CUNY Administrative Assistant, Level 1(Provisional) - Computer Science

City University of New York; New York (NY); Hybrid; USD 51,000 - 62,000; Full time

Benefits offered by this job

Comprehensive benefits

Pension plan

Job summary

City University of New York is seeking an Administrative Assistant for the Computer Science Department on a full-time basis at the College of Staten Island. The role supports daily operations, schedules, and student/faculty services while coordinating events and department administration.

The selected candidate will supervise staff, manage budgets, and liaise with internal and external contacts with a strong emphasis on professionalism and discretion.

Qualifications

• Permanent status as a CUNY Office Assistant at Assignment Level 1 or 2.
• Must pass a Civil Service Examination and a background check.
• Demonstrate technical competence in using job-related software (e.g., word processing).

Responsibilities

• Supervise administrative clerical functions for the Department of Computer Science.
• Manage scheduling, calendars, room reservations, and faculty assignments.
• Supervise, hire, train and schedule departmental staff.
• Assist with departmental budgets and expenditures.
• Provide extensive student and faculty support and respond to inquiries.
• Coordinate departmental programs, events, and ABET accreditation; assist with reports.
• Prepare and coordinate departmental reports, correspondence and personnel docs.
• Perform other duties as assigned.

Skills

Customer service skills

Interpersonal skills

Communication skills

Organizational skills

Discretion with confidential data

Tools

CUNYFirst

Microsoft Office Suite

Job description

CUNY Administrative Assistant, Level 1(Provisional) - Computer Science

GENERAL DUTIES

This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone.

A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.).

This position is in CUNY's Classified Civil Service. The full specification is available on our web site at http://www.cuny.edu/about/administration/offices/ohrm/hros/classification/ccsjobs.html

CONTRACT TITLE

CUNY Administrative Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

OPEN TO CURRENT ELIGIBLE CUNY ADMINISTRATIVE ASSISTANTS AND CUNY OFFICE ASSISTANTS (LEVELS 3 & 4) ONLY

Reporting to the Chairperson, the CUNY Administrative Assistant will provide supervision of the administrative clerical functions for the Department of Computer Science. The successful candidate must have excellent customer service skills and demonstrate a high level of professionalism. Additional tasks include but are not limited to:

• Supports the overall management and daily operations of the Computer Science Department, ensuring departmental activities, projects, and administrative responsibilities are completed accurately and within strict deadlines; provides daily administrative support to faculty and the Chair.
• Manages departmental scheduling and academic administration, including maintaining calendars, scheduling meetings and appointments, assisting with class schedules and faculty assignments, reserving rooms and equipment, coordinating faculty observations and evaluation schedules, and maintaining faculty workload and multiple-position reports.
• Supervises, hires, trains, and schedules departmental staff, including College Assistants, Work Study students, tutors, and other part-time employees; oversees their daily assignments and ensures compliance with departmental policies and procedures.
• Assists with departmental budgets and financial activities, including OTPS, travel, supplies, petty cash, equipment; coordinates purchasing, invoices, reimbursements, honoraria, recruitment-event payments, and other expenditures.
• Provides extensive student and faculty support, including assisting with transcripts, waivers, over-tallies, add/drop requests, grade changes, special examinations, registration matters, faculty meetings, and appointments with the Chair; responds to phone, email, and in-person inquiries and professionally represents the Department to students, visitors, faculty, and external contacts.
• Prepares and coordinates departmental reports, correspondence, and personnel-related documentation, including drafting routine and complex correspondence, compiling information from multiple sources, preparing PAFs and faculty evaluation materials, and communicating with academic and administrative offices and outside agencies to expedite departmental business.
• Coordinates departmental programs, events, and special projects, including Open House, conferences and seminars, New Student Orientation, commencement activities, and ABET accreditation; gathers and organizes accreditation materials, maintains commencement documentation, and assists with planning and execution of departmental events.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS

Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.

1. Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4).

Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period.

1. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position.
2. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history.
3. Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other).

OTHER QUALIFICATIONS

The successful candidate should demonstrate:

• Experience with CUNYFirst
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Strong interpersonal, communication, and organizational skills, with a high level of professionalism, attention to detail, accuracy, and effective time management
• Ability to handle sensitive and confidential information with discretion and professionalism

COMPENSATION

$56,501

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID: 32944

Location: College of Staten Island

Job Type: Full-Time