Court Operations Associate, Anoka County, Accounting Division

Minnesota-Judicial-Branch; Anoka (MN); On-site; USD 31,000 - 39,000; Full time

Job summary

Minnesota Judicial Branch in Anoka, MN, seeks a Court Operations Associate to process all case types and deliver excellent service to court customers, judges, and staff. Role involves independent and team work, using judgment and resources to handle diverse administrative tasks.

You will perform financial activities, answer questions from the public, and schedule hearings while maintaining accuracy and confidentiality in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• One year of relevant job experience or greater.
• Proficient in Microsoft Office Suite.
• Basic knowledge of court procedures, policies, and records management.
• Six months to two years' experience in collections, accounting, or managing financial transactions.

Responsibilities

• Perform the full range of court operations work that may involve responsibility for a specific area of court case processing.
• Perform a variety of advanced clerical functions and multiple case types.
• Manage financial activities: calculating costs, deposits, disbursements, and reports; balance tills; monitor payment centers.
• Receive, record, and receipts payments for fines, fees, restitution, bail, and other payments.
• Assist attorneys, parties, judges, and the public by answering questions in person, by phone, or electronically.
• Review, enter, and update case information using electronic case processing systems; schedule hearings and send notices.

Skills

Customer service

Attention to detail

Communication skills

Education

Certificate or degree in a related field

Tools

Microsoft Office

Job description

The Tenth Judicial District, whichincludes eight counties in the Northern Suburbs of the Twin Cities Metro Area, is seeking qualified applicants for a full-time Court Operations Associate to join the Anoka County Court Administration team in Anoka, MN.

This exciting position involves delivering exceptional service to court customers, judges, and other court-related employees by processing all case types. We are seeking individuals with a keen eye for detail, excellent communication skills, and the ability to thrive in a high-performance environment. As a Court Operations Associate, you will have the opportunity to work independently and in teams, using your judgment and available resources to handle a variety of administrative tasks. Join us in this impactful role and be part of a dynamic team dedicated to delivering outstanding service in the legal system.

WHAT YOU WILL DO

The following are examples of major job duties expected of this position:

• Perform the full range of court operations work that may involve responsibility for a specific area of court case processing
• Perform a variety of advanced clerical functions and multiple case types
• Performs financial activities for district courthouse(s); including calculating costs and amounts due; making disposition entries and adjustments in case management systems; preparing and making bank deposits; making necessary disbursements to parties; preparing and reconciling required statements and reports; balancing tills; processing overpayments; and monitoring Court Payment Center holding queues
• Receives, records, and receipts payments for court fines, fees, restitution, bail, trusts, rent escrow deposits, revenue recapture, guardian ad litem, and other payments
• Reviews and process orders/requests for refunds and other payouts including issuing checks. Monitors and reviews restitution payments and disburses payouts to victims. Reviews and processes restitution documents and sends notices to parties/attorneys
• Provide assistance to attorneys, parties, judges, and the public by responding to a variety of questions in-person, over the phone, by mail, and/or electronically
• Review, enter, record, and update case information using an electronic case processing systemand related applications and equipment
• Schedule court hearings and sends notices to parties/attorneys
• Receives, reviews, processes, and/or pays amounts due for witness fees, transcripts, and court appointed attorneys
• May perform the duties of an Electronic Recording Equipment Operator (EREO) including setting up and testing recording equipment and recording and monitoring court proceedings
• Attends and participates in division/team meetings and trainings; maintains knowledge of court policies, process, and procedures

MINIMUM QUALIFICATIONS

The Minnesota Judicial Branch recognizes the diverse set of skills, strengths, and attributes that an individual may bring into a role. If you have any combination of the experience, training, and education required for this position, apply today!

• High school diploma or equivalent
• One (1) year of relevant job experience or greater, which may include but is not limited to customer service, administrative work, office, and clerical work

NICE TO HAVE

• Proficient in Microsoft office Suite, with the ability to learn other job-related software
• Certificate or degree in a related field
• Basic knowledge of court procedures, policies, and records management
• Six months to two years' experience in collections, accounting, or managing financial transactions.

WHAT YOU WILL BRING

• Knowledge of standard accounting principles, concepts, and procedures
• Ability to learn rules of court, state statutes, case processing, policies, and procedures of the area of court assigned
• Skill in navigating difficult situations and resolving conflict in a respectful and courteous manner
• Knowledge of basic math
• Ability to communicate effectively, both orally and in writing
• Ability to provide exceptional customer service while working under pressure in a high volume, fast-paced environment
• Skill in the operation of a personal computer, including electronic case management system and related applications and equipment
• Ability to establish and maintain effective working relationships with others within and outside of the Judicial Branch
• Ability to effectively support court users who have limited experience with the judicial system
• Ability to handle sensitive and confidential matters and files appropriately and in compliance with all applicable court rules, policies, and statutes
• Well organized, detail oriented, and analytical

SUPPLEMENTAL INFORMATION

• This AFSCME-represented position is located in the Anoka County Courthouse at 2100 3rd Ave. Anoka, MN 55303
• Work is performed primarily in an office-setting, a public counter and/or in a courtroom.
• The expected hiring range for external hires for this position is $22.50 to $28.45/hr, based on qualifications, with a full future earning potential of $59,403-$73,99 annually.
• This position is non-exempt under the Fair Labor Standards Act.
• Core business hours are Monday - Friday, 8:00am-4:30pm. Initial days off: Saturday, Sunday, and Court Designated Holidays.