Court Operations Coordinator

State of Florida; Jacksonville (FL); On-site; USD 34,737 - 46,998; Full time

Benefits offered by this job

Health insurance

Retirement benefits

Life insurance

Dental insurance

Disability insurance

Job summary

The State Courts System in Jacksonville, FL is seeking an Administrative Assistant II to provide broad administrative, organizational, and clerical support. The role requires self-motivation, keen attention to detail, and the ability to handle confidential matters with discretion.

Responsibilities include case tracking, deadline monitoring, preparing judicial orders for review, and coordinating hearings as needed.

Qualifications

• High School diploma or GED and two years of college or vocational school education in paralegal, secretarial skills, computer operations or a closely related field and three years of related experience.
• Excellent computer skills, including Microsoft Office (Word, Excel, Outlook); Knowledge of the rules of English grammar, spelling, punctuation; Ability to compose, proofread, and edit correspondence and reports; Communicate clearly and effectively; Maintain confidentiality concerning sensitive information; Work under pressure and meet deadlines; Establish work priorities.

Responsibilities

• The Administrative Assistant II performs a variety of administrative and clerical duties in support of the daily operations of the office.
• Responsibilities include tracking cases, monitoring deadlines to ensure timely progression, ordering and coordinating court transcripts, and preparing and routing judicial orders for review and signature.
• The position also assists with coordinating hearings as needed, manages office supply inventory and ordering, and provides general administrative support to ensure the efficient operation of the office.
• Develop and maintain professional working relationships with State Courts System personnel, judges, judicial assistants, attorneys, and the public.

Skills

Microsoft Office

English grammar

Proofreading

Communication

Confidentiality

Deadline management

Education

High School diploma or GED + 2 years college in paralegal/secretarial skills/computer operations

Job description

The State Courts System in Jacksonville, FL is seeking an Administrative Assistant II to provide broad administrative, organizational, and clerical support. The role requires self-motivation, keen attention to detail, and the ability to handle confidential matters with discretion.

Responsibilities include case tracking, deadline monitoring, preparing judicial orders for review, and coordinating hearings as needed.