Court Docket & Records Specialist

Ellenco Estágios e Treinamentos; Cleburne (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

Johnson County is seeking a detail-oriented Clerical Specialist to support the County Courts system. You will process filings, manage case documents, and handle payments for court fees while assisting the public and answering inquiries.

Responsibilities include reviewing e-filed documents, attending hearings, maintaining court records, and coordinating with officials. A high school diploma and 1–3 years related experience are required; strong data entry, attention to detail, and independence are

Qualifications

• Read, analyze, and interpret standards, policies, procedures.
• Develop and write reports, policies, and correspondence.
• Effectively present information and respond to questions from local citizens, visitors and personnel.
• Operate standard office equipment, such as computer keyboards and monitors, copiers, scanners, and telephone.

Responsibilities

• Reviews and processes filings from the e-filing system into the case management program and processes payment of fees for probate, civil, and family law cases.
• Files and processes juvenile, criminal misdemeanor and traffic appeal cases.
• Prepares for and attends court hearings and jury trials and dockets court proceedings.
• Coordinates with various court officials, law enforcement officials, attorneys, and a variety of agencies regarding case information and status in Court At Law docket related cases.
• Maintains and manages defendant’s payment plans and issues notices and warrants as required.
• Receives and responds to inquiries via telephone, fax and in person.
• Utilizes computerized data entry equipment and various word processing, spreadsheet and/or file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary.
• Ensures and verifies that all exhibits admitted in court are docketed, releases exhibits as needed for court trial or per written request by case party. Clerk retains exhibits for the required retention period in Exhibit Room.
• Upon expiration of retention period, prepares necessary process for return or destruction of exhibits.
• Initiates and processes requisitions for office equipment and supplies.
• Scans and images documents as required and proofs data entry of documents.
• Manages and maintains the office of Commissioner’s Court Records. Attends all Commissioners Court meetings. Records and documents each meeting. Interprets the intent of motions and orders to compose formal Court Minutes. Transcribe all proceedings for permanent historical record, as well as edit, proof, and format into Minute format.
• Performs other related duties of a similar nature and level as assigned.

Skills

Analytical thinking

Attention to detail

Communication skills

Customer service

Independent work

Education

High School diploma or equivalent

Job description

Johnson County is seeking a detail-oriented Clerical Specialist to support the County Courts system. You will process filings, manage case documents, and handle payments for court fees while assisting the public and answering inquiries.

Responsibilities include reviewing e-filed documents, attending hearings, maintaining court records, and coordinating with officials. A high school diploma and 1–3 years related experience are required; strong data entry, attention to detail, and independence are