Court Operations Associate

Oregon State Government Jobs; Eugene (OR); On-site; USD 53,000 - 83,000; Full time

Job summary

An established industry player is seeking a dedicated Court Operations Associate to join their team. In this vital role, you will provide essential clerical support to the court system, ensuring smooth operations and assisting the public with their inquiries. Your contributions will directly impact the community, helping individuals navigate the complexities of the judicial process. This position offers a supportive work environment with generous benefits, including comprehensive medical coverage and paid time off. If you are passionate about public service and making a difference, this opportunity is perfect for you.

Benefits

95% to 99% Medical Insurance Premiums

10 Paid Holidays

Flexible Spending Plans

Bilingual Skills Allowance

Potential for Annual Increase

Qualifications

• 3+ years of experience in a moderately complex office setting.
• Experience providing customer service in challenging circumstances.

Responsibilities

• Provide clerical support for the court by processing and managing all case types.
• Answer questions from court staff and the public regarding procedures and case statuses.

Skills

Clerical Support

Customer Service

Data Entry

Document Processing

Time Management

Education

High School Diploma or Equivalent

Tools

Microsoft Office Suite

Case Management System

Job description

Initial Posting Date:

04/23/2025

Application Deadline:

05/06/2025

Agency:

Judicial Department

Salary Range:

$4,428 - $6,870

Position Type:

Employee

Position Title:

Court Operations Associate

Job Description:

Who we are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps.The work you will do in this role affects members of our community who come to the court to have their cases resolved.We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Benefits to you

• We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.

• The hourly equivalent for this position is $25.55 - $39.64. [OR The annual salary for this position is $53,136 - $82,440.]

• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.

• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!

• In this job profile, we offer candidates new to OJD up to the second step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase.

Position Highlights

The Lane County Circuit Court in Eugene, Oregon, is hiring a Court Operations Associate.

In this role…

You will provide clerical support for the court by processing and managing all case types, performing data entry, and determining the appropriate next steps in multistep processes. You will receipt court fees, schedule hearings and trials, prepare and distribute court dockets, accept electronic filings, ensure the proper issuing of court notices, review reports related to case statuses, scan documents into the case management system and verify image quality, and respond to records requests by providing copies and assessing fees. You will also take necessary steps on complex transactions involving warrants, attorney appointments, show-cause scheduling, license suspensions or recalls, recordation of judgments, and payment plans.

Additionally, you will provide customer service in person, over the phone, and in writing by answering questions from court staff, attorneys, litigants, other agencies, and the public about topics such as local procedures, case statuses, court calendars, document entry, case processing, scheduling court proceedings, and jury duty. You will process juror summonses, deferrals, excusals, and payroll, as well as check in jurors for jury duty and provide juror orientation. Part of your time will be spent interviewing defendants to determine their eligibility for court-appointed counsel and making recommendations to judges.

Assigned tasks may be changed to accommodate workload and organizational needs.

Instructions for REQUIRED Cover Letter and Work History/Resume

Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.

Cover Letter (REQUIRED)

• Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. Your cover letter and filename should include your name.

• In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.

• Address the cover letter “To the Hiring Manager.”

• Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.

• Prepare your cover letter before starting your Workday application.

Work History/Resume (REQUIRED)

• Attach your updated resume in the Resume / CV / Cover Letter section of the application. Your resume and filename should include your name.
  
  OR

• Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

Minimum Qualifications

(These must be evident in your resume or work history.)

The qualified applicants must have a high school diploma or equivalent.

AND

Have at least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.

OR

Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.

Special Qualifications

(These must be verifiable.)

None.

Requested Skills and Attributes

(These must be addressed in your cover letter.)

• Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.

• Experience using a variety of software programs to access and input information and complete various tasks.

• Experience providing customer service to a variety of individuals in challenging circumstances.

• Skill explaining processes, procedures, or policies.

• Experience identifying and safeguarding confidential information and materials.

• Skill in writing and reviewing documents for accuracy and completeness.

Working Conditions

• These are full-time positions, and the work schedule is typically 8:00 a.m. to 5:00 p.m., Monday through Friday. These positions are eligible for overtime compensation for hours worked in excess of 40 per work week.

• Occasional after-hours or overtime work may be required.

• Frequent phone and in-person contact with people from diverse backgrounds.

• Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma.

• Long periods of sitting or standing to process a high volume of work.

• The following equipment may be used: telephone, calculator, OJD-assigned computer with multiple monitors, printer, copy machine, fax machine, and scanner.

ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Veterans' Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility.The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit theOregon job opportunities Veteransweb page for additional details, information, and resources.

Conduct Expectations
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity
As an employer, OJD complies with Oregon’s pay equity law. In this job profile, we offer candidates new to OJD up to the second step of the salary range, depending on experience. For more information on pay equity, click here.

Employee Benefits
Click here to access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.

Questions and Support

• If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.

• Workday related information and resources are available here.

• For questions about a specific OJD job posting, call 503-986-5930 OR email [e-mail]

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills.The more inclusive we are, the better our work will be.