Court Documents Clerk I - Honolulu, Oahu

Hawai`i State Judiciary Careers; Honolulu (HI); On-site; USD 42,000 - 54,000; Full time

Job summary

The Hawai'i State Judiciary Careers is seeking a Court Documents Clerk I in Honolulu, Oahu. The role involves receiving and reviewing papers for court records, docketing documents, and assisting attorneys with filing procedures and form usage.

Minimum qualifications include a high school diploma, two years general clerical experience, and two years specialized experience with legal documents. Substitutions and a Juris Doctor degree may adjust requirements.

Qualifications

• Two years of general clerical experience with ability to read and follow written directions.
• Two years of specialized experience with preparation and processing of legal papers for court proceedings.
• Substitution rules allow certain education to replace experience as described.

Responsibilities

• Receives and reviews papers for entry as court records requiring basic examination.
• Dockets cases and documents into appropriate categories and assists attorneys with filing forms.
• Sets hearing dates by statutory publication and supports filing procedures in court.

Skills

Reading comprehension

Verbal skills

General clerical capacity

Education

High school diploma

Legal secretary curriculum

Paralegal studies

Juris Doctor degree

Job description

Position Specific Description

Recruitment Number 26-183JC, Court Documents Clerk I, SR-15, Honolulu, Oahu.

Summary Of Duties

Receives and reviews papers and documents for entry as court records which require substantive examination of a limited degree; checks papers and documents for compliance with pertinent statutes and rules and regulations governing the filing of legal documents; dockets cases and documents according to appropriate case categories; renders information and assistance to practicing attorneys in matters pertaining to filing procedures and use of forms; sets hearing dates by statutory publication; and performs other duties as required.

Minimum Qualification Requirements

Education Requirement: Graduation from high school or equivalent. Excess experience of the type described below or work experience requiring the ability to read and comprehend and apply written directions or a high degree of verbal skills may be substituted for education on a year-for-year basis.

General Experience: Two (2) years of progressively responsible general clerical work experience, which demonstrated the ability to read, and comprehend and apply written directions.

Specialized Experience: Two (2) years of responsible work experience in the preparation and/or processing of legal papers and documents used in court proceedings (at least (2) years of the Specialized Experience must have been comparable to the Judicial Clerk I level or higher).

The experience must have given the applicant the knowledge of the nature and purpose of legal papers and documents being handled, and determining whether all the required information is present in acceptable form.

Substitutions Allowed

• Successful completion of a one-year clerical or business curriculum leading to a diploma, certificate or other comparable degree from a business or technical school, community college or other comparable institution above the high school level may be substituted for one (1) year of the General Experience.
• Successful completion of a two-year clerical or business curriculum leading to a diploma, certificate or other comparable degree from a business or technical school, community college or other comparable institution above the high school level may be substituted for two (2) years of the General Experience.
• Study at an accredited college or university may be substituted on the basis of one academic year of study for one year of General Experience up to a maximum of two (2) years.

Substitution Of Education For Specialized Experience

• Completion of a legal stenographer or legal secretary curriculum from a business or technical school, community college or other comparable institution above the high school level may be substituted for one (1) year of the Specialized Experience.
• Study at an accredited university or college in para-legal, legal studies, or law program may be substituted for Specialized Experience on a year-for-year basis, up to a maximum of two (2) years.
• Graduation from an accredited school of law with a Juris Doctor degree may be substituted for three (3) years of Specialized Experience. Applicants possessing this educational qualification are deemed to have met all of the requirements.

Qualification for Firearms (Lautenberg)

For some positions, applicants must be qualified to possess firearms or ammunition in accordance with state and federal laws, e.g., no misdemeanor or felony domestic violence conviction.

Supplemental Information

Education: If you are using education as a substitution for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.