Courtroom Deputy

United States District Court; Buffalo (NY); On-site; USD 55,000 - 70,000; Full time

Job summary

The United States District Court for the Western District of New York seeks a Courtroom Deputy Clerk in Buffalo to support a United States Magistrate Judge. You will manage calendars, oversee deadlines, coordinate courtside proceedings, and assist with jury-related tasks, court reporting, and orders.

Strong organizational skills, attention to detail, and proficient use of electronic filing systems are essential in this role. Training provided.

Qualifications

• High school diploma or equivalent is required.
• Two years of specialized clerical/administrative experience using clerical procedures and automated software for word processing, data entry or report generation.

Responsibilities

• Manage judge’s caseload, calendaring, deadlines, filings and timely responses to orders.
• Keep judge and staff informed of case progress.
• Schedule court proceedings, court reporters, and interpreters.
• Coordinate with jury administrator for trials and juror needs.
• Assist in jury selection and record-keeping of attendance.
• Perform docketing and quality control of electronic filings.

Skills

Docket management

Courtroom coordination

Attention to detail

Education

High school diploma or equivalent

Tools

Word processing

Data entry

Electronic filing systems

Job description

Overview

The Courtroom Deputy Clerk is the “face” of the court to much of the public and attorneys who practice in the Court and helps create positive public impressions about the Judiciary. To learn more about career opportunities in the Judiciary, CLICK HERE to view a brief video.

Representative Duties

• Manage judge’s caseload, including calendaring, monitoring deadlines, filings, and timely responses to orders.
• Keep judge and staff informed of case progress.
• Schedule court proceedings, court reporters, and interpreters.
• Coordinate with jury administrator for upcoming trials and need for jurors.
• Assist in jury selection and maintain jury selection and attendance records.
• Perform case administration duties, including docketing and quality control review of electronic filings.
• Draft and process orders and judgments.
• Review cases and reports for necessary action.
• Take notes of proceedings and prepare minutes.
• Record court proceedings.
• Serve as liaison between the Clerk’s office, bar, public, and Court.
• Assist with naturalization ceremonies.
• Perform other duties as assigned.

Qualification Requirements

• High school diploma or equivalent.
• Two years of specialized experience such as progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.

Preferred Qualifications/Court Preferred Skills

• Candidates must demonstrate exceptional computer skills; a demonstrated ability to thoroughly research and solve problems; ability to reason through, analyze, and interpret written communications; ability to multitask and prioritize work assignments; superior oral and written communications skills; strong organizational skills and attention to detail; strong interpersonal skills; personal integrity and exceptional judgment; and a professional demeanor and appearance appropriate in a Court environment.
• A bachelor’s degree in a related discipline appropriate to the position. A juris doctor is also preferred but not required.
• Preference may be given to candidates who have courtroom administrative experience.

Organizational Relationship

This position is assigned to the Office of the Clerk and directly supports a United States Magistrate Judge.

Important Dates

Position Available: 03/01/2027

Application Deadline: Until filled

Background Investigation

This is a sensitive position within the Judiciary. Employment will be considered provisional pending successful completion of an Office of Personnel Management background check and a favorable suitability determination.

Applicant Information

Employees must adhere to a Code of Conduct. The Court provides reasonable accommodations to applicants with disabilities. Veterans’ preference is not a factor used in Judicial Branch appointments. Applicants must be U.S. citizens or lawful permanent residents seeking U.S. citizenship. Positions with the U.S. Courts are excepted service appointments, which are “at will” and may be terminated with or without cause. Employees are required to use electronic funds transfer for payroll deposit.

The United States District Court for the Western District of New York is an Equal Opportunity Employer.