Court Executive Officer 3 (U) #00000751-24100 TEST

New Mexico Administrative Office of the Courts (NM); Aztec (NM); In loco; USD 90.000 - 130.000; Tempo pieno

Descrizione del lavoro

New Mexico Administrative Office of the Courts (NM) seeks a Court Executive Officer 3 to oversee court administration and operations in Aztec, NM. The role reports to the Chief Judge, directing administrative services, finance, facilities, HR, and information systems to optimize court efficiency and public service.

The position involves strategic financial planning, contract management, and coordination with state agencies to advance court priorities.

Competenze

• Master’s degree or Bachelor’s with substitution required for the role; field of study aligned to administration, public affairs or judiciary.
• Bachelor’s degree with one year of relevant budget/finance/HR/contracts administration experience may substitute for advanced degree.

Mansioni

• Oversee general operational and administrative direction and supervision of court employees.
• Administer court’s administration including finance, facilities, security, human resources, and information systems; manage non‑judicial operations and resources.
• Develop budget priorities and long/short‑term strategic financial goals; assist with audits, grants, fixed assets, and facilities administration.
• Review and approve financial reports, ensure purchases comply with NM Procurement Code; may serve as CFO and/or CPO.
• Manage contracts, jury operations, and court facilities planning; coordinate with Sheriff’s Department, Supreme Court, and AOC on security.
• Develop information technology solutions for the court, hire and manage professional staff, and prepare performance reports.

Formazione

Master’s degree in Business or Public Administration, Judicial Administration, Criminology, Management, or related field

Bachelor’s degree in Business or Public Administration, Judicial Administration, Criminology, Management, or related field + 1 year relevant experience

Descrizione del lavoro

Court Executive Officer 3 (#00000751-24100)

The Eleventh Judicial District Court is recruiting for a full-time, at‑will position in Aztec, New Mexico.

GENERAL STATEMENT OF DUTIES

Acting under the direction of the Chief Judge, the Court Executive Officer 3 is responsible for overseeing the management and administration of the court, including administrative services and the non‑judicial operations of the court, and allocating resources in a manner that maximizes the efficiency and effectiveness in court operations and enhances service to the public.

• The Court Executive Officer 3 is responsible for the general operational and administrative direction and supervision of court employees.
• Administers or oversees the court’s administration including finance, facilities, security, human resources, and information systems, and the non‑judicial operations of the court, including pre‑trial services, case management, and specialty courts.
• Makes recommendations to the Chief Judge regarding the court’s budget priorities and develops long and short‑term strategic financial goals.
• Assists in the oversight, review, and/or preparation of the financial audit process, grant administration, fixed assets, and facility administration.
• Reviews and approves court financial reports, reconciliations, financial statements, or expenditures, and ensures purchases comply with the NM Procurement Code.
• May serve as Chief Financial Officer (CFO) and/or Chief Procurement Officer (CPO) for the court. Ensures CFO and CPO serve the court in accordance with the appropriate statutes, rules, and procedures.
• Manages and oversees the negotiation and management of contracts on behalf of the courts and in accordance with established contracting procedures and applicable laws.
• Manages the court’s jury operations including the efficient use of state and citizens’ time and resources.
• Plans current and future court facility and space needs; works with county managers, architects, contractors, subcontractors, and vendors in the modification, maintenance, or upgrade of existing facilities.
• In conjunction with the County Sheriff’s Department, the Supreme Court, and the AOC, oversees security for the court to provide a safe environment for the court employees and members of the public.
• Collaborates with outside security agencies to ensure the safety and well‑being of all judges, staff, and the public.
• Enforces court security measures for information technology, public information, and records including timely responses to IPRA requests and media inquiries.
• Manages uniform record‑keeping systems, and collects data on pending and completed judicial business and internal operations as required by the court and Supreme Court.
• Manages facilities in a manner that provides for a safe, secure, and ergonomic work environment.
• Oversees and conducts research, development, coordination, and tracking of legislative initiatives and bills; researches and drafts proposed legislation; provides testimony and develops strategies for passage of legislation; performs bill analyses for effect and impact on the court; analyzes court/program needs and addresses requests from the legislature and other interested parties.
• Serves as a liaison to state, county, municipal or private organizations; consults and collaborates with managers, employees, state agencies, state legislators, the public, press, attorneys, and private vendors.
• Prepares comprehensive status and statistical reports, rules, and procedures, and addresses citizen complaints.
• Serves on internal judicial and external community steering committees to develop and manage efficient court processes and policies, and makes recommendations relevant to the court’s jurisdiction and initiatives.
• Advises the court’s judges on performance measures and case management best practices, and assists in equitably assigning caseloads to the court’s judges.
• Develops and implements information technology solutions for the court, including fixed assets.
• Hires, manages, organizes, and coordinates the work of professional staff. Assists subordinates in establishing and meeting goals, delineates available resources, coaches and motivates staff concerning the development of projects, deadlines, and priorities. Develops and establishes procedures for the successful operation of the court’s administrative systems.
• Prepares and reviews statistical reports on court performance measures. Reports on performance measures to the Chief Justice or Chief Judge. Identifies performance hindrances and opportunities for increased performance. Implements new procedures and policies where appropriate.
• Other duties as assigned.

Education

Master’s degree from an accredited college or university in Business or Public Administration, Judicial Administration, Criminology, Management, or a directly related field.

Education Substitution

Bachelor’s degree from an accredited college or university in Business or Public Administration, Judicial Administration, Criminology, Management, or a directly related field and one (1) year of experience that includes budget, finance, human resources, contracts administration, or a directly related field; plus the experience outlined below.

Experience

Eight (8) years of experience in court management or a criminal justice system overseeing a large public agency or department including multiples disciplines such as budget, finance, procurement, human resources, contracts administration, or a directly related field, and five (5) years of experience supervising and managing a diverse staff.

Supervisory Substitution

Leadworker duties may be considered on a prorated basis for supervisory experience at a rate of one (1) year of performing leadworker duties equals six (6) months of supervisory experience. Assigned leadworker duties include but are not limited to: Train, mentor, and develop employees; direct, plan, schedule, assign, and review the work of others; develop or assist in the development of employee performance plans and appraisals; and address concerns and troubleshoot problems. An additional five (5) years of directly related experience may substitute for the supervisory experience provided the incumbent attends the NMJB Supervisory Mentorship Program Training at their earliest opportunity.

Experience Substitution

None.

Job Functions

The following functions are representative, but not all‑inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver’s license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co‑workers, clients, the public, judges, and justices.

Note

* This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed

Equal Opportunity

The state of New Mexico is an equal opportunity employer. All decisions regarding recruitment, selection, promotion, and other terms and conditions of employment shall be made without regard to race, color, religion, sex, age, over forty (40), national origin, ancestry, physical or mental disability, serious medical condition, pregnancy, childbirth, conditions related to pregnancy or child birth, sexual orientation, gender identity, socioeconomic status, citizenship, ethnic origin, marital status, military leave, veteran status, genetic information, spousal affiliation, political offiliation, cultural or religious headdress and any other status protected by law, except where bona fide occupational qualification which justified a differentiation, and shall be in compliance with equal employment laws, the American with Disabilities Act, Family Medical Leave Act, and all other applicable federal and state laws.

Accommodations

The state provides reasonable accommodations to the known disabilities of individuals in compliance with the Americans with Disabilities Act. For accommodation information or if you need special accommodations to complete the application process, please contact the Administrative Office of the Courts Human Resources Division at 505-470-7205.