Court Clerk (Pittsburgh)

pacourts; Pittsburgh (Allegheny County); Hybrid; USD 40,000 - 50,000; Full time

Benefits offered by this job

Excellent benefits

Telework up to 2 days

Paid holidays & leave

Parental leave

Job summary

Superior Court Western District Prothonotary's Office seeks a clerical professional to manage appellate case processing, from docketing the Notice of Appeal to final disposition. You will review filings for compliance and collect fees, docket entries, and forward materials to appropriate chambers.

The role involves issuing notices, court orders, and opinions, handling litigant inquiries, and performing routine clerical tasks with attention to detail and professionalism.

Qualifications

• High school diploma or equivalent; three years of clerical experience, preferably in a legal setting.
• Equivalent combination of education and experience may be considered.
• Satisfactory criminal background check required.

Responsibilities

• Oversee appellate case processing from docketing of Notice of Appeal through final disposition.
• Review filings for compliance with Pennsylvania Rules of Appellate Procedure and collect filing fees.
• Docket filings in the case management system and route to appropriate office or chambers for action.
• Issue appeal-related notifications, court orders and opinions to the parties.
• Respond to inquiries from litigants and court personnel.
• Process incoming/outgoing mail and perform clerical tasks as required.

Skills

Attention to detail

Communication skills

Professional demeanor

Legal terminology knowledge

Education

High school diploma or equivalent

Tools

Microsoft Office

Case management software

Docketing system

Job description

This position within the Superior Court Western District Prothonotary's Office involves processing legal filings, issuing appeal-related notifications, court orders and opinions, and maintaining trial court certified records.

Job Highlights

• 35-hour work week.
• Excellent benefits program, including comprehensive, low-cost medical, dental, vision, and prescription plans for employees and eligible family members beginning on the first day of employment.
• Healthcare flexible spending account.
• 13 paid holidays, 12 paid sick days, and 12+ paid vacation days per year.
• 6 weeks of paid parental leave for eligible employees.
• Salary increases, student loan forgiveness plans, employee assistance programs, and State retirement plans.
• Telework may be available up to 2 days per week after training.
• The successful candidate, with or without Court experience, will be trained on all duties of the position.

Typical Duties

• Oversee the case processing of an appeal from the docketing of the Notice of Appeal through final disposition.
• Review legal filings for compliance with the Pennsylvania Rules of Appellate Procedure and collect the appropriate filing fee.
• Docket legal filings in the case management system and forward them to the appropriate court office or judicial chambers for action.
• Issue appeal-related notifications, court orders and opinions to the parties in the appeal.
• Respond to inquiries from litigants either over the phone or in person and inquiries from Superior Court judicial chambers or offices.
• Filing, assist with incoming and outgoing mail, and other clerical work as required.

Minimum Qualifications

• High school diploma or equivalent; and
• Three years of clerical experience, preferably within a legal setting;
• An equivalent combination of education and experience, and/or training may be considered.
• Satisfactory criminal background check required.

Starting Salary Range: $39,649-$49,718 (maximum salary is $59,787).

Additional Qualifications/Preferences

• Thorough knowledge of court procedures and practices, legal documents and terminology.
• Enhanced level of professionalism in assisting callers, interacting with litigants and judicial personnel.
• Enhanced attention to detail within a fast-paced work environment.
• Ability to develop and maintain effective work relationships.
• Experience with a computerized case management or docketing system.
• Strong knowledge of, and experience using, the latest version of Microsoft Office.
• Thorough knowledge of modern office practices, procedures and equipment.

Commencement Date: November 2026