CSS Administrative Specialist II / 61015037

State of South Carolina; South Carolina; On-site; USD 35,000 - 55,000; Full time

Job summary

Join a dedicated team at a forward-thinking organization focused on enhancing the lives of children and families. As an Administrative Specialist II, you'll play a crucial role in supporting child support services through efficient administrative tasks. Your responsibilities will include managing documents, providing clerical support in court, and ensuring data accuracy. This position not only offers meaningful work but also comes with a comprehensive benefits package, including health, dental, and retirement plans. If you're passionate about making a difference in your community, this is the opportunity for you!

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Long Term Disability Insurance

Life Insurance

Paid Vacation Leave

Sick Leave

Paid Holidays

Paid Parental Leave

State Retirement Plan

Qualifications

• High School Diploma required, clerical experience may substitute.
• Ability to type at 35 words per minute may be needed.

Responsibilities

• Perform general administrative duties for Child Support Services.
• Provide clerical support in court and manage documents efficiently.
• Ensure personal identifying information is safeguarded.

Skills

Administrative Duties

Clerical Support

Document Management

Data Entry

Customer Service

Typing Skills

Education

High School Diploma

Tools

Palmetto Automated Child Support System (PACSS)

Microsoft Word

Microsoft Excel

Microsoft Outlook

OnBase

Job description

SPECIAL NOTICE: THIS IS A TEMPORARY-GRANT POSITION.

Do you have a passion to provide meaningful work in the community? Would you like to be part of an organization whose central mission is helping to protect, stabilize and strengthen the lives of children, families, and vulnerable adults? Then the South Carolina Department of Social Services has the right job opportunity for you.

Job Duties:

• The Child Support Services Administrative Specialist II perform general administrative duties for attorney's and child support specialist for Child Support Services Division.

• Provide clerical support to teams in court by checking in customers, copying documents, notating dockets with attendance information and recording outcomes. Organize files. Review orders to be filed and ensure all necessary documents are present and in order. File orders with Clerk of Court.

• Complete quality assurance checklist for orders. Review paternity, support, or modified orders, and financial obligation entered for accuracy and completeness and that medical insurance was addressed on each order.

• Process administrative process pleadings - print, sign, and copy pleadings. Send stamped pleadings to sheriff's departments, and court appearance letters to custodial parents.

• Scan orders and file received from administrative process, rule, and judicial hearings into OnBase mail system. Ensure documents scanned into the correct electronic file.

• Ensure personal identifying information (Pll) is properly used, accessed, gathered, shared and disposed; protects the agency networks and applications by safeguarding systems, equipment and data.

• Process faxes and virtual conference participation authorization forms. Note in PACSS receipt of documents, scan documents into OnBase, forward to case managers.

• Establish and maintain documents on computer using Palmetto Automated Child Support System (PACSS), Word, Excel, Outlook. Aid staff with maintenance of office equipment, vehicles, and supplies when requested. Organize and stock common work areas. Manage and maintain office supplies.

• Receive mail from mail-room staff. Note in PACSS when certified documents are received and forward documents to staff. Scan documents as needed.

• Perform Red Cross shelter duty.

• Other duties as required.

A High School Diploma. Related clerical experience may be substituted for a High School Diploma.Selected positions may require the ability to type at a corrected rate of 35 words per minute.This application for employment with the SC Department of Social Services must be completed in its entirety.A resume may be included; but shall not be substituted in lieu of the completion of this application in part or in whole. "See Resume" is not acceptable information for the completion of any part of the requirements of this application. If such is submitted, this employment application will be considered incomplete and may not be forwarded as eligible for consideration to hiring managers.
Must possess a valid driver's license and have access to and be able to operate a motor vehicle. Individuals must comply with necessary field work assignments. If you certify, by completion and submission of this application, that you possess educational credentials that qualify you for the available DSS positions, you will be required to provide a certified official transcript, if you are selected for job offer.

The South Carolina Department of Social Services offers an exceptional benefits package that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• State Retirement Plan and Deferred Compensation Programs

DIVISION:Child Support Services / Charleston County