Creative Services Coordinator

Utah State University; Logan (UT); On-site; USD 42,000 - 60,000; Full time

Job summary

Utah State University’s Advancement—Strategic Communications team seeks a Creative Services Coordinator (Marketer I) to lead diverse printed and digital media projects. The role emphasizes strong organization, proactive collaboration, and the ability to balance client needs with production realities.

Responsibilities include managing ClickUp workflows, coordinating with internal teams and external vendors, and producing polished marketing copy.

Qualifications

• Four years of relevant experience or a bachelor’s degree in marketing, communications, English, public relations, business management, or related field.

Responsibilities

• Oversee, manage, and maintain ClickUp as the project‑management gatekeeper.
• Guide client goals into actionable steps, enforce timelines, and secure approvals.
• Coordinate with print, product, and mail vendors for production.
• Write, edit, and proof marketing copy to ensure clear intent across materials.
• Lead strategy for multi‑component campaigns with competing deadlines.

Skills

Project management

Organization

Attention to detail

Professional writing

Adobe Creative Cloud

Excel

Education

Bachelor's degree in marketing/communications/English/public relations/business management

Tools

ClickUp

Adobe Creative Cloud

Excel

Job description

Creative Services Coordinator

Working within Advancement's Strategic Communications team, the Creative Services Coordinator (Marketer I) is tasked with a diverse set of responsibilities. Your role requires flexibility, proactivity, and a well-rounded set of communication and organizational skills. You will work closely with the University Advancement and Alumni Engagement teams to elevate Utah State University through philanthropy and engagement.

Overview

The position covers a broad range of printed and digital media projects. Essential competencies include:

• Exceptional organization and time‑management to keep multiple projects on track.
• Strong attention to detail and a strategic mindset that prioritizes the who, what, where, when, and how of each project.
• Leadership in project management and willingness to step in and execute tasks to complete projects.
• Commitment to continuous self‑improvement and a respectful, collaborative approach with clients and colleagues.

We seek a reliable and communicative professional who initiates work without prompting, demonstrates strong decision‑making, and balances people skills with the acumen to prioritize work.

Responsibilities

Organization and Planning – 50%

• Oversee, manage, and maintain ClickUp, serving as the project‑management gatekeeper.
• Guide client goals into actionable steps, enforce timelines, and secure approvals.
• Keep the creative team’s folders organized and move projects through production stages daily.
• Process invoices promptly and ensure accurate designations.
• Serve as the ClickUp technical expert, training staff and providing updates and strategies of use.

Creative and Strategy – 50%

• Write, edit, and proof marketing copy to ensure intent is clear across all advancement and alumni materials.
• Gather, organize, and decide on content from multiple sources to equip the team with necessary elements.
• Lead strategy for multi‑component campaigns with competing deadlines.
• Prepare files for print and coordinate with print, product, and mail vendors.
• Participate actively in creative concept development sessions.
• Use AI strategically as an aid, not a replacement for original thought.
• Handle miscellaneous duties as assigned within the Strategic Communications team.

Qualifications

Minimum Qualifications

• Four years of relevant experience, or a bachelor’s degree in marketing, communications, English, public relations, business management, or a related field, or an equivalent combination of education and experience.

Preferred Qualifications

• Experience managing ClickUp or a similar project‑management platform.
• Professional writing and proofreading experience.
• Experience with Adobe Creative Cloud and design/printing production.
• Excel proficiency.

Knowledge, Skills, and Abilities

• Project management experience.
• Understanding of design and printing processes.
• Knowledge of social media, email, and website tools.
• Foundational grasp of AI productivity tools.
• Strong organizational skills and ability to prioritize competing deadlines.
• Decisiveness and assertiveness.
• Self‑motivation to work independently and collaboratively.
• Proactive and resourceful problem‑solving skills.
• Strong attention to detail under deadline pressure.
• Flexibility and effective collaboration with colleagues.
• Excellent verbal and written communication.
• Fundamental understanding of University Advancement and Alumni Engagement mission.

Notice of Non‑Discrimination

Utah State University is committed to non‑discrimination in all programs and activities, including employment. Discrimination or harassment based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, or veteran status is prohibited. For inquiries regarding Title IX and non‑discrimination policies, contact the Office of Equity at [e-mail] or the Title IX Coordinator at [e-mail].