Credentialing Specialists

ARMADA, Ltd.; Austin (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

A national credentialing service provider is seeking a Credentialing Specialist for full-time work in Austin, Texas. The role involves managing credentialing operations, issuing identification cards, and performing various administrative tasks. Ideal candidates should have a high school diploma, strong attention to detail, and a willingness to travel nationwide to support onsite operations. This position involves compliance with federal credentialing standards and may require night or weekend shifts.

Qualifications

• Experience with or ability to complete USAccess Registrar and Activator training.
• Strong documentation skills for daily reports and credentialing processes.
• Ability to manage credentialing hardware and maintain compliance with standards.

Responsibilities

• Manage daily appointments in scheduling tool.
• Issue and activate identification cards and credentials.
• Perform inventory management of credentialing materials.

Skills

Knowledge of ICAM and USAccess credentialing processes

Strong customer service skills

Attention to detail

Ability to travel nationwide

Education

High School Diploma or equivalent

Tools

Credential Inventory Tool (CIT)

Job description

Join to apply for the Credentialing Specialists role at ARMADA, Ltd.

Type: Full Time
Location: Austin, TX
Overtime Exempt: Yes
Reports To: ARMADA HQ
Travel Requirement: YES, nationwide to support onsite credentialing operations as mission needs require.
Security Clearance Required: N/A
Contingent upon awarding of government contract

Duties & Responsibilities

• View, manage, and check daily appointments in time trade scheduling tool
• Perform enrollment and issuance of Identification Cards to include PIV/Smart IDs, Access Cards, PAC Cards, issue and activate SmartID cards
• Perform Certificate Rekey, Pin Reset, and Card Update
• Perform card inventory and log cards on the Credential Inventory Tool (CIT)
• Store cards in a lockable container (file cabinet)
• Contact employees and contractors to schedule pick‑up and activate SmartID
• Issue PAC Cards and Access Cards
• Issue Pocket Commission Credentials, Collect SmartID Cards and PAC Cards; return terminated credentials to the Security Officer for destruction
• Keep a log of cards issued and collected
• Perform Registrar and Activator duties as required
• Perform Card Custodian duties
• Mail SmartID Cards to Light Activation Kit Operators
• Handle applicant communications regarding credential status
• Take photo, capture digital signatures, and assemble Pocket Commission inserts, and other ID Media duties as directed by ICAM
• Perform IRS credentialing functions and may be required to travel up to 40% of annual work hours to support IRS credentialing and activation efforts; short‑term shift work, including night shift and weekend hours, shall be required
• Other duties as assigned

Knowledge, Skills, And Abilities (KSAs)

• Complete required online credentialing training and maintain compliance with PIV‑II SmartID credential requirements
• Knowledge of ICAM and USAccess credentialing processes, including enrollment, activation, and verification procedures
• Ability and willingness to travel nationwide to support onsite credentialing operations
• Knowledge of credentialing hardware such as FCUs, MCUs, and LAKs
• Knowledge of PII handling and federal credentialing policies
• Skill in managing daily credential operations, workstations and equipment
• Strong customer service and communication skills
• Skill in preparing and submitting daily site reports
• Strong attention to detail and documentation accuracy
• Ability to follow federal credentialing standards and procedures

Minimum/General Experience

• Experience with or ability to complete USAccess Registrar and Activator training or a comparable credentialing program
• Experience preparing, reviewing, and submitting required reports and documentation in accordance with established procedures
• Ability and willingness to travel nationwide to support onsite credentialing operations

Minimum Education

• High School Diploma, or equivalent

The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at www.armadausa.com.

Special Notes

Relocation is not available for these jobs.

ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non‑discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Must be able to successfully pass a background check, and pre‑employment drug testing. Job offers are contingent upon results of background check and drug testing.