Court Operations Manager

State of Vermont; Burlington, Northern (VT, KY); Hybrid; USD 75,000 - 91,000; Full time

Benefits offered by this job

Vacation & sick leave

Holidays

Health insurance

Dental coverage after six months

Retirement system

Job summary

State of Vermont seeks a Court Operations Manager to oversee daily supervision of Unit Division staff and coordinate scheduling of court resources across divisions. This exempt, full-time role requires independent judgment within policy guidelines and frequent collaboration with judges and agencies.

The position includes travel, year-round duties, and compensation with full benefits. A high school diploma and two years of clerical or data entry experience are required or substituted by related

Qualifications

• High School graduation or equivalent is required.
• Two years of clerical, secretarial or data entry experience preferred.

Responsibilities

• Supervise Unit staff across one or more Divisions.
• Coordinate monthly, weekly and daily scheduling of court resources (rooms, hours, judge time, attendees).
• Oversee daily cash management, invoices, and time sheets/expenses approvals.
• Maintain accurate court records and timely distribution of documents.
• Recruit, hire, train, and supervise judiciary staff and contractors.
• Ensure effective relationships with attorneys, law enforcement, media and related agencies.

Education

High School diploma or equivalent

Job description

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Location: Burlington, VT, US

Position Type: Exempt

Schedule Type: Full Time

Minimum Salary: $39.93

Maximum Salary: N/A

Description

• The Court Operations Manager (COM) reports directly to the appropriate supervising court clerk. The COM will have responsibility for daily supervision of Unit Division staff within one or multiple Divisions of the Unit. These Unit staff may be assigned to duties within any or all Divisions of the Superior Court Unit, or within state-wide courts, if applicable, as necessary.
• Divisions within the Unit shall be operated within Judicial Branch organizational policies and parameters established by the Court Administrator, including the establishment of strategies and objectives to accomplish the goals identified by the Court Administrator’s Office.
• The COM position involves extensive interaction with the presiding judge, other members of the Judicial Branch, and representatives from various agencies and public and private groups.
• Work is performed with considerable latitude for the exercise of independent judgment and initiative under the guidance of statutory and administrative policies; the rules and procedures relating to Vermont Court operations; personnel policies for the Vermont Judiciary; and the terms of the collective bargaining agreement between the Vermont Judiciary and the Vermont State Employees’ Association, Inc.
• Occasional travel to other locations and overnight meetings may be required. Private means of transportation is necessary, with mileage and expenses reimbursed at the State rates. Although duties normally occur within a regular weekday schedule, weekend and evening activity may be necessary.
• Perform routine administrative tasks such as: oversight of daily cash management; review and approval of invoices; and, review and approval of employee time sheets and expenses.
• Coordinate the scheduling of court resources on a monthly, weekly and daily basis. This requires the complex coordination of many resources, including but not limited to: court rooms; employee work hours and breaks; outside law enforcement availability; judge time; attorney availability; and court equipment.

More Description

• Manage vendor/contractor services, including but not limited to: office supplies; relief from abuse (RFA) contractors; postage orders; and maintenance contractors.
• Serve on special judicial branch teams and committees to accomplish judiciary-wide projects, as appointed by the Vermont Supreme Court and/or Court Administrator’s Office and approved by the court clerk.
• Identify court operations that can benefit from information technology and recommend to the court clerk implementation of technological improvements.
• Monitor and report on operational efficiencies, including but not limited to routine statistical, case flow, financial, and management information. Prepare monthly reports such as the financial packets and budgets.
• Recruit, hire (subject to court clerk approval and CAO approval), train, assess and supervise a work force that includes state judiciary employees and contract and volunteer personnel performing technical, casework, security, and clerical functions.
• Ensure the maintenance of accurate court records and the timely preparation and distribution of all court documents.
• Maintain effective working relationships with attorneys, jurors, law enforcement officials, representatives of the media, and related public and social service agencies.

OTHER DUTIES AND RESPONSIBILITIES:

Perform related duties as assigned or otherwise required.

The above functions describe the general nature and level of work performed by employees of this classification. The listing is not intended to include all of the responsibilities, duties and skills required of this classification. Actual assigned duties may differ due to the varying needs of the Judiciary.

Compensation

The annual equivalent for this position will be $83,075

* 12 days of vacation and sick leave are earned per year.

* 14 holidays are paid per year.

* Group life and medical insurance are available.

* Dental coverage is effective after six months.

* Membership in the Vermont State Employees Retirement System

Education: High School graduation or equivalent.

Experience: Two years of clerical, secretarial or data entry experience. Preference will be given to candidates with prior experience in a legal setting or mastery of office technology.

College training may be substituted for the work experience on a year for year basis.

Equal Opportunity Statement

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit‑based. Retaliatory adverse employment actions by the State are forbidden.