Creative Operations Manager

Pantera Capital; United States; On-site; USD 90,000 - 140,000; Full time

Job summary

Perplexity is seeking a Creative Operations Manager to become the operational backbone of the creative team. You will coordinate campaigns, shoots, and partnerships, ensuring on-time delivery while protecting creative intent.

You’ll manage vendors, contracts, licenses, and a scalable production workflow, partnering with Brand, Motion, Web, and cross-functional teams to keep the fast-moving creative engine running smoothly.

Qualifications

• Proven track record coordinating creative projects across teams and keeping them on time and on budget.
• Experience managing vendors, contractors, and agencies including negotiating contracts.
• Hands-on experience organizing photo and video shoots and handling licensing and releases.
• Strong program and project management instincts in a fast, ambiguous environment.

Responsibilities

• Coordinate creative projects across multiple teams — owning scopes, timelines, budgets, and delivery so nothing falls through the gaps.
• Be the single point of contact for cross-functional partners (Comms, Product Marketing, Partnerships, Events) so requests are triaged, scoped, and delivered.
• Source and manage vendors, contractors, freelancers, and external agencies — negotiating, briefing, and maintaining relationships.
• Organize and run shoots end-to-end: casting, location scouting, scheduling, crewing, and on-set logistics.
• Own licenses, contracts, releases, and rights management — keeping the team compliant and unblocked.
• Build and run a production workflow and intake process that keeps a fast-moving creative team organized.
• Partner with post-production to ensure final assets are delivered on time and to spec.
• Protect the team's focus — handle the operational weight so creatives can do their best work.

Skills

Creative producer

Cross-functional coordination

Vendor management

Shoot production

Licenses & contracts

Production workflow

Stakeholder management

Creative tools

Job description

About the role

We're looking for a Creative Operations Manager to be the operational backbone of Perplexity's creative team. Our creative output is scaling fast — brand campaigns, GTM launches, shoots, partnerships — and we need someone who can run the production of all of it so our designers, motion designers, and brand leads can stay focused on the creative work.

You'll be the connective tissue between creative vision and real-world execution: coordinating projects across multiple teams, managing vendors and contractors, organizing shoots, and handling the licenses and contracts that keep everything legitimate and on track. You know how to protect creative intent while keeping timelines grounded in reality.

You'll report into the Brand/Creative Studio team and partner daily with Brand, Motion, Web, and our cross-functional partners in Comms, Product Marketing, and Partnerships.

What you'll do

• Coordinate creative projects across multiple teams — owning scopes, timelines, budgets, and delivery so nothing falls through the gaps

• Be the single point of contact for cross-functional partners (Comms, Product Marketing, Partnerships, Events) so requests are triaged, scoped, and delivered

• Source and manage vendors, contractors, freelancers, and external agencies — negotiating, briefing, and keeping relationships strong

• Organize and run shoots end-to-end: casting, location scouting, scheduling, crewing, and on-set logistics

• Own licenses, contracts, releases, and rights management — keeping the team compliant and unblocked

• Build and run a production workflow and intake process that keeps a fast-moving creative team organized without adding bureaucracy

• Partner with post-production to make sure final assets are delivered on time and to spec

• Protect the team's focus — handle the operational weight so creatives can do their best work

What we're looking for

• Experience as a producer on an in-house creative or brand team (e.g., Brand Producer / Creative Producer), ideally at a tech or consumer software company

• A track record coordinating creative projects across teams and keeping them on time, on budget, and on brand

• Hands-on experience managing vendors, contractors, and agencies, including negotiating and managing contracts

• Experience organizing shoots — photo and video — and handling the logistics, licensing, and releases that come with them

• Strong program and project management instincts; you bring order to a fast, ambiguous environment

• Excellent communication and stakeholder management — you keep a lot of people aligned without slowing them down

• Fluency with creative tools and workflows (Figma, Adobe Creative Suite) and the production process from concept to delivery

• Comfort working alongside strong creative leaders — this role is about enabling great creative work, not directing it

Nice to have

• Experience standing up production processes and intake systems from scratch

• Background in both brand/campaign production and event or experiential production

• A network of trusted vendors, photographers, directors, and production partners