CSS Administrative Specialist II / 61015037

State of South Carolina; Columbia (SC); On-site; USD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking an enthusiastic individual to join their Child Support Services team. This temporary-grant position involves providing vital administrative support to attorneys and child support specialists, ensuring smooth operations in a fast-paced environment. Responsibilities include clerical tasks in court, document management, and maintaining confidentiality of sensitive information. The department offers a comprehensive benefits package, making this an excellent opportunity for those looking to make a meaningful impact in the community while developing their administrative skills. If you are organized, detail-oriented, and passionate about helping others, this role is perfect for you.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

Paid Leave

Holidays

Parental Leave

Retirement Plan

Deferred Compensation

Qualifications

• High School Diploma or related clerical experience required.
• Ability to type at 35 words per minute may be required.

Responsibilities

• Perform general administrative duties for attorneys and specialists.
• Provide clerical support in court and maintain documents.
• Process administrative pleadings and ensure data protection.

Skills

Administrative Duties

Clerical Support

Data Entry

Document Management

Communication Skills

Education

High School Diploma

Related Clerical Experience

Tools

PACSS

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Special Notice

This is a temporary-grant position.

Overview

Are you passionate about providing meaningful work in the community? Would you like to be part of an organization dedicated to helping protect, stabilize, and strengthen the lives of children, families, and vulnerable adults? If so, the South Carolina Department of Social Services has an excellent job opportunity for you.

Job Duties

1. Perform general administrative duties for attorneys and child support specialists within the Child Support Services Division.
2. Provide clerical support in court, including checking in customers, copying documents, noting attendance, recording outcomes, organizing files, reviewing orders for completeness, and filing orders with the Clerk of Court.
3. Complete quality assurance checklists for orders, reviewing paternity, support, or modified orders to ensure accuracy and that medical insurance is addressed.
4. Process administrative pleadings: print, sign, copy, and send pleadings to sheriff's departments and court appearance letters to custodial parents.
5. Scan orders and documents received from administrative processes, rule, and judicial hearings into the OnBase mail system, ensuring correct electronic filing.
6. Ensure proper handling of personally identifiable information (PII) to protect agency data and systems.
7. Process faxes and virtual conference authorization forms, noting receipt in PACSS, scanning into OnBase, and forwarding to case managers.
8. Maintain documents on computers using PACSS, Word, Excel, and Outlook. Assist with maintenance of office equipment, vehicles, and supplies, and organize work areas.
9. Receive and process mail, noting certified documents in PACSS, forwarding, and scanning as needed.
10. Perform Red Cross shelter duties as required.
11. Perform other duties as assigned.

Minimum Requirements

A High School Diploma or related clerical experience may substitute for it. Ability to type at 35 words per minute may be required for some positions. Must possess a valid driver's license and access to a motor vehicle for field work. Applicants must fully complete the employment application; resumes are not acceptable in place of the application. If educational credentials qualify you, a certified transcript will be required upon job offer.

Additional Information

The department offers a comprehensive benefits package, including health, dental, vision, disability, life insurance, paid leave, holidays, parental leave, retirement plan, and deferred compensation.

Division: Child Support Services / Charleston County