Cross-Functional Programs & Operations Leader

General Atomics; Poway (CA); On-site; USD 76,000 - 128,000; Full time

Job summary

General Atomics, in Poway, seeks a highly organized Business Operations & Administration Manager for Diazyme Laboratories, Inc. to oversee document and contract management, financial accounting, BOM control, and cross‑functional coordination with parent‑company teams.

The ideal candidate will communicate effectively with customers, maintain accurate records, and coordinate information across finance, purchasing, and operations in a highly regulated manufacturing setting.

Qualifications

• Typically requires a Bachelor’s degree in business administration, finance, or a related field, along with at least six years of progressively complex experience in project administration and operations in an engineering or scientific environment.
• At least 6 years of progressively complex experience in business operations, administration, accounting, finance, or a similar cross‑functional role.
• Hands‑on experience using SAP software; familiarity with SAP financial, purchasing, inventory, or order management functions is highly desirable.
• Working knowledge of accounting principles, accounts receivable, invoicing, and financial reporting.
• Experience reviewing business documents, contracts, purchase orders, and related documentation.
• Experience communicating directly with customers regarding contracts, documents, invoices, and payment matters.
• Strong Microsoft Excel skills and experience working with ERP/accounting systems.
• Experience with BOM, inventory, purchasing, or manufacturing‑related data is highly desirable.
• Excellent organizational, analytical, and follow‑up skills with strong attention to detail.
• Strong written and verbal communication skills.
• Ability to communicate effectively with customers, internal departments, and parent company support teams.
• Ability to handle confidential business and financial information professionally.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Document & Contract Management: Review, organize, and maintain Company documents, business agreements, contracts, purchase orders, and other operational documentation.
• Document & Contract Management: Coordinate the internal review and approval of contracts with parent company support staff and customers.
• Document & Contract Management: Track contract status, renewal dates, obligations, and required follow‑up actions.
• Document & Contract Management: Maintain accurate and organized records of contracts and other business documents.
• Financial Accounting: Review financial and operational records for accuracy.
• Financial Accounting: Review monthly financial reporting, budget tracking, and account reconciliation.
• Financial Accounting: Prepare Company quarterly and year‑end forecasts and budgets.
• Financial Accounting: Prepare quarterly and year‑end financial reporting presentations and make presentations to the headquarters.
• Financial Accounting: Support financial and accounting activities, including accounts payable, accounts receivable, expense tracking, invoicing, payment processing, and account reconciliation.
• Financial Accounting: Manage team that generates and maintains accounts receivable aging reports and monitors outstanding customer balances.
• Financial Accounting: Manage team that monitors and follows up with customers regarding overdue invoices and outstanding payments.
• Financial Accounting: Manage team that coordinates with customers and internal sales/finance teams to resolve payment discrepancies, billing issues, and outstanding account balances.
• Financial Accounting: Manage team that monitors customer payment status and provides regular updates to management and headquarters.
• Financial Accounting: Coordinate with external accountants and parent company finance/accounting teams as needed.
• Financial Accounting: Analyze accounts receivable, cash flow, expenses, and other financial information.
• BOM & Product Data Management: Review Bills of Materials for products and/or reagent kits.
• BOM & Product Data Management: Coordinate BOM updates resulting from changes in raw materials, components, packaging, suppliers, or product specifications.
• BOM & Product Data Management: Ensure accurate records of component numbers, descriptions, quantities, costs, and related product information.
• BOM & Product Data Management: Work with purchasing, manufacturing, R&D, quality, and headquarters teams to ensure BOM information is accurate and current.
• BOM & Product Data Management: Support product cost analysis and monitoring of changes in material costs.
• BOM & Product Data Management: Review appropriate documentation and provide approval of BOM changes.
• Parent Company Liaison & Cross‑Functional Coordination: Serve as a key liaison and facilitate communication and information flow between the local organization and parent company support teams to include finance, accounting, purchasing, quality, shipping/receiving, and facility management.
• Administrative Management: Manage general office and administrative operations.
• Administrative Management: Support Company leadership with special projects and other operational initiatives.
• Administrative Management: Develop and improve administrative procedures to increase operational efficiency.

Skills

Excellent organizational skills

Strong communication with customers

Excel proficiency

Financial analysis

Cross‑functional collaboration

Attention to detail

Education

Bachelor's degree in business administration, finance, or related field

Tools

SAP

ERP systems

Job description

General Atomics, in Poway, seeks a highly organized Business Operations & Administration Manager for Diazyme Laboratories, Inc. to oversee document and contract management, financial accounting, BOM control, and cross‑functional coordination with parent‑company teams.

The ideal candidate will communicate effectively with customers, maintain accurate records, and coordinate information across finance, purchasing, and operations in a highly regulated manufacturing setting.