CTMS Integrations Project Manager

Falcon Smart IT (FalconSmartIT); San Jose (CA); On-site; USD 140,000 - 200,000; Full time

Job summary

Falcon Smart IT (FalconSmartIT) in San Jose, CA seeks an experienced Technical Project Manager to lead CTMS integrations for a global Life Sciences organization. You will drive planning, governance, and a data strategy roadmap with an independent onshore leadership role.

The role emphasizes cross-functional coordination across Data Engineering, Architecture, Analytics, and Validation teams, ensuring compliance with GxP and regulatory standards in a complex clinical trial ecosystem.

Qualifications

• 8+ years of project management experience in Life Sciences.
• 4+ years building/maintaining project plans and RAID logs.
• 3+ years leading data integration programs (CTMS integrations).
• 2+ years managing Data Lake Sprints; knowledge of Agile, Scrum, Waterfall, Hybrid.
• Experience in Life Sciences, Pharmaceutical, Biotechnology, or Healthcare.
• Solid knowledge of GxP regulations, validation processes, and regulated environments.
• Proficiency with Jira, Azure DevOps, Smartsheet, or MS Project.

Responsibilities

• End-to-End Delivery: Lead Data Strategy, Data Transformation initiatives, and Data Lake Sprints.
• Integration Support: Drive the CTMS integration with other core ecosystems.
• Project Governance: Develop project plans, manage resources, and maintain RAID logs.
• Cross-Functional Coordination: Align Data Engineering, Data Architecture, Analytics, and BI teams.
• Requirements & Testing: Lead requirements refinement, own UAT planning, and coordinate with Validation teams.
• Compliance Assurance: Ensure activities adhere to Life Sciences regulatory frameworks and GxP.
• Status Reporting: Facilitate stakeholder workshops and weekly leadership reports.

Skills

Project management

Data integration

Agile / Scrum

Stakeholder leadership

Cross-functional coordination

Regulatory compliance

Risk management

Communication

Tools

Jira

Azure DevOps

Smartsheet

MS Project

Job description

Job Title: CTMS Integrations Project Manager

Location: San Jose, CA

Job Descriptions:

• Project Management: 8+ years of experience leading projects, including 4+ years of building/maintaining project plans and managing RAID logs.
• Data Integration: 3+ years of experience leading complex data integration programs (such as CTMS integrations).
• Agile & Data Sprints: 2+ years of experience managing Data Lake Sprints; strong knowledge of Agile, Scrum, Waterfall, and Hybrid methodologies.
• Life Sciences Domain: Proven experience working within Life Sciences, Pharmaceutical, Biotechnology, or Healthcare organizations.
• Regulatory Compliance: Solid knowledge of GxP regulations, validation processes, and regulated environments.
• Tool Proficiency: Mastery of project management tools like Jira, Azure DevOps, Smartsheet, or MS Project.
• Stakeholder & Risk Management: Strong leadership skills to coordinate execution across cross-functional engineering teams, manage risks, and provide weekly status reporting to executive leadership.

Secondary Skills (Good-to-Have)

• Data Architecture Familiarity: Experience with Cloud Data Platforms (AWS, Azure, or GCP), Data Warehousing, Data Lakes, and Master Data Management (MDM).
• Data Governance: Familiarity with Data Governance frameworks, tools, and data privacy standards relevant to Life Sciences.
• Certifications: PMP, PgMP, PMI-ACP, Scrum Master, or equivalent project credentials.
• Global Delivery: Experience managing and collaborating with globally distributed teams and third-party vendors.

Job Description & Role Overview

Role Summary

We are seeking an experienced Technical Project Manager with 10+ years of experience to lead and support Clinical Trial Management System (CTMS) integrations for a global Life Sciences organization. This role is critical for an onshore customer account and requires an independent leader to drive the planning, execution, governance, and successful delivery of a comprehensive data strategy roadmap.

Key Responsibilities (What You'll Do)

• End-to-End Delivery: Lead Data Strategy, Data Transformation initiatives, and manage Data Lake Sprints.
• Integration Support: Drive the integration of Clinical Trial Management Systems (CTMS) with other core ecosystems.
• Project Governance: Develop project plans, manage resource allocations, and meticulously maintain RAID logs.
• Cross-Functional Coordination: Align Data Engineering, Data Architecture, Analytics, and Business Intelligence teams.
• Requirements & Testing: Lead requirements refinement (current/future state analysis), own User Acceptance Testing (UAT) planning, and partner with Validation teams to ensure compliance.
• Compliance Assurance: Ensure all project activities strictly adhere to Life Sciences regulatory frameworks and GxP standards.
• Status Reporting: Facilitate stakeholder workshops and deliver weekly project health reports to leadership.

Soft Skills

• Communication: Exceptional verbal, email, and instant messaging skills tailored for internal teams and client stakeholders.
• Interpersonal: Ability to give and receive constructive feedback during code/technical reviews and build productive relationships.
• Problem-Solving: Analytical mindset equipped to troubleshoot and resolve bottlenecks efficiently.

What Success Looks Like (6–12 Months)

• Successfully executing key milestones of the Data Strategy roadmap on schedule and within budget.
• Establishing a structured governance model, including steering committees and executive reporting channels.
• Strengthening data governance processes and ensuring full alignment with organizational regulatory and GxP standards.