CUSTOMER CARE COORDINATOR (8:30am-5pm)

Stance Health Solutions; Bakersfield, Northern (CA, KY); On-site; USD 38,000 - 52,000; Full time

Job summary

Stance Health Solutions in Bakersfield, CA is seeking a Customer Care Coordinator to provide front-line support to referral sources and customers, handling a high volume of orders and calls with courtesy and accuracy.

You will receive orders via fax, email, or platforms, verify insurance coverage, schedule and document orders, and maintain HIPAA-compliant communications while delivering exceptional service.

Qualifications

• Minimum two years in customer service.
• At least one year in a call center or medical/healthcare environment.
• Excellent listening skills and empathetic communication.
• Proficient with general office software and data entry.

Responsibilities

• Receive incoming orders via fax, email, or other platforms.
• Answer high volume of calls from referral sources and customers.
• Verify insurance eligibility and coverage.
• Provide exceptional customer service on the phone.
• Complete member intake and schedule orders per QA standards.
• Ensure data is entered accurately and timely.
• Inform patients of copays and financial obligations.
• Document patient accounts with proper notes and updates.
• Follow up on all open tasks in a timely manner.
• Maintain knowledge of home care products and insurance guidelines.
• Adhere to HIPAA, OSHA, and account sensitivity policies.
• Collaborate with patients, insurers, payors, and physicians to ensure documentation is received.

Skills

Customer service

Call center experience

Multitasking

Attention to detail

Communication skills

Empathy

Education

High school diploma or equivalent

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Description

The Customer Care Coordinator will be responsible for providing front-line support to all of our referral sources and customers. The position requires you to provide exceptional customer service while handling a high volume of customer orders/calls. The Customer Care Representative will need to have the ability to multi-task, be detail oriented, and well-organized, as the position requires a lot of follow-ups to be able to complete the orders/calls.

Position Overview:

• Receive incoming orders/communication via fax, email, or other platforms from referral sources and customers
• Answer high volume of incoming telephone calls from referral sources and customers
• Utilize technology initiatives and platforms, such as (but not limited to) HIPAA-compliant text, chat features, and other communication avenues as established by the company
• Verify insurance eligibility and coverage
• Provide exceptional customer service while speaking on the phone
• Complete member intake, create and schedule orders accurately based on established quality assurance standards
• Ensure data is entered accurately and in a time-sensitive manner
• Inform patients of applicable copays, financial obligations, purchase vs rental options
• Completely document patients' account with proper notes and account updates
• Follow up on all open tasks in a timely manner
• Maintains working knowledge of current home care products and services offered by SG Homecare and all applicable insurance guidelines regarding eligibility for coverage and reimbursement
• Adhere to all applicable guidelines, including HIPAA, OSHA requirements, and account sensitivity
• Work with patients, insurance companies, payors, and physicians to ensure all documentation is received
• Adhere to the policies and procedures of the company and processes set forth by the Customer Care leadership
• Reports to work daily, on time, and ready to work
• Must participate in mandatory on-call and call-back program to respond to emergencies

Requirements

• High school diploma or equivalent required
• Minimum two years experience in a customer service
• At least one year of Call Center or medical / healthcare environment experience
• Excellent listening skills and communicate in an empathetic manner
• Able to operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Working knowledge of Microsoft Office (i.e. Word, Excel, Outlook)
• Ability to communicate professionally and tactfully, both orally and in writing.
• Knowledge of major insurance carrier reimbursement guidelines and eligibility coverage is a plus
• Ability to work in a fast-paced environment, multitasking while keeping the focus on the customer
• Must be available to work evenings, weekends, and holidays if needed