CTU Research Study Assistant

University of Washington Medical Center; Seattle (WA); On-site; USD 45,000 - 51,000; Full time

Job summary

University of Washington Medical Center invites applications for a full-time Research Study Assistant to support the Cardiology Clinical Trials Unit in conducting NIH and industry-sponsored studies. The role involves coordinating visits, managing documents, and ensuring regulatory compliance within a busy hybrid office environment.

The successful candidate will work with Research Coordinators and faculty, demonstrate strong organizational skills, and handle multiple tasks with attention to

Qualifications

• Two years of college-level coursework in a relevant field and one year of related experience.
• Excellent organization and time management with high attention to detail.
• Strong communication skills and ability to work independently within a clinical research team.

Responsibilities

• Provide general research support to the UW Cardiology CTU and collaborate with coordinators.
• Assist with scheduling study visits and coordinating with clinical units.
• Support regulatory, data capture, and administrative tasks for NIH- and industry-sponsored trials.

Skills

Organization

Time management

Communication

Initiative

Education

Two years of college coursework in a relevant field

Job description

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.

The Department of Medicine Division of Cardiology has an outstanding opportunity for a full-time Research Study Assistant to join their team.

The purpose of this position is to support the research objectives of the Clinical Trial Unit. Division of Cardiology physicians address the prevention and treatment of heart and vascular disease through the investigation of new technologies, drugs, and devices that ultimately translate into best practices and improvement of patient care. The Clinical Trials Unit (CTU) at the University of Washington supports these investigators by providing a sound clinical research infrastructure and ensuring research participant safety, compliance with federal, state and institutional regulations, policies, and procedures.

The CTU provides investigator support on all aspects of heart and vascular disease for investigator initiated, government, and industry sponsored clinical research studies. The CTU supports and manages Human Subjects, regulatory, and financial oversight to ensure efficient execution of studies with the highest quality data.

The Division of Cardiology is recruiting for a full-time Research Study Assistant. This position will provide support to the CTU Research Manager and Research Coordinators within the Division of Cardiology in the conduct of both NIH and industry sponsored clinical trials. The Research Study Assistant will work independently and in collaboration with Clinical Research Coordinators, and faculty on assigned projects.

This position requires an ability to be comfortable with substantial independent work, and excellent communication and organizational skills. This position requires a high attention to detail with many repetitive assigned tasks. The Research Study Assistant position provides on-site support to a busy, hybrid office, and substantial independent work

DUTIES & RESPONSIBILITIES

General RSA Responsibilities

This position will provide general research support and assistance to the UW Cardiology Clinical Trials Unit research team. This position must be able to work independently on multiple research projects, prioritizing work with simultaneous and competing timelines. This position must be able to work independently on multiple research projects with reduced oversight once the initial onboarding training is complete. This position requires collaboration with Research Coordinators, Administrative and Regulatory teams, health care teams, research participants, and other groups integral to the successful completion of the research projects. Research Study Assistants with the Clinical Trial Unit provide assistance and support on multiple, complex interventional clinical research studies under the general oversight of the Research Coordinator, Research Manager, and Principal Investigator. After completion of an initial training and onboarding period, Research Study Assistants are expected to demonstrate the skills and knowledge needed to be primarily responsible for the coordination and day to day operations of minimal risk, non-interventional clinical research projects within the CTU, such as registries, observational studies, and other clinical research or special projects under minimal oversight.

SPECIFIC RSA RESPONSIBILITIES

Research Participant and Study Visit Support

• Complete laboratory requisition forms, and assemble specific kits for upcoming research subject visits. Order and maintain study kit inventory, along with kit breakdown and destruction.
• Prepare study document packets in preparation for upcoming research subject visits.
• Assist Research Coordinators with tracking research subject samples following study specific guidelines for storage and shipping.
• Assist Research Coordinators with obtaining medical records from external providers and facilities
• Obtain radiology images, completing requisition forms, and preparing image submissions to be submitted to sponsor vendors.
• Schedule study visits at required intervals with the appropriate units. This requires the ability to complete complex scheduling of patients for assessments with Cardiology Clinic, TRU, Radiology, Cath Lab, Pre-Anesthesia, etc.
• Assist Research Coordinators with safety event reporting by completing record requests, redacting medical records, and other administrative tasks.
• Assist with other administrative tasks to support day to day processes of clinical research studies, including completing financial documents, filing, scanning, copying, transporting documents and supplies, and other tasks as needed.
• Obtain dry ice and other supplies to ship research samples, and other research supplies.
• Responsible for archiving study documents once a study closes
• Assist Research Coordinators with device storage and maintaining records
• Arrange patient parking
• Submit check requests for patient reimbursement
• Book conference rooms

General Research Study Coordination Support

• Responsible for general upkeep to support clinical research operations, including organizing and maintaining supplies, ordering office supplies, submitting support tickets, and other administrative tasks as needed.
• Scanning, printing, and filing of paper study and support documents.
• Assist Research Coordinators and Regulatory Coordinators with maintaining central administrative documents including CV’s, certifications and licenses, calibration and maintenance records, and other relevant logs and documents.
• Assist with Florence (eReg) file maintenance

Research Study Coordination on Special Projects

• Additional special projects may be assigned depending on project availability, suitability, and demonstrated performance and will be determined on a case by case basis.
• Special projects may require reviewing and explaining informed consent forms to potential study participants, completing questionnaires and surveys with prospective and current study participants under the general oversight of Cardiology faculty.
• Review medical records and other study documents and enter study data onto case report forms and databases according to project requirements

MINIMUM REQUIREMENTS

• Two years of college-level course work in a relevant academic area AND one year of appropriate experience.

Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

DESIRED QUALIFICATIONS

• Demonstrated strong organizational and time management skills with a high attention to detail
• Strong sense of self-motivation and proactiveness, with an ability to take initiative, solve issues, and adapt to dynamic situations and environments.
• Strong, adaptive, and effective communication skills

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Compensation, Benefits and Position Details

Pay Range Minimum:

$45,144.00 annual

Pay Range Maximum:

$50,736.00 annual

Other Compensation:

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

SEIU Local 925 Nonsupervisory

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.