COURT CLERK II

Tom Green County, Texas; San Angelo (TX); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Medical/Dental insurance

Life/AD&D Insurance

Low-cost Vision Insurance

Paid Vacation/Sick/Holiday leave

Retirement Plan

Cafeteria Plan

Job summary

Tom Green County, Texas is seeking a Legal Secretary to perform essential legal duties under general supervision. Responsibilities include maintaining case files, preparing legal documents, and attending court proceedings. The ideal candidate will have a background in clerical or legal environments and possess strong communication skills.

This position offers comprehensive benefits including medical insurance and retirement plans, suitable for those looking to advance their career in a legal office setting.

Qualifications

• Ability to perform work responsibilities in a timely and accurate manner.
• Ability to compute court costs and perform related calculations.
• Ability to interact effectively with staff and the public.

Responsibilities

• Open and maintain case files with necessary documents.
• Prepare Judgments and other legal documents per Judge’s instructions.
• Attend court proceedings and assist with court-related tasks.

Skills

Knowledge of general office operations

Legal terminology

Oral communication

Interpersonal relations

Education

Two years of clerical, secretarial, or general office experience

Completion of a recognized legal assistant training program

Tools

Personal computers

Job description

Tom Green County (TGC) provides the following benefits for its employees:

• Medical/Dental insurance for employees at no cost to the employee


• $25,000 Life/AD&D Insurance for employees at no cost to the employee


• Low-cost Vision Insurance


• Paid Vacation/Sick/Holiday leave


• Retirement Plan


• Cafeteria Plan


• Workers Compensation

Under general supervision, independently performs a wide variety of legal secretarial and courtroom duties, as assigned.

Essential Duties and Responsibilities

• Opens and maintains case files, ensuring that pertinent documents are included and properly executed.


• Completes Orders to Appear and sets hearings for arraignments, pre-trials, and final hearings in coordination with Court Coordinators.


• Processes all notices from pre-trials, arraignments, scheduling Plea hearings, and other hearings; provides copies of notices to all appropriate parties.


• Accepts motions, letters, affidavits and other legal documents, and files and distributes copies to appropriate parties.


• Receives and reviews court dockets; prepares for hearings and trials by pulling and checking case files; delivers files to appropriate court.


• Attends court proceedings, as assigned; accesses automated systems to obtain a variety of information requested by the court such as pending cases in other courts, warrants, jail credit, dispositions, and terms of probation; attests to defendant’s signatures.


• Prepares Judgments and other legal documents (per Judge’s instructions), using computer software and ensuring that proper legal references and wording are included.


• Determines court fees for defendants according to case type, number of arrests, and other factors; accepts, receipts, and credits payments received in person or by mail from defendants; endorses checks and forwards to County Treasurer.


• Reports actions taken on the docket to Court Administrators; processes disposition of court cases by checking documents for completion, including proper signatures.


• Closes case files when final orders are signed by judges; ensures that all case documents are included, completed properly and contain necessary signatures; mails final order notices to all parties involved.


• Interacts professionally and effectively with a wide variety of persons, including attorneys, judges, Court Coordinators; County office representatives, and the public.


• Delivers files and legal documents to Court Coordinators and other departments, as needed.


• Oversees the scanning and archiving of legal records and documents; assists staff with records scanning and/or records maintenance questions or problems.


• Prepares certified copies of court cases upon request of the public, County and District Attorney’s Offices, and other local government agencies.


• Answers multiple-line telephone; provides information to callers, as appropriate; transfers calls or takes and relays accurate messages, as appropriate.


• Maintains confidentiality of information and follows departmental procedures for releasing documents and case information.


• Attends meetings and training sessions; performs other duties, as assigned.

Knowledge, Abilities, and Skills

• Knowledge of general office operations and records maintenance; knowledge of the operation of personal computers for inquiry, data entry, and the preparation of legal documents; knowledge of legal terminology, documents, proceedings, and processes; knowledge of English, spelling, and grammar.


• Ability to perform work responsibilities in a timely and accurate manner; ability to work independently and meet regular deadlines; ability to accurately compute court costs and perform related mathematical calculations; ability to work effectively with staff and others; ability to operate a variety of office equipment and computer software.


• Skill in oral communication and interpersonal relations.

Physical Requirements and Work Setting

Works in a well-lighted, air-conditioned environment; prolonged periods of sitting and periodic walking, standing, bending, and reaching; occasional lifting up to 15 lbs; visual acuity, hearing ability, and manual dexterity required.

Education and/or Experience Required

Two years of clerical, secretarial, or general office experience; OR, one year of experience providing knowledge of legal documents and terminology; OR, completion of a recognized legal assistant training program.

Certificates and Licenses

None required.