Court Reporter, Magistrate

Hamilton County; Noblesville (IN); On-site; USD 34,000 - 48,000; Full time

Job summary

Hamilton County, Indiana, is seeking a Court Reporter for the County Court Administration in Noblesville. The role runs 8:00 a.m. to 4:30 p.m., Monday through Friday, with a full-time, non-exempt status.

The incumbent will record court proceedings, take shorthand notes, and prepare verbatim transcripts, ensuring accuracy and certifying documents. Duties include handling evidence, providing clerical support to the Commissioners and courts, coordinating with the control room, and occasionally

Qualifications

• High school diploma or GED.
• Court reporter certification preferred.
• Legal secretary or paralegal experience preferred.

Responsibilities

• Attends court sessions, records audio, and takes shorthand notes.
• Types verbatim transcripts from tapes when requested.
• Handles evidence inventory and filing in the evidence room.
• Provides clerical support to Commissioners and Courts, preparing orders and correspondence.
• Coordinates with control room for hearing schedules and location changes.
• Serves as bailiff, opening/closing courtroom and assisting participants.
• Performs various clerical duties and maintains office supplies.
• Occasionally serves as Court Reporter in other courts.
• Responds to inquiries from the public and attorneys.

Skills

Shorthand

Typing speed

Communication

Education

High school diploma or GED

Court reporter certification preferred

Legal secretary/paralegal experience preferred

Tools

Dictaphone

Computer

Printer

Fax

Calculator

Job description

Location

1 Hamilton County Square - Noblesville, Indiana, 46060

Hamilton County is one of Indiana's fastest growing, highest educated and wealthiest counties in the state and the Midwest. Two-thirds of the workforce lives and works in the county -- a percent that has remained constant since 2010. Hamilton County is continually recognized in rankings ranging from "Best Cities to Relocate To" and "Best City to Raise a Family" to "Healthiest County in Indiana" and "Happiest Suburbs in the Nation". Come be a part of all Hamilton County has to offer as we work together to serve the citizens of Hamilton County.

Job Description

POSITION DESCRIPTION

COUNTY OF HAMILTON, INDIANA

POSITION: Court Reporter

DEPARTMENT: Court Administration

WORK SCHEDULE: 8:0o a.m. - 4:30 p.m., M-F

STATUS: Full-time

FLSA STATUS: Non-exempt

2027 HOURLY RATE: $29.5277 per hour

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Incumbent serves as Court Reporter for Court Administration, responsible for preparing records of court proceedings, certifying truth and accuracy, preparing/processing court documents, providing clerical support, and assisting the public.

DUTIES

Attends and makes audio tape recordings and notes of various court proceedings, including operating recording equipment, taking shorthand notes, and labeling recorded tapes. Periodically types verbatim transcripts from tapes as requested.

Takes custody of case evidence according to statutory requirements, including inventorying items, packaging, labeling, and filing in evidence room. Disposes of obsolete evidence and exhibits annually according to statute, retention schedule, and local court rules.

Provides clerical support to Commissioner/Circuit Court and Superior Court 1, including delivering mail and documents, maintaining hearing notes, typing on computer various orders, decrees, and correspondence from dictation as assigned.

Communicates daily with control room, including providing hearing schedule and sign-in sheet, notifying them of schedule/location changes, such as juveniles or adults to be transported to court, but not on docket. Communicates daily with various parties regarding case information and/or court schedule as needed, such as other departments, Bureau of Motor Vehicles (BMV), attorneys, and the public.

Serves as bailiff, including opening/closing courtroom daily, replenishing supplies, straightening courtroom following each hearing, assisting court participants with proper procedures, ensuring participants are available and ready for hearings, and reporting unusual situations to appropriate personnel.

Performs various clerical duties as assigned or as needed, including retrieving/organizing files for cases scheduled for court, and ensuring all scheduled cases have appropriate entries and forms.

Assists office visitors, providing information, assisting with various forms, and directing appropriate courtroom, individual or department. Responds to telephone inquiries regarding cases as needed.

Makes copies of exhibits and orders for attorneys and public.

Maintains inventory of office supplies, ordering items as needed, and maintains office equipment, including adding paper and toner as needed, checking for proper working order daily, and reporting repair needs.

Periodically serves as Court Reporter in other courts as needed.

Performs related duties as assigned.

I. JOB REQUIREMENTS AND DIFFICULTY OF WORK :

High school diploma or GED. Legal secretary and/or paralegal experience preferred; court reporter certification preferred.

Working knowledge of standard office and court policies and procedures and related terminology, and ability to apply such knowledge to a variety of interrelated tasks.

Ability to take shorthand and type with speed and accuracy, and properly operate a variety of standard office equipment, including court recording equipment, computer, printer, telephone, fax machine, copier, transcriber/Dictaphone, and calculator.

Working knowledge of standard English grammar, spelling and punctuation, and ability to effectively communicate orally and in writing with co-workers, other County departments, attorneys, Hamilton County Division of Family and Children, BMV, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.

Ability to understand and follow oral and written instructions, and appropriately respond to constructive criticism.

Ability to work with others in a team environment, and maintain appropriate, respectful interrelationships with co-workers.

Ability to work on several tasks at the same time, often under time pressure, and complete assignments effectively amidst frequent di