Customer Care Manager - On Site

Overture Promotions; Waukegan (IL); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision, life, and STD

Bring your dog to work

LifeTime Fitness, Bears Fit, Skechers,

Paid time off

401(k) with company match

Maternity/paternity leave

Relaxed dress code

Employee referral bonuses

Culture and Inclusion initiatives

Job summary

Overture Promotions is seeking a Customer Care Manager to lead the Customer Care Department, drive exceptional service, and improve operational efficiency. You will collaborate with Sales, Operations, Production, Purchasing, Accounting, and Leadership to deliver best-in-class support.

This on-site role at our headquarters in Waukegan, IL requires 5+ years in customer care and 3+ years in leadership, with a focus on coaching, KPIs, and process improvements.

Qualifications

• Bachelor's degree or equivalent work experience.
• 5+ years of customer service, customer care, operations, or account management experience.
• 3+ years of leadership or management experience.
• Experience leading teams in a customer-focused environment.

Responsibilities

• Provide leadership, direction, coaching, and support to the Customer Care Supervisor and Customer Care team.
• Establish departmental goals, service standards, performance expectations, and KPIs.
• Oversee day-to-day operations to ensure timely and accurate customer support.
• Monitor workload, staffing levels, and team productivity.
• Serve as primary escalation point for complex customer concerns and ensure timely resolution.
• Oversee onboarding, training, development, and retention of Customer Care team members.
• Manage hiring activities including interviewing, onboarding, and performance management.
• Conduct annual performance reviews and support coaching and succession planning.

Skills

Leadership

Customer Service

Communication

Attention to detail

Initiative

Decision making

Conflict resolution

Prioritization

Calm under pressure

Organizational skills

Process improvement

MS Office

NetSuite

HubSpot

Education

Bachelor's degree or equivalent work experience

Tools

NetSuite

HubSpot

Job description

Position: Customer Care Manager

Reporting to: Program Success Manager

Dept: Operations

FSLA Status: Exempt

Compensation: $70,000-$90,000

Job overview

The Customer Care Manager is responsible for the overall leadership, management, and performance of the Customer Care Department. This role ensures exceptional customer service, operational efficiency, employee development, and continuous process improvement. The Customer Care Manager will work closely with Sales, Operations, Production, Purchasing, Accounting, and Leadership teams to ensure a best-in-class customer experience while supporting company goals and growth initiatives. This role is On-site at our headquarters in Waukegan, IL Monday - Friday.

Duties & Responsibilities

• Provide leadership, direction, coaching, and support to the Customer Care Supervisor and Customer Care team
• Establish departmental goals, service standards, performance expectations, and key performance indicators (KPIs)
• Oversee the day-to-day operations of the Customer Care Department to ensure timely and accurate customer support
• Monitor department workload, staffing levels, resource allocation, and overall team productivity
• Serve as the primary escalation point for complex customer concerns and ensure timely resolution
• Partner with Sales, Operations, Production, Purchasing, Accounting, and Web Dev/IT to improve customer experience and operational efficiency
• Oversee onboarding, training, development, and retention of Customer Care team members
• Manage hiring activities including interviewing, selection, onboarding, and performance management
• Conduct annual performance reviews and support ongoing coaching, career development, and succession planning
• Develop, maintain, and enforce departmental policies, procedures, and standard operating procedures (SOPs)
• Analyze department metrics and reporting to identify trends, risks, and opportunities for improvement
• Lead process improvement initiatives focused on efficiency, scalability, customer satisfaction, and quality
• Oversee department reporting, dashboards, and service level metrics
• Assist with onboarding high-level webstores and strategic customer initiativesEnsure departmental training materials, documentation, and resources remain current and accurate
• Conduct regular meetings with the Customer Care Supervisor and provide support on team-related issues
• Setup and manage HubSpot Help Desk general settings and ticket routing
• Ad Hoc and recurring HubSpot reporting requests
• Partner with Leadership on strategic initiatives, organizational changes, and continuous improvement efforts
• Manage departmental budgets and resource planning as assigned
• Ensure compliance with company policies, procedures, and service standards
• Perform other duties and special projects as assigned

Skills & Qualifications

• Strong leadership, coaching, and employee development skills
• Customer Service experience with excellent phone and email etiquette
• Excellent oral and written communication skills
• Must have critical thinking ability and excellent attention to detail
• Strong initiative, confidence, and decision-making skills
• Strong problem-solving and conflict-resolution abilities
• Ability to effectively prioritize multiple projects and competing deadlines
• Ability to work calmly under pressure in a fast-paced environment
• Strong organizational and analytical skills
• Experience driving process improvements and operational efficiencies
• Proficient in MS Office Suite and Adobe Acrobat; intermediate Excel experience preferred
• NetSuite & HubSpot experience a plus

Education & Experience

• Bachelor's degree preferred or equivalent work experience
• 5+ years of customer service, customer care, operations, or account management experience
• 3+ years of leadership or management experience
• Experience leading teams in a customer-focused environment required

Benefits

• Medical, dental, vision, life insurance, disability plans, and flexible spending accounts.
• Pet insurance plus "bring your dog to work" days – because we love furry friends!
• Enjoy partnerships with LifeTime Fitness, Bears Fit, Skechers, and Tickets at Work for fun and savings outside of the office.
• Paid time off for vacation, sick leave, mental health, personal days, plus a yearly floating holiday.
• You're eligible for 401(k) starting day one, with a company match after your first year.
• Paid maternity and paternity leave, with benefits growing alongside your years of service.
• Relaxed dress code – come as you are!
• Employee referral bonuses for helping us grow the team.
• Immerse yourself in our culture! From summer BBQs and Employee Resource Groups like CultureCrew and Green Team, to joining our Diversity & Inclusion Advisory Council, contributing to our employee vegetablegarden, and enjoying potlucks, cook-offs, and fun contests – there's always something exciting happening.