Creative Production Specialist

Havenly; New York (NY); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health benefits

401(k) with company match

Paid parental leave

Furniture discounts

Job summary

Havenly is seeking a Creative Production Coordinator to support our creative production team across shoots, studio operations, and campaigns. You’ll help with shoot prep, inventory, and ensuring projects come to life smoothly across our brand portfolio.

Work closely with creative, marketing, merchandising, product, and external partners in a fast-paced environment. You’ll need to be highly organized, proactive, and able to manage multiple projects at once.

Qualifications

• 1–3 years of experience in a production, studio, marketing or creative operations role.
• Experience supporting photo and/or video production, including coordinating logistics, documentation, vendors, talent, products or other production needs.
• Exceptional organizational skills—you’re comfortable managing multiple tasks and never let the details fall through the cracks.
• Strong project management skills and the ability to manage timelines, action items and competing priorities across multiple projects.
• Familiar with Google Workspace, project-management tools (e.g., Asana or Airtable).
• Approach ambiguous problems by figuring out what's broken and acting on it, not waiting to be told what's next.
• Move fast, take real ownership of outcomes, and hold themselves to a high bar.
• Collaborate well across teams, with a low-ego, no-drama approach to getting things done.

Responsibilities

• Coordinate logistics for photo and video shoots, including preparing call sheets, schedules, permits, COIs, contracts.
• Support on-set operations for photo and video productions, coordinating talent, crew, products, props, wardrobe, equipment and other production needs to keep shoots running smoothly and on schedule.
• Manage incoming and outgoing product samples, props and creative assets, including tracking, labeling, organizing and ensuring everything is shoot-ready.
• Support the creative studio’s day-to-day operations, helping keep the space organized, inspiring and functioning efficiently.
• Coordinate with photographers, stylists, set designers, models, vendors and other partners to ensure production details are aligned and needs are met.
• Coordinate with offshore partners and sourcing teams as needed to support production needs, track requests and ensure products, props and other assets are sourced and delivered according to project requirements.
• Serve as a key point of contact across creative, marketing, merchandising and product teams to keep production logistics, timelines and deliverables on track.

Tools

Google Workspace

Asana

Airtable

Job description

Havenly is seeking a Creative Production Coordinator to support our creative production team across shoots, studio operations, and campaigns. You’ll help with shoot prep, inventory, and ensuring projects come to life smoothly across our brand portfolio.

Work closely with creative, marketing, merchandising, product, and external partners in a fast-paced environment. You’ll need to be highly organized, proactive, and able to manage multiple projects at once.