Courtroom Assistant - Classified

Judicial-Branch-of-Arizona-in-Maricopa-Count; Phoenix (AZ); On-site; USD 29,000 - 45,000; Full time

Benefits offered by this job

Paid time off

Paid sick leave

10 paid holidays

Medical, dental, vision insurance

Retirement pension plans

Employee assistance program

Wellness incentives

Life insurance

Disability insurance

Group legal plan

Pet insurance

PSLF loan forgiveness program

Job summary

The Judicial Branch of Arizona in Maricopa County seeks a Courtroom Assistant - Classified to coordinate courtroom proceedings and provide specialized legal clerical support in a high-volume Family Court division.

The Superior Court emphasizes safety, fairness, and integrity while offering a full benefits package, PSLF loan forgiveness eligibility, and opportunities to contribute to a trusted public service organization.

Qualifications

• High School diploma or GED required.
• 3 years of progressively responsible administrative experience, preferably in a court or legal environment.
• Bilingual Spanish/English preferred.
• Experience with MS Outlook, Word, iCIS, multi-line phones, copy/fax machines.

Responsibilities

• Interacts directly with the public, attorneys, case managers, and court staff.
• Prepares the courtroom for hearings and coordinates actions with the Courtroom Clerk.
• Assists witnesses and attorneys during proceedings.
• Prepares and operates e-courtroom equipment and troubleshoots issues.
• Enters hearing outcomes into the court system in real time.
• Maintains court calendars and case readiness, supporting the judge and staff.
• Provides back-up coverage for Judicial Assistant duties as needed.

Skills

Bilingual Spanish/English

Courtroom experience

MS Outlook

MS Word

ICIS

OnBase

eFile

Multi-line phone system

Customer service

Education

High School diploma or GED

Tools

Outlook

Word

iCIS

OnBase

eFile

Multi-line phone

Copy machine

Fax machine

Job description

Posting Date09/28/26Application Deadline10/05/26Pay RangeMin - Mid - Max$21.25 - $27.13 - $33.00The expected ENTRY pay range for this position based on experience and equity within the Judicial Branch is $22.09 to $25.00.This position is non-exempt under the FLSA.What We OfferWe offer generous paid time off, paid sick leave, and 10 paid holidays! We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives. Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance. Under the current guidelines for the Public Service Loan Forgiveness (PSLF) Program, the Maricopa County Superior Court is a qualifying employer. Therefore, any full time Judicial Branch employee, who meets other eligibility criteria may be eligible for loan forgiveness under this program. Click here to learn more!Job TypeClassified – Judicial CPRDepartmentD800 Superior CourtAbout the PositionThe Courtroom Assistant - Classified provides coordination of courtroom proceedings and performs a variety of specialized legal clerical support duties related to the high volume, fast-paced operations of a Family Court division.About The Superior Court:The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of excellence and the principles inherent in the Rule of Law...every person, every day, every time . We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.Position QualificationsWe recognize your time is valuable, so please apply if you meet the following required qualifications :Education:High School diploma or GEDExperience:Three (3) years of progressively responsible administrative experience, preferably in a court or legal environment, or other experience that would demonstrate possession of the required knowledge and abilitiesORCombined Education And Experience Qualifications:An equivalent combination of post-secondary education may substitute on a year-for-year basis.Our Preferred Candidate Has:Bilingual skills in Spanish/EnglishExperience within a courtroom environment; maintaining order and integrity of the court processExperience with Microsoft Outlook, Microsoft Word, iCIS, multi-line telephone systems, copy machine and fax machineExperience in providing a high level of customer service in a fast-paced environment.Knowledge, Skills, And Abilities:Knowledge Of:Legal research methods and techniquesCourt policies, procedures, and operationsState laws, rules, and regulationsSkill In:Effectively and professionally communicating verbally and in writing to convey information effectively and appropriately based on audience, including providing directives to large groups of peopleUtilizing the following programs and equipment; Microsoft Outlook, Word, & Excel; iCIS, OnBase, eFile, multi-line telephone system, copy machine, e-courtroom equipment, and fax machineCritical thinking and evaluating information to determine best solutionAbility To:Perform work tasks with attention to detailEstablish and maintain effective working relationships with othersMake sound decisions in accordance with regulations, policies, and proceduresAbility to prioritize tasks and re-prioritize tasks based on importance and time sensitivityEssential Job Tasks(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)Interacts directly with the public, attorneys, case managers, court staff, outside agency staff, court interpreters, MCSO deputies, and court security.Prepares the courtroom for hearings, coordinates courtroom actions with Courtroom Clerk, and manages the courtroom during proceedings maintaining order and integrity of the court process.Assist witnesses and attorneys during proceedings.Prepares e-courtroom equipment (digital FTR recorder, white noise machine, electronic presentation equipment, electronic fingerprint equipment etc.) for use during hearing; coordinates the use of and runs equipment during hearings and troubleshoots technical issues.Utilizes court system (iCIS) check-in and printed calendar to determine whether case parties are present, obtain additional information/documents needed for court from litigants, call all parties into the courtroom, communicate cases called with courtroom clerk and the Judicial Officer.Prepares files for the court, distributes the court calendar, reviews files for missing information and court readiness, reviews motions for accuracy and compliance with rules of procedure; contact parties for missing information.Assists with case processing, setting hearings, and providing hearing dates during court proceedings.Performs critical data entry of hearing outcomes and results into the court system (iCIS) in real time in order to maintain updated data, modify existing records, or initiate court ordered actions.Utilizes court database systems to complete final upload of documents into court docket.Works collaboratively with other divisions to offer assistance in times of need, emergency situations, and as scheduled.Provides back-up coverage of Judicial Assistant duties at the direction of the supervisor.Assists the Judicial Officer and Judicial Assistant with the calendar & other assignments by request.Working Conditions:While performing the duties of this job, the employee is regularly required to speak clearly and hear; see details of objects that are less than a few feet away; sit for long periods of time; stand, walk, use hands to finger handle or feel; reach with hands and arms; and occasionally push, pull or lift up to 20 pounds.Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.Additional InformationJudicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs.Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances.All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant.The Judicial Branch of Arizona in Maricopa County participates in the State Retirement systems ASRS or PSPRS. As such, mandatory membership for all full-time employees includes payroll deducted contributions consistent with each retirement system's requirements. The current contribution rate for ASRS is 12.27% and the current contribution rate for PSPRS is 5.84% and up for the defined contribution plan and 8.82% for the defined benefit plan. For more information about contributions and benefits of these plans visit https://www.azasrs.gov/ or https://www.psprs.com/corrections-officer/Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.