COURT PROGRAM SPECIALIST II - 22009091

State of Florida; Tallahassee (FL); On-site; USD 43,000 - 53,000; Full time

Job summary

The Thirteenth Judicial Circuit is hiring a Court Program Specialist II in Domestic Relations. The role performs administrative and case management functions for self-represented litigants and supports the Unified Family Court Manager.

Responsibilities include reviewing new cases, scheduling matters, communicating with parties, and maintaining detailed case management reports. Requires a bachelor's degree and three years of related experience, with JD substituting for two years in some cases.

Qualifications

• Three years of professional, administrative, analytical related experience.
• Bachelor's degree in public administration, business administration, justice administration, criminal justice, or a closely related field.
• A Juris Doctorate degree from an accredited law school may substitute for two years of the recommended experience.

Responsibilities

• Support a uniform case management system for self-represented litigants.
• Assist judges in family law divisions with case management and scheduling.
• Respond to inquiries and communicate by phone, email, and in person to move cases toward final hearing.
• Apply Florida Statutes and Florida Rules of Civil Procedure in daily work.
• Maintain a high-volume caseload with standardized case management.
• Prepare notices, court orders, dockets and final judgments.
• Attend hearings and provide court record information to the presiding judge.

Skills

Microsoft Office

Time management

Communication skills

Organizational skills

Multitasking

Attention to detail

Education

Bachelor's degree in public/administration or related field

Tools

Microsoft Office Suite

Job description

Court Program Specialist II - Domestic Relations Case Manager

Job Location Thirteenth Judicial Circuit; Tampa, FL

Salary Range $48,040.08 Annually - plus Competitive Area Differential (CAD) $112.75/mo.

Job Description Perform administrative and case management functions for the domestic relations divisions involving self-represented litigants. Work is performed under the supervision of the Unified Family Court Manager.

Essential Duties

• Work within existing guidelines in support of a uniform case management system for self-represented litigants.
• Assist judges in family law divisions by performing case management functions, such as reviewing all new self-represented litigant cases prior to scheduled hearing, validating the related filings, informing parties of deficiencies, and scheduling matters accordingly.
• Assist self-represented litigants throughout the case management process by responding to inquiries and communicating by telephone, e-mail, and in-person visits to help move cases toward final hearing.
• Apply knowledge of Florida Statutes, including Chapters 39 and 61, the Florida Rules of Civil Procedure, and Florida Supreme Court approved forms.
• Manage a high-volume caseload while maintaining a standardized case management system to monitor case status and progress.
• Prepare miscellaneous notices, court orders, dockets and final judgments.
• Identify cases that ‘crossover’ between differing divisions of the Unified Family Court (UFC), such as Dependency, Delinquency and Domestic Relations (i.e. dissolution of marriage, paternity, child support, name changes, etc.)
• Attend court hearings and provide court record information to the presiding judge.
• Work independently and collaboratively with the division judge, judicial assistant and fellow Court Program Specialists.
• Prepare, maintain, and update case management reports to support accurate recordkeeping and workload monitoring.

Education and Training Guidelines

Minimum Qualifications

• EXPERIENCE: Three years of professional, administrative, analytical related experience.
• EDUCATION: Bachelor's degree in public administration, business administration, justice administration, criminal justice, or a closely related field.
• SUBSTITUTIONS: Additional relevant experience may substitute for the recommended educational level on a year-for-year basis. Additional relevant education may substitute for the recommended experience on a year-for-year basis. A Juris Doctorate degree from an accredited law school may substitute for two years of the recommended experience.
• PREFERENCE: Knowledge of court processes and procedures

Competencies

Knowledge, Skills And Abilities

• Skilled in the use of Microsoft Office products, including Word, Excel and Power Point.
• Ability to work collaboratively within department, other AOC departments and stakeholders.
• Ability to work independently and meet deadlines.
• Ability to organize complex data and information.
• Ability to communicate ideas clearly, concisely and logically, both orally and in writing with a diverse group of people both in-person and remote environments.
• Critical interpersonal skills
• Strong organization, time management, attention to detail, and the ability to multitask
• Strong understanding of Due Process and Court Operations
• Ability to exercise discretion in handling sensitive and confidential information.
• Incumbent must be professional in all regards.

Benefits Package

Paid vacation, sick leave and holidays, comprehensive health insurance and life insurance with accidental death and dismemberment benefits, supplemental dental, vision, life, disability and hospitalization insurance, promotional opportunities, tuition-free college courses, Florida Retirement System (FRS) eligibility, 457 Tax Deferred Retirement Plan.

NOTICE: Please note that future vacancies in this same classification may be filled as a result of this recruitment. Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin or disability. Requests for ADA accommodation to participate in the application/selection process should be directed to [phone].