Court Operations Associate (Records Clerk)

State of Oregon; Salem (OR); On-site; USD 51,000 - 79,000; Full time

Job summary

The Oregon Judicial Department is seeking a Court Operations Associate (Records Clerk) to join the Records Unit in Oregon City. This full-time, limited-duration role focuses on imaging, filing, and maintaining court records with careful attention to procedure compliance.

Responsibilities include data entry, file retrieval, customer assistance, and explaining policies to staff and the public. The position requires strong accuracy, service orientation, and the ability to manage confidential

Qualifications

• High school diploma or equivalent.
• At least three (3) years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
• Any combination of education and experience equivalent to three years of experience that typically supports the knowledge, skills, and abilities for the position.

Responsibilities

• Image, file, maintain the integrity of and purge legal documents in accordance with written procedure.
• Verify image quality, determine status and placement of the record and perform records research and data entry.
• Retrieve and return files to the court’s off-site records facility for administrative operational units, court staff, attorneys, county agencies and the public.
• Provide information regarding pending and closed cases, policies, or procedures of the Records Unit and the court.
• Explain Oregon Judicial Department (OJD) and local court policy and procedures regarding case types to other employees and customers.
• Assist the public with computer terminals and provide information contained on the internal case management system.
• Assigned tasks may be changed to accommodate workload and organizational needs.

Skills

Customer service

Clerical tasks

Accuracy

Deadlines

Policy explanation

Document review

Confidential data

Software literacy

Education

High school diploma or equivalent

Job description

Position Title

Court Operations Associate (Records Clerk)

Initial Posting Date

10/09/2026

Application Deadline

10/15/2026

Agency

Judicial Department

Salary Range

$4,539 - $7,042

Position Type

Employee

Job Description

Limited Duration: This is a full-time, limited-duration position, currently funded through June 30, 2027. Continuation beyond that date is subject to available funding.

If you are a current OJD regular status employee, acceptance of a limited-duration status position does not change your status to limited duration (although probationary status may still apply). See Judicial Department Personnel Rule 6 for more information or contact your assigned HR Manager.

Interviews: Generally, interviews will be scheduled within two weeks after the application deadline. Scheduling interviews may take longer, depending on the number of applications.

Who We Are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Benefits To You

• We pay 95% to 99% of medical insurance premiums for full‑time employees, including mental health coverage.
• The hourly equivalent for this position is $26.19 - $40.63, and the annual salary for this position is $54,464 - $84,501.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part‑time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (including ASL) if you can pass a skills test and are assigned to use those skills on the job!
• In this job profile, we offer candidates new to OJD up to the fourth step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase.

Location Highlights

Oregon City, Oregon rests on the Willamette River southeast of Portland. It is part of the Portland Metropolitan Area (along with Beaverton, Gresham, Hillsboro, and Vancouver, WA). Oregon City was the first capital of Oregon prior to the creation of the Oregon Territory in 1848. Before settling on Salem in 1864, the capital was moved several times to several different cities. It is also the end point of the Oregon Trail. Oregon City has the only “vertical street” in the nation, Elevator Street. Activities include museums, historic buildings, and over 22 city parks, including Clackamette Park at the confluence of the Willamette and Clackamas rivers. Oregon City is also home to Willamette Falls, the largest waterfall by volume in the Pacific Northwest.

Position Highlights

The Clackamas County Circuit Court is hiring a Records Clerk (Court Operations Associate).

Responsibilities

• You will image, file, maintain the integrity of and purge legal documents in accordance with written procedure.
• You will verify image quality, determine the status and placement of the record and perform records research and data entry.
• You will retrieve and return files to the court’s off‑site records facility for administrative operational units, court staff, attorneys, county agencies and the public.
• As part of the position, you will provide information regarding pending and closed cases, policies, or procedures of the Records Unit and the court.
• You will also explain Oregon Judicial Department (OJD) and local court policy and procedures regarding case types to other employees and customers.
• Assisting the public with computer terminals and providing information contained on the internal case management system will also be part of your duties.
• Assigned tasks may be changed to accommodate workload and organizational needs.

Cover Letter (REQUIRED)

Cover Letter is required.

Work History/Resume (REQUIRED)

Resume is required.

Document Format

• Preferred format: PDF (.pdf, .tiff) or Microsoft Word (.docx)
• Acceptable format: Image (.jpg, .jpeg, .png) or Notepad (.txt)
• We are unable to accept: Apple (.pages), Google Docs (.gdoc), ZIP (.zip), and Microsoft Word ’97-2003 (.doc)

Important Notes

Failure to follow these instructions may result in rejection of your application.

All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

Application Deadline

The application deadline is 11:59 p.m. on the date listed above.

Minimum Qualifications

The qualified candidate must have a high school diploma or equivalent

AND

At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents

OR

Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.

Special Qualifications

None.

Requested Skills And Attributes

• Experience providing customer service to a variety of individuals in challenging circumstances.
• Experience performing a variety of clerical or administrative tasks in a business or professional environment.
• Experience maintaining accuracy and meeting deadlines despite frequent interruption or distracting surroundings.
• Experience explaining processes, procedures, or policies to a wide audience.
• Experience reviewing documents for completeness and accuracy.
• Experience identifying and safeguarding confidential information and materials.
• Experience using a variety of software programs to access and input information and complete various tasks.

Working Conditions

• This is a full‑time, limited‑duration position, and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is FLSA Non‑Exempt and is eligible for overtime compensation for hours worked in excess of 40 per work week.
• Occasional after‑hours or overtime work may be required.
• Frequent phone and in‑person contact with people from diverse backgrounds.
• Frequent phone and in‑person contact with people who may be facing challenging life circumstances or highly stressful situations.
• Regular use of the following equipment: telephone, OJD‑assigned computer with multiple monitors, copy machine, and scanner.
• Long periods of sitting or standing while working at a computer.
• Ability to lift 40 pounds.

Additional Information

Criminal Background Check

You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case‑by‑case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility

OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security’s I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Age-Based Discrimination

OJD does not request or require your age, date of birth, or attendance or graduation dates from an educational institution during the application process.

Veterans’ or Oregon National Guard Preference

Eligible veterans and current or former servicemembers with the Oregon National Guard who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans and current or former servicemembers with the Oregon National Guard must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking for documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans, Disabled Veterans & State Servicemembers web page for additional details, information, and resources.

Conduct Expectations

Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity

As an employer, OJD complies with Oregon’s pay equity law. In this job profile, we offer candidates new to OJD up to the fourth step of the salary range, depending on experience. For more information on pay equity, click here.

Employee Benefits

Click here to access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.

Questions and Support

• If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
• Workday related information and resources are available here.
• For questions about a specific OJD job posting, call 503-986-5930 or email [e-mail].

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.