Court Documents Clerk III - Wailuku, Maui

Hawai`i State Judiciary Careers; Wailuku (HI); On-site; USD 55,000 - 75,000; Full time

Job summary

Hawai‘i State Judiciary Careers invites applications for the Court Documents Clerk III in Wailuku, Maui. You will receive and review court papers, ensure compliance with statutes and rules, docket cases, and assist attorneys with filing procedures and forms.

The position requires high school graduation and several years of experience in legal document handling or clerical work; substitutions allowed for education and experience as detailed in the posting; the assignment includes coordinating

Qualifications

• Education: Graduation from high school or equivalent; substitutions allowed for education with years of experience or completed clerical/business curriculum.
• Specialized Experience: 3 years in preparation/processing of legal papers for court proceedings; at least 2 years at Judicial Clerk I level or higher.
• General Experience: 2 years of progressively responsible general clerical work demonstrating reading, comprehension and application of written directions.
• Substitutions Allowed: Education substitutions for general or specialized experience as described in the posting.

Responsibilities

• Receives and reviews papers and documents for entry as court records, with examination for compliance with statutes, rules and regulations.
• Dockets cases and documents according to appropriate case categories; renders information and assistance to practicing attorneys on filing procedures.
• Sets hearing dates for cases through publication or discussion with judges; may supervise lower level court documents receiving clerks.

Education

High school diploma or equivalent

Job description

Position Specific Description

Recruitment Number 26-426NM, Court Documents Clerk III, SR-19, Wailuku, Maui.

Summary Of Duties

Receives and reviews papers and documents for entry as court records which require substantive examination for the full range and variety of case categories and greater number of parties involved in the actions; checks papers and documents for compliance with pertinent statutes and rules and regulations governing the filing of legal documents; dockets cases and documents according to appropriate case categories; renders information and assistance to practicing attorneys in matters pertaining to filing procedures and use of forms; sets hearing dates for cases through publication and/or following discussion with judges exercising jurisdiction; or supervises and participates in the work of lower level court documents receiving clerks; and performs other duties as required.

Minimum Qualification Requirements

Education Requirement: Graduation from high school or equivalent. Excess experience of the type described below or work experience requiring the ability to read and comprehend and apply written directions or a high degree of verbal skills may be substituted for education on a year-for-year basis.

Specialized Experience: Three (3) years of responsible work experience in the preparation and/or processing of legal papers and documents used in court proceedings (for all levels, at least (2) years of the Specialized Experience must have been comparable to the Judicial Clerk I level or higher).

The experience must have given the applicant the knowledge of the nature and purpose of legal papers and documents being handled, and determining whether all the required information is present in acceptable form.

General Experience: Two (2) years of progressively responsible general clerical work experience, which demonstrated the ability to read, and comprehend and apply written directions.

Substitutions Allowed

Substitution of Education for General Experience:

• Successful completion of a one-year clerical or business curriculum leading to a diploma, certificate or other comparable degree from a business or technical school, community college or other comparable institution above the high school level may be substituted for one (1) year of the General Experience.
• Successful completion of a two-year clerical or business curriculum leading to a diploma, certificate or other comparable degree from a business or technical school, community college or other comparable institution above the high school level may be substituted for two (2) years of the General Experience.
• Study at an accredited college or university may be substituted on the basis of one academic year of study for one year of General Experience up to a maximum of two (2) years.

Substitution Of Education For Specialized Experience

• Completion of a legal stenographer or legal secretary curriculum from a business or technical school, community college or other comparable institution above the high school level may be substituted for one (1) year of the Specialized Experience.
• Study at an accredited university or college in para-legal, legal studies, or law program may be substituted for Specialized Experience on a year-for-year basis, up to a maximum of two (2) years.
• Graduation from an accredited school of law with a Juris Doctor degree may be substituted for three (3) years of Specialized Experience. Applicants possessing this educational qualification are deemed to have met all of the requirements for the Court Documents Clerk III level.