Curriculum & Scheduling Coordinator – Graduate Studies

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 56,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Tuition benefits

Retirement plans

Flexible work hours

Wellness programs

Job summary

University of Pennsylvania in Philadelphia invites applications for a BGS Curriculum Coordinator in the Perelman School of Medicine. The role supports PhD programs within Biomedical Graduate Studies to align with institutional policies and student success goals.

Responsibilities include coordinating non-course trainings, course scheduling, TA assignments, and maintaining curriculum information across systems, with collaboration across departments.

Qualifications

• Bachelor's Degree and 2 to 3 years of experience or equivalent combination of education and experience is required.
• Proficiency with Microsoft Office (Word and Excel) and web content software.
• Ability to learn and adapt to new systems and processes.

Responsibilities

• Schedule and monitor completion of various non-course training requirements, including responsible conduct of research, individual development plans, and externships.
• Oversee scheduling of and provide support for centrally managed, BGS-wide core courses, including support to the faculty course directors for scheduling course activities, TA appointments, examinations, and supplemental evaluations.
• Oversee BGS course evaluations and prepare reports for faculty and staff leadership.
• Organize and staff meetings of the BGS Curriculum Committee: schedule meetings and help faculty leadership develop meeting agendas; review and document program/course changes; and ensure approved changes are implemented.
• Support BGS Registrar in maintaining up-to-date, accurate course information in University and local systems (Pennant, Curriculum Manager, CLSS - CourseLeaf Section Scheduler).
• Work closely with the Curriculum Director and Finance Office to fill and document TA assignments, including the generation of TA appointment letters in compliance with union contract requirements.
• Serve as liaison with Scheduling Office to book BGS courses in PSOM and University spaces, coordinating classroom scheduling requirements with graduate groups.
• Provide reporting to assist with curriculum and program needs.
• Manage routine aspects of BGS visiting student documentation requirements for external students temporarily performing research in PSOM labs.
• Maintain and update program websites related to curriculum and non-course training requirements.
• Other duties and responsibilities as assigned.

Skills

Critical thinking

Organizational skills

Independent / team work

Prioritization

Education

Bachelor's Degree

Tools

Microsoft Office

Pennant systems

Web content software

Job description

University of Pennsylvania in Philadelphia invites applications for a BGS Curriculum Coordinator in the Perelman School of Medicine. The role supports PhD programs within Biomedical Graduate Studies to align with institutional policies and student success goals.

Responsibilities include coordinating non-course trainings, course scheduling, TA assignments, and maintaining curriculum information across systems, with collaboration across departments.