CTB Coordinator

UCSF Health, AG; California; Hybrid; USD 65,000 - 90,000; Full time

Job summary

The UCSF Center for Tuberculosis is seeking a Coordinator to manage administrative and programmatic duties, including mentorship programs and events, with hybrid work requiring 1-2 days in Mission Hall each week. You will support budget tracking and reporting across multiple funding streams, draft content for newsletters, and handle vendor contracts and reimbursements.

Strong coordination, communication, and budget-management skills are essential, along with familiarity with NIH-funded grants

Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• 3 years directly related experience.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Knowledge of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations.
• Ability to use discretion and maintain confidentiality.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Knowledge on budget monitoring and financial management.
• Strong ability to work with a dynamic and diverse team of faculty, staff, and trainees.

Responsibilities

• Coordinate administrative and programmatic duties for Center for Tuberculosis including mentorship programs and events.
• Manage vendor contracts, reimbursements and other duties as assigned by Center Leadership.
• Assist with grant writing, reporting, and NIH-funded grant familiarity.
• Draft content for the UCSF Center for Tuberculosis newsletter and websites with assistance from web technicians.
• Track deliverables, budgets and funding streams; report on progress.
• Organize meetings and provide logistical support for events and initiatives.

Skills

Budget tracking

Grant writing

Communications

Event coordination

Project management

Verbal & written communication

Education

Bachelor's degree or related field / equivalent experience

Tools

Website design

Job description

Job Summary

This position is hybrid with the expectation of coming to the office at Mission Hall 1-2 days a week.

The Center for Tuberculosis Coordinator will work closely with the Center’s leadership and staff team to manage and facilitate the administrative and programmatic duties of the Center’s programs and initiatives, (specifically but not limited to the Center’s mentorship programs, and events). The Coordinator will support the Center’s mission through management of services and meetings, evaluating and reporting deliverables, tracking pilot awards/stipends, draft content for online communications, and managing the logistical support for event coordination.

Job Description

The Coordinator will need to possess excellent coordination skills, budgetary tracking management of multiple streams of funding, compliance and administrative expertise. The incumbent will require knowledge of grant writing and reporting, and will manage the development of content for the UCSF Center for Tuberculosis newsletter and websites with assistance from web technicians and should be familiar with NIH funded grants.

The Coordinator will support the Center for Tuberculosis program team with administrative tasks, such as managing vendor contract agreements, reimbursements, and other duties as assigned by Center Leadership.

The Coordinator is expected to have the ability to organize, track and follow up on issues across multiple streams of work and manage resources to meet established deadlines or elevate issues in a timely fashion.

Strong candidates will be service oriented team players with good communication skills and attention to detail, excellent time management, problem solving skills, and willingness and ability to be flexible and adjust to new projects and priorities as they arise.

Department Summary

UCSF Institute for Global Health Sciences (IGHS) is dedicated to improving health and reducing the burden of disease in the world’s most vulnerable populations. It integrates UCSF expertise in all of the health, social, and biological sciences, and focuses that expertise on pressing issues in global health. IGHS works with partners in countries throughout the world to achieve these aims. IGHS seeks to improve health worldwide, especially in developing countries, through research that informs policy.

CENTER FOR TUBERCULOSIS

The UCSF Center for Tuberculosis, housed under UCSF’s Institute for Global Health Sciences, hosts 45+ affiliated and multidisciplinary faculty across the University and is the operational hub of the NIH-funded UCSF-UC Berkeley Tuberculosis Research Advancement Center (UC TRAC) and the UCSF award under the USAID-funded SMART4TB Consortium. Through the Center for Tuberculosis affiliation, faculty investigators enjoy a co-operative and creative academic environment with collegial, administrative, and logistical support, providing a singular and unified scientific home for the TB research enterprise at UCSF. The UCSF Center for Tuberculosis serves as a catalyst and community for investigators of all stages in TB research to incubate interdisciplinary collaborations and novel discoveries.

IGHS is committed to ensuring a diverse, equitable and inclusive work environment as we work towards becoming an anti-racist organization. We strongly encourage applicants from diverse backgrounds. Please see our statement on anti-racism here: https://globalhealthsciences.ucsf.edu/about-us/diversity-equity-and-inclusion/statement-structural-racism

Qualifications

Required:

• Bachelor's degree in related area and / or equivalent experience / training.
• 3 years directly related experience
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
• Ability to use discretion and maintain confidentiality.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Ability to support design of workshops or trainings related to TB, DEIA and global health topics.
• Knowledge on budget monitoring and financial management.
• Strong skills in analyzing, researching and synthesizing large amounts of data for preparing sound and relevant proposals / analyses.
• Ability to multi-task with demanding timeframes.
• Expert ability to work with dynamic and diverse group of faculty, staff, and trainees.
• Strong self-starter, creative in problem solving and innovations, organized

Preferred

• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
• Solid knowledge of common University-specific computer application programs.
• Knowledge and experience on NIH-funded grants and grant writing (for supplements and progress reports).

About Us

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available here .

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Salary Information

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html