Judicial Specialist 2 #00054777-23900 TEST

New Mexico Administrative Office of the Courts (NM); Clovis (NM); On-site; USD 42,000 - 64,000; Full time

Job summary

The Ninth Judicial District Court in Clovis, NM is seeking a full-time Judicial Specialist 2 to support court operations, open and docket cases, process documents, and assist litigants with public information in a fast-paced environment.

The role requires accurate data entry into the case management system, handling filing fees, generating notices, coordinating juries, and ensuring court records are complete and compliant while delivering courteous service to the public and legal professionals.

Qualifications

• High school diploma or GED required.
• Minimum of two years' experience in court case processing or related field.
• Typing certification may be required; 35 WPM minimum if applicable.

Responsibilities

• Open, docket, and close cases using the case management system.
• Provide customer service to litigants and the public in a fast-paced court environment.
• Process, maintain, and distribute documents and case materials.
• Gather and record filing fees, reconcile monies, and prepare deposits.
• Coordinate jury management and prepare related materials.
• Ensure court records are accurate and compliant.

Skills

Customer service

Data entry

Court terminology

Case management

Education

High school diploma or GED

Tools

Case management system

Job description

The Ninth Judicial District Court is recruiting for a full-time perm. Judicial Specialist 2 ##00023900-00054777 in Clovis, New Mexico.

GENERAL STATEMENT OF DUTIES

Acting under general supervision prepare and process court documents, perform judicial procedures and work with the court case management system. Judicial Specialist 2 primary job responsibilities include, but are not limited to: Providing excellent customer service to a high volume of litigants and court patrons in a fast-paced court environment. Providing public case information to parties, attorneys, law enforcement agencies, and other outside agencies. Using the case management system to open, docket, and close court cases. Process and maintain court documents, files, and other court case materials. Attend hearings and execute hearing related documents. May require travel to other court locations

Finalist(s) may be subject to criminal background checks.

• The Judicial Specialist 2 is responsible for using the case management system to open, docket, and close cases based on judgement details.
• Provides customer service information with a high volume of pro se litigants by providing general procedural information without giving legal advice.
• Uses the case management system to (1) open cases – determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases – determine and enter closing events, disposition type, and judgement details.
• Assesses, receipts, records, and reconciles monies, and prepares bank deposits; follows cash handling procedures.
• Processes, maintains, and distributes documents, files, and case materials.
• Uses electronic filing to review incoming filings for format, signatures, event code, and filing fees.
• Processes and expedites orders of protection.
• Accurately disburses bond payments, and prepares and maintains bond reports.
• Reconciles billing and invoices from contracted vendors provided for Specialty Court Programs.
• Prepares, proofreads, edits and mails out documents such as notices and final orders.
• Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
• Maintains cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.
• Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
• Orders, reviews, sorts, and organizes jury summons.
• Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials.
• Organizes case files for microfilming, archiving, and destruction.
• Prepares exhibits and hard copy case files.
• Researches automated, hard copy, and microfiche files for case status data.
• Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts.
• Ensures the office, courtrooms, and equipment are operational.
• Ensures judicial calendars and schedules are maintained.
• Serves as a court monitor.
• Under general supervision will perform clerical and technical duties involved in case processing, file maintenance, jury management and the conduct of the clerical business of the court.
• Manages jury trial calendar request for judges to schedule upcoming jury trials.
• Advising internal staff of the jury procedures/ when jurors are reporting/ updates on specific trials
• May serve as a courtroom clerk, produce Instant J&S, and obtain signatures from the parties/counsel of record, assigned judge, file, and distribute.
• Provide support to other magistrate or district courts within the judicial district.
• The daily routine includes working with prospective jurors. Instructing them on how to complete their information online and/or providing appropriate forms when necessary.
• Other duties include answering phone calls, addressing incoming and outgoing correspondence, maintaining office supplies, etc.
• Coordinates program participation with Specialty Programs within the Court.
• Accepts, maintains, and files court exhibits, which may include hazardous and or dangerous items.
• Gathers, delivers, and files recordings, receipts for log and exhibits to provide accurate record keeping procedures.
• Troubleshoots recording equipment, runs updates, and maintains technical logs.
• Responsible for retention of case material and marks for identification logs, files, and safeguards evidence as a public, sequestered or sealed exhibit.
• Acts as a liaison between court personnel, litigants, or attorney to advance court proceedings.
• Other duties as assigned.

MINIMUM QUALIFICATIONS

Education: A high school diploma or GED.

Education Substitution: None.

Experience: Two (2) years of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience.

Experience Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.

Typing Certification: A typing certification from the New Mexico Department of Workforce Solutions (www.dws.state.nm.us) or similar may be required. If certification is required, a typing proficiency score of at least 35 net words per minute is mandatory. The New Mexico Workforce Connection Certification must have been issued within five (5) years of application.

Certification: May be requested to complete the NM Court Monitor Certification Examination.

COMPETENCIES

The successful applicant should demonstrate knowledge of legal terminology and phrases; basic knowledge of jury service; filing methods; case processing; knowledge of Specialty Court Programs; research methodology; project management techniques; court fee accounting practices; court monitoring procedures; Court Clerk’s Procedures Manual and Code of Ethics; court’s and States Language Access Policies, access to the Certified Language International Interpreting Line; and general organizational structure of the judiciary.

The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

* This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed