Court Records Specialist & Appellate Support

Snohomish County, WA; Seattle (WA); On-site; USD 48,000 - 60,000; Full time

Job summary

Snohomish County Clerk's Office is seeking a detail-oriented Judicial Process Assistant to examine and file court documents, index exhibits, and manage access to confidential records. You will handle appeals, maintain CMS databases, and support attorneys and the public with court procedures.

The role requires data accuracy, knowledge of court rules, and ability to work with sensitive information in a fast-paced environment, including handling hazardous materials in exhibits when applicable.

Qualifications

• Associate's Degree or higher in criminal justice, paralegal studies, or accredited legal assistant program. One year of legal clerical or records processing experience preferred. Must pass job-related tests.

Responsibilities

• Examines court documents for legally required data and prepares them for filing across multiple case types.
• Prepares and electronically files appeal documents with State courts and processes related billing documents.
• Maintains access to and indexes court exhibits, ensuring chain of custody and proper destruction after retention periods.
• Indexes court and appellate documents into state databases and CMS; ensures confidential or sealed records are not disclosed.
• Transmits court documents and orders to law enforcement and other agencies as required by state law.
• Issues various warrants and subpoenas; prepares certified or exemplified documents and transmits to relevant parties.
• Assists attorneys and the public in court record searches; explains court procedures and supports self-represented litigants.
• Provides information about court rules and processes to victims and other individuals seeking protection orders; supports daily hearing calendars.
• Maintains electronic records and archival processes in compliance with retention schedules and professional standards.

Skills

Typing 45 wpm

Education

Associate's Degree in criminal justice or paralegal studies or completion of an accredited legal assistant program

Job description

Snohomish County Clerk's Office is seeking a detail-oriented Judicial Process Assistant to examine and file court documents, index exhibits, and manage access to confidential records. You will handle appeals, maintain CMS databases, and support attorneys and the public with court procedures.

The role requires data accuracy, knowledge of court rules, and ability to work with sensitive information in a fast-paced environment, including handling hazardous materials in exhibits when applicable.