Court Division Supervisor II - Operations & Team Lead

State of Maine Judicial Branch; Portland (ME); On-site; USD 44,000 - 60,000; Full time

Job summary

The State of Maine Judicial Branch is seeking a Division Supervisor to manage operations in the Consolidated Superior Court/District Court Clerk’s Office in Portland. You will coordinate docketing, case processing, and filing; supervise staff; oversee jury management; and act as Clerk of Court when needed, merging two divisions and caseloads with strong customer service.

Candidates need three years in case processing and two years in supervision, an associate degree or Clerk’s Certification, and

Qualifications

• Three years responsible experience in case processing and two years supervisory/managerial experience.
• Associate’s degree in criminal justice, public administration, or related field or Clerk’s Certification.
• Equivalent combinations of education and experience will be considered for the above qualifications.
• Attaining additional supervisory training may be a condition of offer for a Division Supervisor II role.
• Excellent oral and written communication skills.
• Knowledge of court procedures as they relate to caseload management.
• Knowledge and experience with MEJIS and court processes.

Responsibilities

• Plan, analyze, and organize the work of the Division.
• Hire and disciplines employees in consultation with the Clerk of Court.
• Supervises, trains, evaluates, and disciplines employees.
• Assigns, reviews, and evaluates work.
• Maintains a working knowledge of the Human Resources Manual.
• Ensures staff provides courteous, professional assistance and maintains effective working relationships with all who interact with the Division.
• Handles complaints from both internal and external sources.
• Communicates with justices, judges, prosecutors, defense attorneys, self-represented litigants, and the public.
• Oversees docketing, case processing, and filing of matters before the Court.
• Calendars pre-trial activities, trials, motions, and other proceedings.
• Oversees operation of electronic recording machines and courtroom clerks.
• Ensures compliance with records retention schedule.

Skills

Oral communication

Written communication

Customer service

Supervisory experience

Teamwork

MEJIS knowledge

Typing 45 wpm

Court procedures knowledge

Education

Associate degree in criminal justice

Tools

MEJIS

Job description

The State of Maine Judicial Branch is seeking a Division Supervisor to manage operations in the Consolidated Superior Court/District Court Clerk’s Office in Portland. You will coordinate docketing, case processing, and filing; supervise staff; oversee jury management; and act as Clerk of Court when needed, merging two divisions and caseloads with strong customer service.

Candidates need three years in case processing and two years in supervision, an associate degree or Clerk’s Certification, and