Cust Service Rep - Integrated Supply

vallenext; North Berwick (ME); On-site; USD 32,000 - 42,000; Full time

Job summary

Vallen is seeking a Customer Service Representative to join our team at a customer location. The CSR will handle procurement duties, manage supplier communications, and ensure products meet price, quality, and delivery standards while delivering exceptional service to customers.

Ideal candidates have 1+ years in procurement, strong communication skills, and comfort with ERP and inventory systems. You will excel in a fast-paced environment, coordinating orders, tracking shipments, and supporting

Qualifications

• High school diploma or equivalent.
• 1+ years of experience in procurement preferred.
• Excellent customer service.
• Computer skills and aptitude to learn ERP and Inventory Management applications.
• Self-starter with the ability to work independently.
• Strong attention to detail and accuracy.

Responsibilities

• Perform procurement activities to meet customer demand and align with purchasing strategies.
• Assess orders to expedite or de-expedite for delivery optimization.
• Place purchase requisitions and vendor purchase orders.
• Research and recommend vendors and items meeting specs, price, and delivery standards.
• Monitor quality and timeliness of delivered products; coordinate returns if needed.
• Follow up on purchase orders with vendors and communicate status to customers.
• Communicate with vendors to resolve timeliness and quality issues.
• Maintain relationships with suppliers and assigned customers.
• Identify opportunities for customer cost savings.

Skills

Customer service

Communication

ERP systems

Education

High school diploma

Tools

MS Office

Job description

Position Summary:

Join our exciting & dedicated team at Vallen as a Customer Service Representative (CSR). In this position, you will work at a customer location and are responsible for providing exceptional service to Vallen's customers by purchasing products, goods, and materials that meet the organization's exceptional standards of price, quality, timing, and reliability of supply.

Essential Job Duties and Responsibilities:

• Perform procurement activities to ensure the customer's current and anticipated demand for products and materials (stock and/or non-stock, or spot buy) are met and in alignment with Vallen's purchasing strategies.
  
  
  
  • Assess existing orders to determine action for expediting or de-expediting for optimal delivery.
  
  
  • Place purchase requisitions and vendor purchase orders.
  
  
  
  


• Research, assess, and make recommendations for vendors and/or specific items of request to ensure they comply with specifications and meet the customer's quality, pricing, and delivery standards.


• Monitor the quality and timeliness of products and materials supplied; may coordinate the return of damaged goods and/or replacement items.


• Follow‑up on the status of purchase orders with vendors to ensure timely delivery; and communicate status of orders with customers.


• Communicate with vendors to resolve problems with timeliness and product quality.


• Maintain and cultivate relationships with one or more suppliers, vendors, and assigned customers.


• Research and resolve account payables nonconformance with suppliers.


• Identify opportunities for and document customer cost savings.


• Follow all Vallen and customer Standard Operating Procedures.


• Adhere to operating practices; ensure worksite is professional, clean and neat always.


• Perform other duties as assigned.

Job Qualifications:

• High school diploma or equivalent. 1+ years of experience in the field of Procurement preferred.


• Excellent customer service.


• Computer skills and aptitude to learn the various Enterprise Resource Planning (ERP) and Inventory Management applications.


• Self-starter with the ability to work independently.


• Strong attention to detail and accuracy.


• Demonstrated strong attention to detail, organizational and execution skills.


• Proficiency with MS-Office products.


• Strong verbal and written communication skills.


• Willing to learn

Work Environment & Physical Demands:

• Long periods of time working on a computer and performing repetitive key-boarding activities.


• Work may be in a manufacturing environment and could have exposure to dirt, smoke, heat, cold, etc.


• Safety protection may be required while in the customer's facility (hand, foot, and eye or other as dictated by the customer's safety protocols).


• Overtime hours may be required with little advanced notice.


• While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk. The employee may be required to occasionally lift and/or move up to 25 lbs. Specific vision abilities required by this job include close vision, ability to adjust focus, and may require the ability to distinguish color.