problem solve effectively
• Must possess a strong customer-centric attitude, high energy level and a strong sense of urgency

SAFETY REQUIREMENTS:

• Follow departmental and company safety policies and programs
• Wear required protective equipment in all areas where required

PHYSICAL REQUIREMENTS :

• Frequently stationary for long periods of time utilizing office equipment and/or computers
• Occasionally lift up to 20 lbs

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.