CPO Fresh Purchasing Admin

Kennicott Brothers Co; Chicago (IL); On-site; USD 26,000 - 29,000; Full time

Job summary

Kennicott Brothers Co. in Chicago, IL is seeking an Office Administrative Assistant to support the Central Purchasing team. You will ensure paperwork related to purchasing and shipping is accurately completed on time and coordinate with accounting for payment.

This role requires attention to detail, strong communication, and the ability to juggle multiple tasks. Daily duties include processing orders, reconciling invoices, and generating reports to keep operations running smoothly.

Qualifications

• Proficiency with MS Word, Excel, and PowerPoint.
• Familiarity with scheduling tools (Outlook, Google Calendar) and video conferencing (Zoom, Teams).
• Basic bookkeeping or data entry skills.

Responsibilities

• Process purchase orders and invoices.
• Enter and reconcile all purchase orders.
• Manage late orders and reconcile shipments and bills.
• Reconcile imperfect orders with vendors.
• Support sales with late order problem solving.
• Coordinate with buyers on daily operations and order invoices.
• Generate reports on workflow and open issues.

Skills

Communication

Time management

Customer service

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

Google Calendar

Zoom

Teams

Job description

Job Details

• Job Location: Home Office - Chicago, IL 60622
• Position Type: Full Time
• Salary Range: $19.00 - $21.00 Hourly
• Job Shift: Day
• Job Category: Admin - Clerical

Overview of Position

Support Central Purchasing team by ensuring all paperwork related to purchasing and shipping is accurately completed on time.

Monitor accuracy of invoices and coordinate with accounting for payment.

Attention to detail and managing multiple tasks.

Primary Tasks

• Process purchase orders and invoices.
• Ensure all purchase orders are entered and reconciled.
• Manage late orders, reconciling open product, airway bills, and truck manifest.
• Reconcile imperfect orders, such as wrong quantity, damaged product, wrong location, wrong product, with vendors.
• Support sales with the problem solving of late orders
• Process credits and billings in coordination with the accounting team.
• Coordinate with buyers and leaders on daily operations, receiving of shipments, and confirming accuracy of order invoices.
• Generate reports on workflow and open issues.
• Participate in regular meetings with buyers and leaders.
• Other duties as assigned

Qualifications

Technical Skills:

• Proficiency in word processing, spreadsheets, and presentation software (Microsoft Word, Excel, PowerPoint).
• Familiarity with scheduling tools (Outlook, Google Calendar) and video conferencing (Zoom, Teams).
• Basic bookkeeping or data entry skills.

Soft Skills:

• Communication: Clear, professional written and verbal communication.
• Time Management: The ability to multitask, prioritize tasks, and juggle multiple projects under pressure.
• Customer Service: Tact, interpersonal skills, and problem-solving abilities when dealing with clients, staff, and vendors.