Creative Operations Manager

Koch; Wichita (KS); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical

Dental

Vision

FSA/HSA

Life insurance

ADD

Disability

Retirement

Paid vacation

Educational assistance

Infertility assistance

Paid parental leave

Adoption assistance

Job summary

Koch Communications and Marketing (KCM) is seeking an experienced Adobe Workfront expert to own configuration, optimization, and governance within the creative organization. You will partner with admins and technology teams to implement templates, dashboards, and workflows while driving adoption and efficiency.

In this role, you will design onboarding for Marketing Managers and production teams, create practical job aids, and deliver executive-level operational reporting to showcase value and

Qualifications

• Five or more years of experience in creative operations, marketing operations, project or program management, workflow management, PMO, or related fields.
• Demonstrated hands-on experience configuring and supporting Adobe Workfront in a complex, multi-stakeholder environment.
• Experience building and manipulating Workfront reports, dashboards, filters, groupings, prompts, custom forms, templates, and calculated fields.
• Experience training users, facilitating adoption, and enabling others to assume greater ownership of processes and projects.
• Strong analytical skills, including the ability to validate data, identify patterns, diagnose issues, and translate findings into actionable insights.
• Ability to manage competing priorities, influence without direct authority, and communicate clearly with both practitioners and leaders.
• Strong facilitation, documentation, problem-solving, and change management skills.

Responsibilities

• Serve as the subject matter expert for Adobe Workfront within the creative organization.
• Configure, maintain, and continuously improve Workfront project templates, task structures, request queues, custom forms, dashboards, reports, views, filters, and notifications.
• Maintain and manipulate project templates to reflect evolving services, roles, workflows, milestones, dependencies, routing, and governance requirements.
• Partner with system administrators and technology partners on platform configuration, integrations, enhancements, permissions, troubleshooting, and release readiness.
• Establish and maintain standards for project setup, status usage, assignments, planned hours, time entry, metadata, and project closure to protect reporting integrity.
• Identify opportunities to simplify user experience and reduce administrative effort through reusable templates, automation, calculated fields, and scalable configurations.

Skills

Analytical skills

Communication

Facilitation

Documentation

Problem-solving

Change management

Stakeholder management

Tools

Adobe Workfront

Workfront dashboards/reports

Job description

Our Team

Koch Communications and Marketing (KCM) creates value through effective communication and global marketing for Koch and its companies. Largely based in Wichita, Kansas, we also have teammates and businesses located in Atlanta, Georgia, and across the globe. Our collaborative team includes strategic communication and digital marketing professionals, designers, copywriters, video professionals, web developers, project managers and more. Here, you are encouraged to use and grow your skills in ways that are personally fulfilling and mutually beneficial for you, our customers, communities, businesses and partners.

What You Will Do

Adobe Workfront Ownership & Optimization

• Serve as the subject matter expert for Adobe Workfront within the creative organization.
• Configure, maintain, and continuously improve Workfront project templates, task structures, request queues, custom forms, dashboards, reports, views, filters, and notifications.
• Maintain and manipulate project templates to reflect evolving services, roles, workflows, milestones, dependencies, routing, and governance requirements.
• Partner with system administrators and technology partners on platform configuration, integrations, enhancements, permissions, troubleshooting, and release readiness.
• Establish and maintain standards for project setup, status usage, assignments, planned hours, time entry, metadata, and project closure to protect reporting integrity.
• Identify opportunities to simplify user experience and reduce administrative effort through reusable templates, automation, calculated fields, and scalable configurations.

Training, Cross-Training & Team Enablement

• Partner with Director of Creative Operations & Video to design and deliver role-based Workfront onboarding, cross-training, office hours, and refresher training for Marketing Managers, creative leaders, and production teams.
• Enable partner teams to take greater ownership of project setup, planning, status management, timeline stewardship, documentation, and closure within defined guardrails.
• Develop practical job aids, process guides, standard operating procedures, quick-reference materials, and reusable learning resources.
• Coach users through real project scenarios, so knowledge is transferred into day-to-day practice rather than retained within a centralized project management function.
• Monitor adoption and common support needs, then use those insights to improve training, workflows, templates, and governance.
• Build a sustainable self-service model while remaining available for consultation, escalation, and targeted hands-on support.

Reporting, Analytics & Value Visibility

• Build, maintain, and refine Workfront reports, dashboards, scorecards, filters, groupings, prompts, and calculated fields that provide reliable operational and financial visibility.
• Create reporting that improves visibility into recovery, utilization, capacity, demand, throughput, work in progress, project health, on-time delivery, and time-entry compliance.

Who You Are (Basic Qualifications)

• Five or more years of experience in creative operations, marketing operations, project or program management, workflow management, PMO, or related fields.
• Demonstrated hands-on experience configuring and supporting Adobe Workfront in a complex, multi-stakeholder environment.
• Experience building and manipulating Workfront reports, dashboards, filters, groupings, prompts, custom forms, templates, and calculated fields.
• Experience training users, facilitating adoption, and enabling others to assume greater ownership of processes and projects.
• Strong analytical skills, including the ability to validate data, identify patterns, diagnose issues, and translate findings into actionable insights.
• Ability to manage competing priorities, influence without direct authority, and communicate clearly with both practitioners and leaders.
• Strong facilitation, documentation, problem-solving, and change management skills.

What Will Put You Ahead

• Experience supporting an in-house agency, creative studio, marketing organization, or integrated communications environment.
• Advanced knowledge of Workfront resource management, workload balancing, Fusion or other automation capabilities, and platform governance.
• Experience with utilization, recovery, billing, time tracking, capacity planning, or cost-recovery models.
• Experience creating executive-level operational reporting and value narratives.
• Working knowledge of creative production workflows across design, content, digital, video, photography, illustration, animation, and campaigns.
• Experience supporting an operating model transformation or moving teams toward shared ownership and self-service.

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

Hiring Philosophy

All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here .

Who We Are

Koch creates and innovates a wide spectrum of products and services that make life better. Our work spans a vast number of industries across the world, including engineered technology, refining, chemicals and polymers, pulp and paper, glass, electronics and many more. Headquartered in Wichita, Kansas, Koch employs about 120,000 employees across the globe.

Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most.

Our benefits plan includes

• medical
• dental
• vision
• flexible spending and health savings accounts
• life insurance
• ADD
• disability
• retirement
• paid vacation/time off
• educational assistance
• infertility assistance
• paid parental leave
• adoption assistance

Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter.

Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click here for additional information. (For Illinois E-Verify information click here , aquí , or tu ).