Court Reporter, Magistrate

HC1 Hamilton County; United States; On-site; USD 34,000 - 48,000; Full time

Job summary

Hamilton County is seeking a Court Reporter to record court proceedings, prepare transcripts, and support court administration. The role involves operating recording equipment, handling evidence, and assisting the public with hearings and schedules.

Qualifications include a high school diploma or GED, experience as a legal secretary or paralegal preferred, and court reporter certification preferred. The position requires accuracy, confidentiality, and strong communication skills.

Qualifications

• High school diploma or GED; court reporter certification preferred.
• Legal secretary or paralegal experience preferred.
• Working knowledge of standard office policies and court terminology.
• Ability to take shorthand and type quickly and accurately.

Responsibilities

• Record audio tape and take shorthand notes during court proceedings.
• Type verbatim transcripts from tapes when requested.
• Maintain custody and labeling of case evidence; follow retention rules.
• Provide clerical support to Court Administrator and assist the public.

Skills

Shorthand

Typing

Communication

Teamwork

Education

High school diploma or GED

Court reporter certification

Tools

Court recording equipment

Dictaphone

Computer

Printer

Telephone

Fax machine

Copier

Job description

Location:

1 Hamilton County Square - Noblesville, Indiana, 46060 Hamilton County is one of Indiana’s fastest growing, highest educated and wealthiest counties in the state and the Midwest. Two-thirds of the workforce lives and works in the county -- a percent that has remained constant since 2010. Hamilton County is continually recognized in rankings ranging from “Best Cities to Relocate To” and “Best City to Raise a Family” to “Healthiest County in Indiana” and “Happiest Suburbs in the Nation”. Come be a part of all Hamilton County has to offer as we work together to serve the citizens of Hamilton County.

Job Description:

Position Description

COUNTY OF HAMILTON, INDIANA POSITION: Court Reporter DEPARTMENT: Court Administration WORK SCHEDULE: 8:00 a.m. - 4:30 p.m., M-F STATUS: Full-time FLSA STATUS: Non-exempt 2027 HOURLY RATE: $29.5277 per hour To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Incumbent serves as Court Reporter for Court Administration, responsible for preparing records of court proceedings, certifying truth and accuracy, preparing/processing court documents, providing clerical support, and assisting the public.

Duties

Attends and makes audio tape recordings and notes of various court proceedings, including operating recording equipment, taking shorthand notes, and labeling recorded tapes. Periodically types verbatim transcripts from tapes as requested. Takes custody of case evidence according to statutory requirements, including inventorying items, packaging, labeling, and filing in evidence room. Disposes of obsolete evidence and exhibits annually according to statute, retention schedule, and local court rules. Provides clerical support to Commissioner/Circuit Court and Superior Court 1, including delivering mail and documents, maintaining hearing notes, typing on computer various orders, decrees, and correspondence from dictation as assigned. Communicates daily with control room, including providing hearing schedule and sign-in sheet, notifying them of schedule/location changes, such as juveniles or adults to be transported to court, but not on docket. Communicates daily with various parties regarding case information and/or court schedule as needed, such as other departments, Bureau of Motor Vehicles (BMV), attorneys, and the public. Serves as bailiff, including opening/closing courtroom daily, replenishing supplies, straightening courtroom following each hearing, assisting court participants with proper procedures, ensuring participants are available and ready for hearings, and reporting unusual situations to appropriate personnel. Performs various clerical duties as assigned or as needed, including retrieving/organizing files for cases scheduled for court, and ensuring all scheduled cases have appropriate entries and forms. Assists office visitors, providing information, assisting with various forms, and directing appropriate courtroom, individual or department. Responds to telephone inquiries regarding cases as needed. Makes copies of exhibits and orders for attorneys and public. Maintains inventory of office supplies, ordering items as needed, and maintains office equipment, including adding paper and toner as needed, checking for proper working order daily, and reporting repair needs. Periodically serves as Court Reporter in other courts as needed. Performs related duties as assigned.

Job Requirements and Difficulty of Work

High school diploma or GED. Legal secretary and/or paralegal experience preferred; court reporter certification preferred. Working knowledge of standard office and court policies and procedures and related terminology, and ability to apply such knowledge to a variety of interrelated tasks. Ability to take shorthand and type with speed and accuracy, and properly operate a variety of standard office equipment, including court recording equipment, computer, printer, telephone, fax machine, copier, transcriber/Dictaphone, and calculator. Working knowledge of standard English grammar, spelling and punctuation, and ability to effectively communicate orally and in writing with co-workers, other County departments, attorneys, Hamilton County Division of Family and Children, BMV, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities. Ability to understand and follow oral and written instructions, and appropriately respond to constructive criticism. Ability to work with others in a team environment, and maintain appropriate, respectful interrelationships with co-workers. Ability to work on several tasks at the same time, often under time pressure, and complete assignments effectively amidst frequent distractions and interruptions. Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/hostile persons. Ability to provide public access to or maintain confidentiality of department information/records according to state requirements. Ability to comply with all employer/department personnel policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct. Ability to regularly work extended hours, and occasionally work weekend and/or evening hours.

Responsibility

Incumbent performs standard, recurring duties according to well-established policies and procedures. Incumbent establishes work assignments, objectives and priorities with supervisor. Errors in incumbent's work are usually prevented through procedural safeguards and legally defined procedures, and are detected through supervisory review. Undetected errors may result in loss of time for correction, work delays and/or inconvenience to other departments/agencies or the public. Incumbent oversees all court proceedings to ensure and maintain an efficient, safe, and well run court.

Personal Work Relationships

Incumbent maintains frequent contact with co-workers, other County departments, attorneys, Hamilton County Division of Family and Children, BMV, and the public for purposes of exchanging information, coordinating court calendar, and explaining policies and procedures. Incumbent reports directly to Court Administrator.

Physical Effort and Work Environment

Incumbent performs duties in a standard office environment and courtroom involving sitting for long periods, sitting and walking at will, keyboarding, speaking clearly, close and far vision, color perception, reaching, bending, hearing communication, handling/grasping objects, and lifting/ carrying objects weighing less than 25 pounds. Incumbent regularly works extended hours, and occasionally works weekend and/or evening hours.

Applicant/Employee Acknowledgment

The job description for the position of Court Reporter for Court Administration describes the duties and responsibilities for employment in this position. I acknowledge that I have received this job description, and understand that it is not a contract of employment. I am responsible for reading this job description and complying with all job duties, requirements and responsibilities contained herein, and any subsequent revisions.

Hamilton County is an Equal Opportunity Employer. We participate in E-Verify. Welcome to Hamilton County Indiana! Hoosier Hospitality is our culture, and you will find a unique blend of communities that define sophistication, have entrepreneurial spirit, as well as home town charm. Walkable downtowns, waterfront access, dynamic sports venues, cultural and food attractions, and open land all demonstrate the diversity of our county offerings. Who We Are: With a growing population of 300,000+ residents, Hamilton County is a great place to live, work, learn and play. We are strategically located in the Indianapolis metropolitan area. Close to downtown Indianapolis and the award-winning Indianapolis International Airport, Hamilton County is within a one-day drive of 50% of the U.S. population. We are listed as one of the fastest growing counties in the country and have earned a national designation as a Best Place to Live and Raise a Family. Home to four midsized cities and vibrant communities that include award-winning schools and workforce training opportunities, the county offers Midwest affordability, low tax rates, safe,walkable downtowns that include thriving arts communities, dining, entertainment and shopping with easy commute times and abundant parking. The county also includes options for lakeside living or properties in the open country. Central Indiana enjoys four seasons living for a variety of outdoor sports and recreation all year round. A short drive takes you to Indianapolis, the 16th largest city in the country and the state capitol. Home of the world-famous Indianapolis 500, The Indianapolis Colts, the Indiana Pacers, minor league soccer and baseball, and host of numerous college and professional champions, in addition to unique museums and cultural venues.

Hamilton County #1 Best Counties to Live in Every State -MSN.com 2020 Best Counties to Live in America –Niche.com 2018 Healthiest Communities in America –US News & World Report 2019 Carmel #2 Best Places to Live in 2021-2022 - Money 2021 #1 Fit City in Indiana - Barbend 2020 #2 Strongest Small Business Presence - Smart Asset 2020 #4 Safest City to Raise a Child - Safewise 2020 Named as one of the Coolest Suburbs in America – Apartment Therapy 2019 #1 Best Place to Live in America – Town and Country Magazine 2018 #1 Best Places in U.S. to Launch a Career – Money Magazine 2018 Noblesville World’s #1 Amphitheatre: Ruoff Home Mortgage Music Center – Pollstar 2018 Top 5 Places to Live in Indiana – HomeSnacks 2019 Westfield #6 Best Place to Live - Money Magazine 2020 Top Sports Facility in the U.S. – Sports Destination Management 2018 Top 100 Safest Cities in America – Neighborhood Scout 2019 Why choose a career in the public sector with Hamilton County? To provide the most responsive level of governmental services To serve the public efficiently Ability to make a difference in your community The work is meaningful and rewarding Improve your Work/Life balance Stability and job growth Excellent Benefits Work and live in one of the best County in the Nation! 950 Full-time positions 350+ part-time = 1,300+ County wide Position Types: Law enforcement – Police, Corrections Officers in Jail, 911 Dispatch Center, Community Corrections Judiciary - Clerk’s Office, Court staff, Court Reporter/Bailiff, Probation & Prosecutors Clerical - Receptionist, Data Entry, Office Managers Labor/Trades/Crafts – Buildings & Grounds, Highway, Parks Department Professional and Executive – IT, Health Department, Engineers, Elected Officials/Department Heads, Human Resources Benefits Highlights: Medical, Dental, Vision, Life (employee, spouse, children), Long and short-term Disability Hamilton County Employee Health Center & Pharmacy (Noblesville/Westfield): High quality primary medical care facility and wellness services Advocacy Program – One-on-one appointment with a Physician to evaluate chronic illness/injuries Nutrition Education and Wellness Center (diabetes, high cholesterol, weight loss and management, cancer and kids health) Pharmacy – Low-cost co-payments, encourage use of generic meds, Medication Management Program providing review of medication interactions/effectiveness Leave Benefits: Sick leave, bereavement, holidays (10-13 per year), compensatory time, paid time off (1 week at 6 months, 2 weeks at 1 year then an additional day each year until max of 22 days on year 15). Upon completion of 30 years of service time, employees earn 1 additional day per year up to 40 years of service time. Retirement Benefit Options: Indiana Public Employee Retirement Fund Pension (annuity & pension), AUL Deferred Compensation Plan, McCready Retirement (Merit staff)