Deputy Court Clerk/Secretary

South Dakota State Government; Sioux Falls (SD); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

11-13 paid holidays per year

Paid sick and vacation leave

Health benefits and retirement plan

Continuing education opportunities

Job summary

Unified Judicial System in Sioux Falls, SD is seeking a clerical assistant to provide comprehensive support for judicial and court services operations. Responsibilities include preparing case files, maintaining calendars, and assisting during hearings to support efficient court operations.

Requires a high school diploma and 1 year of clerical or court-related experience; a criminal background check is required. State benefits and a stable, on-site work environment are provided.

Qualifications

• High school diploma or GED required; post-high-school secretarial/computer/transcription training desirable.
• 1 year of clerical, court-related, or general office support experience or equivalent education/experience.
• Criminal background check required for employment.

Responsibilities

• Serve as receptionist and provide customer service to maintain workflow.
• Develop, prepare, and maintain case files and documents per legal timelines.
• Assist in maintaining court calendars and scheduling hearings information.
• Assist during courtroom proceedings and judicial hearings.
• Perform administrative work to maintain the office and provide staff support.
• Perform other work as assigned.

Skills

Time management & organization

Customer service & telephone etiquette

Proofreading

Typing (fast & accurate)

Education

High school diploma or GED

Post-high school secretarial/computer/transcription training desirable

Tools

Microsoft Office (Excel & Word)

Job description

Job ID: 37833

Agency: Unified Judicial System, Second Judicial Circuit

Location: Sioux Falls, SD

Salary: $20.22 per hour

Closing date: October 14, 2026

For more information on the Unified Judicial System, please visit http://ujs.sd.gov .

The Unified Judicial System (UJS) is dedicated to providing a fair, impartial, and accessible court system that upholds the rule of law and is worthy of the public's trust and confidence. Our vision is justice for all.

Our employees are our most valuable resource and crucial to accomplishing our mission. We seek talented and motivated individuals to be the face of the court system and help ensure that the Court and all the people that come before it receives the highest level of service. Our dedicated staff work to enhance community safety and ensure victims' rights while treating all individuals with dignity and respect.

The UJS offers a comprehensive benefits package consisting of 11-13 paid holidays every year, extensive sick and vacation leave, paid family leave, military training leave, health and flexible benefits, regular working hours, continuing education opportunities, retirement benefits, a great working environment, and more.

Position Purpose:

Provides comprehensive clerical support for judicial and court services operations within a judicial circuit. Prepares case files for all case types (criminal, civil, traffic, juvenile), records, scheduling, courtroom documentation, data entry, and public-facing office functions to support efficient court operations and staff caseload management. Duties may include:

• Serves as a receptionist and provides customer service to maintain an efficient flow of work through the office.
• Develops, prepares, and maintains case files and documents to meet legal timelines and guidelines.
• Assists in maintaining court calendars and scheduling hearings information (type, urgency, time needed).
• Assists during courtroom proceedings and judicial hearings.
• Performs administrative work to maintain the office and provide staff support.
• Performs other work as assigned.

Minimum Qualifications:

Graduation from high school or possession of a GED Certificate. Post High school education, including secretarial, computer and transcription training is desirable. Work experience of one (1) year of clerical, court-related, or general office support experience; or an equivalent combination of related education and experience.

Successful completion of a criminal background investigation is required for employment.

Knowledge of:

• Court processes and procedures, and legal terminologies
• English, grammar and spelling;
• sequences such as numerical or alphabetical as they apply to sorting and filing;
• Microsoft Office products, including Excel and Word;
• modern office procedures, office protocols, and secretarial and bookkeeping practices and procedures;
• basic mathematics.

Skills in:

• time management and organization;
• customer service and telephone etiquette;
• proofreading;
• typing, fast and accurate.

Ability to:

• communicate effectively both orally and in writing;
• work independently;
• read and understand legal reports;
• organize and prioritize extensive workloads, and multi-task and adapt quickly to change;
• recognize and defuse escalating situations with customers and staff, and stay calm and work under pressure;
• use computers and related software systems proficiently, and operate various office equipment;
• maintain confidentiality;
• read, understand, and implement procedures and practices.

The State of South Dakota, Unified Judicial System does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The Unified Judicial System as an employer will be using E-Verify to complete employment eligibility verification upon hire.

You may view our benefits information at https://ujs.sd.gov/media/gbtinrye/come_work_for_us.pdf .

Unified Judicial System

500 East Capitol Avenue

Pierre, SD 57501-5070

Phone: [phone]

"An Equal Opportunity Employer"

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