Credentialing Specialist II - Medical Staff Expert

DHR Health; McAllen (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

DHR Health in McAllen, TX seeks a Credentialing Specialist II to support Medical Staff credentialing, including processing applications, temporary privileges, and biennial reappointments, with secretarial duties and report preparation.

Requires HS Diploma or GED, 50 WPM typing, experience with Cactus software, and strong organizational skills to maintain confidential credentialing files and coordinate with physicians and APP staff.

Qualifications

• HS Diploma or GED required.
• Experience and proficiency in using Cactus software required.
• Secretarial training.
• Typing 50 wpm.
• Shorthand/speedwriting preferred.
• Medical terminology knowledge desired.
• Minimum of three years experience in confidential, executive/ legal secretarial position and/or three years experience in a hospital Medical Staff Office secretarial position.
• Knowledge of basic record keeping and filing systems.
• Demonstrates skill at written and oral communications including taking minutes at selected meetings and relating to physicians and allied health professionals regarding their applications for initial privileges, reappointments and/or temporary privileges.
• Ability to perform basic word processing procedures.
• Ability to prepare reports and follow-up with minimal supervision.

Responsibilities

• Perform Credentialing activities in accordance with established policies and procedures.
• Assist with appointment and reappointment process of the Medical Staff and APP Staff.
• Processing Applications
• Corresponding with outside agencies regarding verification of information.
• Verifying information in credential files by contacting primary sources.
• Querying practitioner’s data bank appropriately.
• Maintain confidentiality of all credentialing files.
• Assist with maintenance and verification of current Texas licensure, DEA, DPS, and malpractice insurance on all Medical Staff and APP Staff members.
• Identify inconsistencies in credential files.
• Work closely with Medical Staff Coordinator in utilizing physician performance improvement profile for reappointment purposes.
• Work with Medical Staff Coordinator to maintain computerized system of monitoring and trending physician’s information – medical staff roster, and special reports as requested.
• Maintain confidential credentials files of all members of the Medical Staff and Advanced Practice Providers.
• Maintain ongoing Tickler system for reappointment of medical staff and APP staff.
• Process requests for applications: maintain records of applications provided.
• Review new applications for completeness, prepares, and sends for references. Record status of responses.
• Send follow-up requests when needed.
• Maintain current records of proctoring of physicians and ensure appropriate review by committee chairmen and Credentials Committee.
• Explain proctoring information to new staff members.
• Assure that the reappointment process is initiated for each member of the Medical Staff and APPs in a timely manner.
• Prepare agendas, materials, place calls to confirm attendance, attend meetings and takes minutes at selected meetings.
• Accurately and neatly type in prescribed manner. Proofreads to ensure accuracy.
• Accurately record statistics in computer as directed.
• Accurately and consistently file minutes in each appropriate three-ring binder as needed.
• Maintain confidentiality of all records and issues handled in the Medical Staff Office.
• Fax monthly meeting calendar as requested by physicians.
• Maintain all tickler systems and rosters pertinent to the Medical Staff Office.
• Assist in general mailings to the Medical Staff.
• Maintain accurate master mailing list for all current Medical Staff and APP Staff and committees.
• Order supplies as needed on a weekly basis.
• Assist in scheduling/coordinating meeting rooms for the Medical Staff.
• Post bulletin boards.
• Transcribe dictation from chief of staff, committee chairmen, administrators, and others as required.
• Photocopy accurately a multitude of requests by the Lead Credentialing Specialist.
• Cover the Lead Credentialing Specialist position as required.
• Must be well organized for prioritization of responsibilities.
• Must be able to handle stress related to rush projects and meeting deadlines.

Skills

Secretarial experience

Typing 50 wpm

Shorthand

Medical terminology

Secretarial training

Written & verbal communications

Confidentiality handling

Computer literacy

Education

HS Diploma or GED

Tools

Cactus software

Job description

DHR Health in McAllen, TX seeks a Credentialing Specialist II to support Medical Staff credentialing, including processing applications, temporary privileges, and biennial reappointments, with secretarial duties and report preparation.

Requires HS Diploma or GED, 50 WPM typing, experience with Cactus software, and strong organizational skills to maintain confidential credentialing files and coordinate with physicians and APP staff.