Credit Admin Assistant

Guaranty Bank & Trust; Austin (TX); On-site; USD 42,000 - 55,000; Full time

Job summary

Guaranty Bank & Trust in Austin, TX seeks a Credit Administration Assistant to support the AVP - Credit Manager. You will help prepare reports, manage electronic records, monitor covenants, and ensure loan documents are accurate and properly entered in bank systems.

The role requires attention to detail, strong organizational skills, and proficiency in MS Office. Prior banking experience is a plus, with opportunities to contribute to process improvements.

Qualifications

• High school diploma or equivalent; higher degree preferred.
• Strong attention to detail and ability to identify inconsistencies in documentation.
• Excellent organizational and time management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication; maintain confidentiality.
• Proficiency in Microsoft Office Suite, especially Excel, Word, and Adobe Acrobat/PDF tools.
• Ability to read, interpret, and understand loan documents with covenant terminology.

Responsibilities

• Provide administrative support to the AVP - Credit Manager.
• Prepare, format, and distribute notices and customer letters.
• Save and maintain loan and credit documents in filing systems.
• Pull, compile, and prepare reports for management, regulatory, and portfolio reporting.
• Review loan documentation for covenant language and requirements.
• Ensure new and renewed loans are set up for covenant monitoring.
• Maintain covenant compliance reports and credit administration activities.
• Coordinate with lenders, credit analysts, and other departments to resolve discrepancies.
• Monitor workflows and assist with department projects and process improvements.
• Perform other administrative and operational duties as assigned.

Skills

Attention to detail

Organization

Time management

Communication

Confidentiality

MS Office

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

Jack Henry

Xperience

Synergy

nCino

Job description

About The Role

The Credit Administration Assistant provides administrative and operational support to the AVP - Credit Manager. This position is responsible for assisting with preparing reports, maintaining electronic records, monitoring covenant tracking, reviewing loan documentation for accuracy, and ensuring information is properly entered and maintained within the bank's systems.

Job Duties

• Provide administrative support to the AVP - Credit Manager.
• Prepare, format, and distribute notices, and customer-related letters.
• Save and maintain loan and credit-related documents in the appropriate electronic filing and document management systems.
• Pull, compile, and prepare reports used for management, regulatory, and portfolio reporting purposes.
• Review loan documentation to ensure covenant language and requirements are consistent with loan approvals.
• Ensure new and renewed loans are properly set up for covenant monitoring and reporting.
• Maintain accurate reports related to covenant compliance and credit administration activities.
• Coordinate with lenders, credit analysts, loan operations, and other departments to resolve discrepancies and obtain required documentation.
• Monitor assigned workflows and assist with department projects and process improvements.
• Perform other administrative and operational duties as assigned.
  

Required Qualifications

• High school diploma or equivalent required; associate degree or bachelor's degree preferred.
• Strong attention to detail and ability to identify inconsistencies in documentation.
• Excellent organizational and time management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Proficiency in Microsoft Office Suite, particularly:
  • Excel
  • Word
  • Adobe Acrobat/PDF tools
  • Ability to read, interpret, and understand legal documents, including loan agreements, promissory notes, and related loan documentation, with the ability to identify key terms, conditions, and covenant requirements.
    

Preferred Qualifications

• Previous banking experience preferred; teller, customer service, loan operations, or other financial institution experience is acceptable.
• Experience reviewing loan documentation or working within a credit administration environment.
• Familiarity with commercial lending processes and covenant monitoring.
• Experience with:
  • Jack Henry
  • Xperience
  • Synergy
  • nCino
• Knowledge of commercial loan documentation and credit administration practices.
  

Work Location:

Guaranty Bank & Trust in Austin, TX. Must live within 30 minutes of the address listed below.
3600-B N Capital of TX Hwy, Ste 220 Austin, Texas 78746

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is often required to: sit; use hands in repetitive motions to finger, grasp, handle or feel; and talk or hear. The employee is occasionally required to: stand; walk; and lift or reach with hands and arms. Must be able to operate routine office equipment including computer terminals and keyboards, telephones, copiers, facsimiles, and calculators. Must be able to routinely perform work on computer for an average of 6-8 hours per day, when necessary. Must be able to work extended hours or travel off site whenever required or requested by management. Must be capable of regular, reliable and timely attendance. Must be capable of climbing / descending stairs in an emergency situation. Specific vision abilities required by this job include: The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation/inspection of machines and/or using measurement devices at distances close to the eyes.

What We Offer

COMPENSATION & BENEFITS:

Starting salary is dependent upon relevant experience and may vary based on the geographic location of the position