Court Services Secretary

South Dakota AG; Rapid City (SD); On-site; USD 21,000 - 31,000; Full time

Job summary

The Unified Judicial System in Rapid City, SD is seeking a secretary to provide essential clerical support to court services staff. Responsibilities include greeting visitors, answering calls and emails, maintaining records, and data entry into UJS systems, ensuring efficient office operation.

Requirements include a high school diploma or GED and at least one year of clerical experience; a criminal background check is required.

Qualifications

• High school diploma or GED required; one year of clerical support or related experience; post‑high school secretarial/transcription training desirable.
• Background check required for employment.
• Knowledge of basic math and office procedures helpful.

Responsibilities

• Greet and assist visitors and callers; answer and direct calls and emails.
• Maintain files and records; prepare and distribute documents.
• Enter data into court systems and maintain caseload support as needed.
• Perform general administrative tasks to keep the office running smoothly.

Skills

Proofreading

Time management

Typing

Telephone etiquette

Customer service

Education

High school diploma or GED

Secretarial training desirable

Tools

Microsoft Office (Excel, Word)

Job description

$1,000 New Hire Incentive

Job ID: 38253

Agency: Unified Judicial System, Seventh Judicial Circuit

Location: Rapid City, SD

Salary: $18.90 per hour

Closing date: November 9, 2026

For more information on the Unified Judicial System, please visit http://ujs.sd.gov .

The Unified Judicial System (UJS) is dedicated to providing a fair, impartial, and accessible court system that upholds the rule of law and is worthy of the public’s trust and confidence. Our vision is justice for all.

Our employees are our most valuable resource and crucial to accomplishing our mission. We seek talented and motivated individuals to be the face of the court system and help ensure that the Court and all the people that come before it receives the highest level of service. Our dedicated staff work to enhance community safety and ensure victims’ rights while treating all individuals with dignity and respect.

The UJS offers a comprehensive benefits package consisting of 11-13 paid holidays every year, extensive sick and vacation leave, paid family leave, military training leave, health and flexible benefits, regular working hours, continuing education opportunities, retirement benefits, a great working environment, and more.

Summary

This position provides secretarial support for court services staff in a judicial circuit by managing an office; greeting and assisting those who come to the office; answering and redirecting telephone calls and e-mail messages; maintaining pertinent records, files, and documentation; collecting data and reports; preparing documentation; attending judicial proceedings and preparing and distributing paperwork appropriately; entering data into Unified Judicial System (UJS) computer systems; and providing caseload support as needed to facilitate office operation and staff’s efficiency. Duties may include:

• Working as a receptionist to maintain an efficient flow of work through the office.
• Preparing and maintaining documents to meet timelines and legal guidelines.
• Performing administrative work to maintain the office and provide staff support.
• Attending court proceedings to collect information for case management systems.
• Performing other work as assigned.

Minimum Qualifications

Graduation from high school or achievement of a GED certificate. One year of clerical support or related experience; or an equivalent combination of related education and experience. Post high school education including secretarial, computer, and transcription training are desirable.

Successful completion of a criminal background investigation is required for employment.

Knowledge Of

Knowledge, Skills, and Abilities:

• English, grammar, and spelling;
• sequences such as numerical or alphabetical as they apply to sorting and filing;
• basics of the legal system and legal terminology;
• Microsoft Office products including Excel and Word;
• modern office procedures, office protocols, and secretarial practices and procedures;
• basic mathematics.

Skill In

• proofreading;
• time management;
• typing, fast and accurate;
• telephone etiquette;
• customer service.

Ability To

• communicate with others both orally and in writing;
• read and understand legal reports;
• organize and prioritize extensive workloads;
• stay calm and work under pressure;
• operate various office equipment;
• maintain confidentiality;
• read, understand, and implement procedures and practices.

The State of South Dakota, Unified Judicial System does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The Unified Judicial System as an employer will be using E-Verify to complete employment eligibility verification upon hire.

You may view our benefits information at https://ujs.sd.gov/media/gbtinrye/come_work_for_us.pdf .

Unified Judicial System

500 East Capitol Avenue

Pierre, SD 57501-5070

Phone: [phone]

An Equal Opportunity Employer