Courtroom Deputy

United States District Court Western District of New York; Buffalo (NY); On-site; USD 57,000 - 102,000; Full time

Job summary

The United States District Court for the Western District of New York in Buffalo seeks a Courtroom Deputy Clerk to manage judges' calendars, monitor deadlines, filings, and coordinate court proceedings. This federal position offers CL 26–27 pay scales ($56,857–$101,535 yearly) based on qualifications and experience, with required background checks and U.S.

citizenship or permanent residency. Applicants should be prepared for an interview; travel may be required.

Qualifications

• High school diploma or equivalent.
• Two years of specialized clerical/administrative experience.
• Experience with word processing, data entry or report generation using automated systems.

Responsibilities

• Manage judges caseload, calendaring, deadlines, filings and timely responses to orders.
• Keep judge and staff informed of case progress.
• Schedule court proceedings, court reporters, and interpreters.
• Coordinate with jury administrator for upcoming trials and need for jurors.
• Assist in jury selection and maintain jury selection and attendance records.
• Perform case administration duties, including docketing and quality control review of electronic filings.
• Draft and process orders and judgments.
• Review cases and reports for necessary action.
• Take notes of proceedings and prepare minutes.
• Record court proceedings.
• Serve as liaison between the Clerks office, bar, public, and Court.
• Assist with naturalization ceremonies.
• Perform other duties as assigned.

Skills

Exceptional computer skills

Research and problem solving

Multitasking

Oral and written communication

Organizational skills

Interpersonal skills

Professional demeanor

Education

High school diploma or equivalent

Bachelor's degree

Juris Doctor (preferred)

Tools

Microsoft Word

Court management software

Job description

Courtroom Deputy

VACANCY ANNOUNCEMENT
UNITED STATES DISTRICT COURT
WESTERN DISTRICT OF NEW YORK
Address: 2 Niagara Square, Buffalo, NY
Website: www.nywd.uscourts.gov

Vacancy: 26-16
Duty Station: Buffalo, New York
Salary: CL 26 ($56,857 - $92,405)
CL 27 ($62,462 - $101,535) Based on qualifications and experience.

Overview

The Courtroom Deputy Clerk is the face of the court to much of the public and attorneys who practice in the Court and helps create positive public impressions about the Judiciary. To learn more about career opportunities in the Judiciary, to view a brief video.

Representative Duties

Manage judges caseload, including calendaring, monitoring deadlines, filings, and timely responses to orders.
Keep judge and staff informed of case progress.
Schedule court proceedings, court reporters, and interpreters.
Coordinate with jury administrator for upcoming trials and need for jurors.
Assist in jury selection and maintain jury selection and attendance records.
Perform case administration duties, including docketing and quality control review of electronic filings.
Draft and process orders and judgments.
Review cases and reports for necessary action.
Take notes of proceedings and prepare minutes.
Record court proceedings.
Serve as liaison between the Clerks office, bar, public, and Court.
Assist with naturalization ceremonies.
Perform other duties as assigned.

Qualification Requirements

High school diploma or equivalent.
Two years of specialized experience such as progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.

Preferred Qualifications/Court Preferred Skills

Candidates must demonstrate exceptional computer skills; a demonstrated ability to thoroughly research and solve problems; ability to reason through, analyze, and interpret written communications; ability to multitask and prioritize work assignments; superior oral and written communications skills; strong organizational skills and attention to detail; strong interpersonal skills; personal integrity and exceptional judgment; and a professional demeanor and appearance appropriate in a Court environment.
A bachelors degree in a related discipline appropriate to the position. A juris doctor is also preferred but not required.
Preference may be given to candidates who have courtroom administrative experience.

Organizational Relationship

This position is assigned to the Office of the Clerk and directly supports a United States Magistrate Judge.

Only candidates selected for an interview will be notified and must travel at their own expense.

Important Dates

Position Available: 03/01/2027
Application Deadline: Until filled

District Overview

The Districts jurisdiction encompasses the 17 most western counties of Upstate New York, with courthouses located in Buffalo and Rochester. The District is comprised of seven United States District Judges, seven United States Magistrate Judges, and approximately 100 employees.

Background Investigation

This is a sensitive position within the Judiciary. Employment will be considered provisional pending successful completion of an Office of Personnel Management background check and a favorable suitability determination.

Applicant Information

Employees must adhere to a Code of Conduct. The Court provides reasonable accommodations to applicants with disabilities. Veterans preference is not a factor used in Judicial Branch appointments. Applicants must be U.S. citizens or lawful permanent residents seeking U.S. citizenship. Positions with the U.S. Courts are excepted service appointments, which are at will and may be terminated with or without cause. Employees are required to use electronic funds transfer for payroll deposit.

The United States District Court for the Western District of New York is an Equal Opportunity Employer.