Cust Service Rep - Integrated Supply

vallenext; Waterloo (IA); On-site; USD 40,000 - 52,000; Full time

Job summary

Vallen is seeking a Customer Service Representative to serve customers by purchasing products meeting price, quality, timing, and supply standards. The role emphasizes procurement activities, vendor coordination, and customer communication in a fast-paced environment.

The CSR will place requisitions and purchase orders, monitor deliveries, and identify cost-saving opportunities while maintaining professional relationships with suppliers.

Qualifications

• High school diploma or equivalent is required; 1+ years in procurement preferred.
• Excellent customer service skills and attention to detail.
• Ability to learn ERP and Inventory Management applications.
• Strong verbal and written communication skills; able to work independently.

Responsibilities

• Perform procurement activities to meet customer demand and align with purchasing strategies.
• Expedite or de-expedite orders to optimize delivery.
• Place purchase requisitions and vendor purchase orders.
• Monitor vendor performance for quality, price, and delivery.
• Communicate order status to customers and resolve issues with vendors.
• Maintain supplier relationships and resolve payables/nonconformance.
• Identify cost savings opportunities and adhere to procedures.
• Work in a professional, safe, and neat work environment.
• Perform other duties as assigned.

Skills

Customer service

Attention to detail

Communication skills

Independent worker

Willing to learn

Education

High School Diploma or equivalent

Tools

MS Office

ERP systems

Job description

Position Summary:

Join our exciting & dedicated team at Vallen as a Customer Service Representative (CSR). In this position, you will work at a customer location and are responsible for providing exceptional service to Vallen's customers by purchasing products, goods, and materials that meet the organization's exceptional standards of price, quality, timing, and reliability of supply.

Essential Job Duties and Responsibilities:

• Perform procurement activities to ensure the customer's current and anticipated demand for products and materials (stock and/or non-stock, or spot buy) are met and in alignment with Vallen's purchasing strategies.
  • Assess existing orders to determine action for expediting or de-expediting for optimal delivery.
  • Place purchase requisitions and vendor purchase orders.
• Research, assess, and make recommendations for vendors and/or specific items of request to ensure they comply with specifications and meet the customer's quality, pricing, and delivery standards.
• Monitor the quality and timeliness of products and materials supplied; may coordinate the return of damaged goods and/or replacement items.
• Follow-up on the status of purchase orders with vendors to ensure timely delivery; and communicate status of orders with customers.
• Communicate with vendors to resolve problems with timeliness and product quality.
• Maintain and cultivate relationships with one or more suppliers, vendors, and assigned customers.
• Research and resolve account payables nonconformance with suppliers.
• Identify opportunities for and document customer cost savings.
• Follow all Vallen and customer Standard Operating Procedures.
• Adhere to operating practices; ensure worksite is professional, clean and neat always.
• Perform other duties as assigned.

Job Qualifications:

• High school diploma or equivalent. 1+ years of experience in the field of Procurement preferred.
• Excellent customer service.
• Computer skills and aptitude to learn the various Enterprise Resource Planning (ERP) and Inventory Management applications.
• Self-starter with the ability to work independently.
• Strong attention to detail and accuracy.
• Demonstrated strong attention to detail, organizational and execution skills.
• Proficiency with MS-Office products.
• Strong verbal and written communication skills.
• Willing to learn

Work Environment & Physical Demands:

• Long periods of time working on a computer and performing repetitive key-boarding activities.
• Work may be in a manufacturing environment and could have exposure to dirt, smoke, heat, cold, etc.
• Safety protection may be required while in the customer's facility (hand, foot, and eye or other as dictated by the customer's safety protocols).
• Overtime hours may be required with little advanced notice.
• While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk. The employee may be required to occasionally lift and/or move up to 25 lbs. Specific vision abilities required by this job include close vision, ability to adjust focus, and may require the ability to distinguish color.