Credit Administration Utility

Commercial Bank Of California; California (MO); Hybrid; USD 90,000 - 100,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

401k with employer match

Flexible Spending Accounts

Employee Assistance Program

Mental health benefits

Paid time off

Job summary

Commercial Bank of California is seeking a Credit Administration Utility to provide administrative, operational, and analytical support to the Credit Administration Department. The role covers loan file maintenance, portfolio monitoring, reporting, document tracking, covenant administration, and appraisal/ construction monitoring support.

This full-time, exempt, hybrid-eligible position in California offers a salary range of $90,000 to $100,000 per year and requires 1–3 years of related banking

Qualifications

• Bachelor's/associates level degree preferred in a related field.
• 1–3 years of banking, lending, or credit administration experience preferred.
• Knowledge of commercial lending documentation and portfolio administration is a plus.

Responsibilities

• Provide administrative and operational support to the Credit Administration team.
• Maintain accurate electronic and physical credit files.
• Assist with document collection, tracking, indexing, and record retention.
• Support credit officers, underwriters, and portfolio managers with administrative requests.
• Monitor department workflows and assist with task completion to ensure timely processing.
• Assist with covenant tracking, tickler management, maturity monitoring, and exception reporting.
• Review portfolio reports for completeness and follow up on missing documentation.
• Monitor ongoing borrower reporting requirements and maintain tracking logs.
• Support periodic loan reviews and portfolio maintenance activities.

Skills

Attention to detail

Microsoft Excel

Communication skills

Organization

Education

Associate's degree in Business Administration, Finance, Accounting, Economics

Tools

Excel

Outlook

Word

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Credit Administration Utility

Full Time Regular Clerical California, CA, US

2 days ago Requisition ID: 1225

Salary Range: $90,000.00 To $100,000.00 Annually

Credit Administration Utility

Location: California
Job Type: Full-Time | Exempt | Hybrid Eligible
Salary Range:$90,000 – $100,000 per year

About Commercial Bank of California

Commercial Bank of California (CBC) is the largest Latino-owned bank in California and a certified Minority Depository Institution (MDI). Headquartered in Irvine and founded in 2003, CBC is one of the largest privately held banks in the state, with over $3.5 billion in assets as of December 2025.

We are a purpose-driven financial institution committed to building long-term relationships and delivering innovative, personalized banking solutions. Our leadership reflects the diverse communities we serve, and our mission is rooted in empowering entrepreneurs, business owners, and community leaders to thrive.

As a certified MDI, CBC is proud to play a vital role in advancing financial inclusion and economic opportunity. We believe in a higher vision for banking—one that prioritizes trust, collaboration, and community impact. Join us and be part of a team that’s redefining what it means to be a community-focused, relationship-driven bank that puts people over profits.

Job Summary

The Credit Administrator Utility provides administrative, operational, and analytical support to the Credit Administration Department. This role assists with loan file maintenance, portfolio monitoring, reporting, document tracking, covenant administration, appraisal and construction monitoring support, and other credit-related functions. The Credit Administrator Utility serves as a flexible resource for the department, helping ensure compliance with Bank policies, regulatory requirements, and internal credit procedures while supporting various special projects and departmental initiatives.

Essential Duties and Responsibilities

Credit Administration Support

• Provide administrative and operational support to the Credit Administration team.
• Maintain accurate electronic and physical credit files.
• Assist with document collection, tracking, indexing, and record retention.
• Support credit officers, underwriters, and portfolio managers with administrative requests.
• Monitor department workflows and assist with task completion to ensure timely processing.
• Assist with covenant tracking, tickler management, maturity monitoring, and exception reporting.
• Review portfolio reports for completeness and follow up on missing documentation.
• Monitor ongoing borrower reporting requirements and maintain tracking logs.
• Support periodic loan reviews and portfolio maintenance activities.

Loan Documentation & Compliance

• Review loan files for completeness and accuracy.
• Assist with post-closing file reviews and document exception tracking.
• Support compliance reviews related to lending regulations and internal policies.
• Prepare documentation and reports for audits, examinations, and internal reviews.
• Assist with appraisal ordering and tracking processes.
• Coordinate with third-party vendors and internal stakeholders regarding appraisal requirements.
• Maintain collateral documentation and ensure required records are properly retained.
• Monitor appraisal expirations and follow-up requirements.

Construction & Loan Monitoring Support

• Support construction loan monitoring activities, including tracking inspections and draw requests.
• Maintain construction loan files and supporting documentation.
• Assist with monitoring project status, budget updates, and exception reports.
• Escalate discrepancies or missing information to management.

Reporting & Analytics

• Prepare recurring departmental reports and spreadsheets.
• Compile information for management reporting and loan committee presentations.
• Perform data entry, reconciliation, and validation within bank systems.
• Assist with departmental projects and process improvement initiatives.

Special Projects

• Participate in Credit Administration projects, system implementations, and process enhancements.
• Cross-train in multiple Credit Administration functions to provide departmental coverage.
• Support workload balancing and temporary assignments as business needs require.

Minimum Qualifications

Education

• Associate's degree in Business Administration, Finance, Accounting, Economics, or a related field preferred.
• Equivalent banking experience may be considered in lieu of formal education.

Experience

• 1-3 years of banking, lending, credit administration, loan operations, or related experience preferred.
• Experience with commercial lending documentation or loan servicing is a plus.

Knowledge, Skills, and Abilities

• Understanding of banking operations and credit administration processes.
• Familiarity with commercial loan documentation and portfolio administration.
• Ability to organize and manage multiple assignments with strong attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Ability to work independently and collaboratively in a team environment.
• Strong analytical, organizational, and problem-solving skills.
• Ability to maintain confidential information and exercise sound judgment.
• Competitive employer contribution to medical, dental and vision coverage
• 401k plan with employer match
• Flexible Spending Accounts (FSA) and Dependent Care Accounts
• Employee Assistance Program (EAP)
• Employer provided Calm subscription
• Employer provided mental health benefits through Teladoc
• Life, AD&D and disability insurance
• Minimum 15 Days of Vacation, 11 Paid Federal Holidays, Paid Time off to Volunteer

Equal Employment Opportunity & Accommodations

Commercial Bank of California is proud to be an Equal Employment Opportunity employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified individuals will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, protected veteran status, or any other legally protected characteristic.

We evaluate applicants fairly and equitably, including those with criminal histories, in accordance with applicable federal, state, and local laws.

Commercial Bank of California is also committed to providing reasonable accommodations to individuals with disabilities. If you require a reasonable accommodation during the application or interview process, please contact us at [e-mail] with the nature of your request and your contact information.

Recruitment Policy

Commercial Bank of California does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to CBC, either directly or indirectly, will be considered the property of Commercial Bank of California.

We will not pay a fee for any placement resulting from the receipt of an unsolicited resume. To submit candidates for consideration, recruiting agencies must have a valid, written, and fully executed agreement with Commercial Bank of California. Without such an agreement in place, no agency submissions will be accepted or compensated.