Curricular Operations Specialist

Virginia Commonwealth University School of Medicine; Richmond (VA); Hybrid; USD 67,500 - 82,500; Full time

Benefits offered by this job

Hybrid work arrangement

Robust benefits package

Tuition benefits

Job summary

Virginia Commonwealth University School of Medicine in Richmond, VA, seeks a Curriculum Design Professional to lead curricular review, evaluation, and program development within the Office of Medical Education. You will coordinate, train, and support faculty and staff, ensuring quality improvements and policy alignment across courses and clerkships.

This role requires strong communication, analytical abilities, and a collaborative mindset.

Qualifications

• Bachelor’s degree or equivalent experience required.
• 3–5 years of relevant work experience.
• Strong data analysis and proposal preparation skills.
• Experience in program development or project management.
• Proficiency with Word, Excel, PowerPoint, Access.
• Proficiency with Google Sheets/Docs/Drive.
• Committed to respectful, professional environment.

Responsibilities

• Coordinate annual curricular review and evaluation planning.
• Lead meetings, draft final reports, and ensure quality improvements.
• Provide training to students, faculty, and staff on reviews.
• Track outcomes of curricular reviews and support CDs.
• Maintain elective catalog and outcomes-based objectives.
• Support LCME accreditation initiatives.
• Prepare committee materials and coordinate meetings.
• Assist in planning and executing CD meetings.

Skills

Interpersonal skills

Written communication

Analytical skills

Problem-solving

Education

Bachelor’s degree or equivalent

Advanced degree preferred

Tools

Microsoft Office

Google Workspace

Job description

Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU’s sponsored research, the School of Medicine is internationally recognized for patient care and education. Virginia Commonwealth University is an equal opportunity employer. https://vcujobs.com/why-richmond

Unit: School Of Medicine MBU

Department: Office of Medical Education

Duties & Responsibilities

Curricular Review and Evaluation Management

• Collaborate with the Assistant Dean of Educational Excellence, Quality & Accreditation (ADEEQA) to plan and execute all aspects of the annual curricular review and evaluation process, including development and scheduling of review teams, leading meetings, generating drafts of final reports, and ensuring continuous quality improvement of the curriculum.
• Utilize educational principles to independently review and revise recommendations generated as part of curricular evaluation processes, ensuring creation of specific, measurable, and timely recommendations for curricular revisions to be implemented by course and clerkship directors.
• Partner with the ADEEQA to provide training to students, faculty, and staff participating in the curricular review process.
• Oversee quarterly recommendation tracking of outcomes from curricular reviews, creating, disseminating, and collecting tracking documents from CDs, and reviewing results to identify areas where additional support may be needed to execute recommended actions.

Educational Data Analysis and Continuous Quality Improvement (CQI)

• Act as a key contributor to the Office of Medical Education (OME) Evaluation Team, serving as a primary resource for the review and refinement of institutional evaluation tools.
• Leverage REDCap to design, deploy, and track non-recurring evaluation projects, ensuring accurate data collection and contributing to insightful analysis where appropriate.
• Collaborate with the OME Evaluation Team to document, oversee, and advance the continuous improvement of institutional evaluation instruments, fostering a culture of quality and excellence.
• Critically review and analyze institutional and national survey data to realize trends, identify opportunities, and collaborate with OME stakeholders to develop recommendations to address identified areas.

Elective Curricular Development

• Act as the primary point of contact for the submission and initial review of all new elective course requests from faculty.
• Support faculty in the development of course-level objectives for new courses, ensuring higher‑order thinking and application are incorporated where possible.
• Demonstrate exceptional customer service skills through active communication with faculty who submit elective course requests.
• Ensure all curricular development for elective courses is in alignment with established policies.
• Collaborate with the Clinical Curriculum Manager to maintain the elective catalogue and ensure the utilization of appropriate outcomes‑based learning objectives.

Programmatic Accreditation and Compliance Support

• Assist the ADEEQA with Liaison Committee on Medical Education (LCME) accreditation‑related initiatives.
• Maintain a repository of all LCME‑related documents, ensuring accurate, up‑to‑date information and that historical documents are available for reference as needed.
• Ensure consistent, ongoing review of curricular‑related policies to ensure they are reviewed on a cyclic basis, advancing any proposed policies or policy revisions through necessary approval channels.
• Maintain oversight of the OME data review schedule, ensuring consistent, timely review of identified items, revising the data schedule as needed to remain current with institutional and programmatic needs.

Primary Committee Management

• Collaborate with faculty leadership on a variety of high‑stakes committees, providing administrative management to each identified committee; actively engage as a non‑voting member of each committee.
• Compile relevant data/documents for individual committee meetings, collaborating with committee leadership to develop agendas, prepare pre‑meeting information, distribute materials, and retain records as required by institutional processes and accreditation requirements.
• Demonstrate superior communication skills, including the creation and dissemination of written communications with both students and faculty/staff.
• Ensure robust tracking and reporting of students taking approved leaves of absence from the curriculum, incorporating anticipated return dates and any related follow‑up actions or committee decisions are documented.
• Use independent judgment to anticipate needs for each committee and actively communicate with leadership to address these needs in a timely fashion and in compliance with established policies.
• Apply knowledge of institutional policies and external accreditation requirements to ensure adequate documentation of all supported committee meetings, creating a repository of documents and minutes to meet LCME accreditation requirements.

Course and Clerkship Leadership Support

• Act as a point of contact for Course and Clerkship Directors (CDs) for curricular process and policy related questions.
• Support the deans in the OME with onboarding new CDs and course coordinators.
• Engage with faculty and curricular leaders to promote the success of newly developed programs and curricular redesign efforts.
• Maintain a repository of standardized and approved templates for CD use, ensuring documents are reviewed, updated, and new versions disseminated on an ongoing basis.
• Collaborate with the curricular deans in the OME to assist in planning and executing monthly CD meetings, as well as ad hoc, curricular‑related meetings and workgroups.

Competency Based Graduation (CBG) Track Administrator

• Partner with the Assistant Dean for Clinical Medical Education (ADCME) and the CBG Track Leader to provide administrative oversight to the CBG track, meeting regularly with track leadership to ensure successful administration and ongoing monitoring of track students toward completion of track requirements.
• Collaborate with the ADCME, CBG Track Leader, and other curricular leadership to ensure consistent review and evaluation of the CBG Track curriculum, contributing to the revision of the track curriculum and any associated policies, when needed.
• Ensure all track operations are in alignment with established policies.

Ongoing OME Support

• Display a team‑oriented mindset, participating in events and other activities as requested by staff/faculty within the OME.
• Demonstrate a high level of flexibility and understand how to prioritize tasks in a rapidly changing environment.
• Act as a member of the OME and represent the office as instructed by office leadership.
• Contribute to ongoing efforts to develop, execute, and refine the educational strategic plan for the MD program, collaborating with OME leadership to design and deliver retreats, and monitor progress toward achievement of identified strategic plan goals.
• Execute other duties as assigned by OME leadership.

Qualifications

Minimum Qualifications

• Excellent interpersonal, written, and communication skills, with analytical and problem‑solving skills.
• Bachelor’s degree or equivalent experience, along with 3 to 5 years of relevant work experience.
• Strong skills in analyzing, researching, and synthesizing data for preparation of proposals/analyses.
• Several years of progressively responsible experience in program development and/or project management.
• Proficiency with Microsoft Office products, including Word, Excel, PowerPoint, and Access.
• Proficiency with Google applications, including Google Sheets, Google Docs, and Google Drive.
• Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.

Preferred Qualifications

• Master’s degree or other advanced degree in an academic discipline.

Position will remain open until filled.

VCU is committed to hiring veterans! VCU will include a veteran's period(s) of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual.

Salary Range: Commensurate with experience — up to $75,000

Benefits: All full‑time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax‑deferred annuity and cash match programs, employee discounts, well‑being resources, abundant opportunities for career development and advancement, and more.

FLSA Exemption Status: Exempt

Restricted Position: No

ORP Eligible: Yes

Flexible Work Arrangement: Hybrid

University Job Title: 1023B - Curriculum Design Professional Base