Legal Processing Clerk II

Tulare County Superior Court; Visalia (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Tulare County Superior Court is seeking a Court Legal Processing Clerk II to perform specialized and general clerical duties within a legal office setting in Visalia, CA. The role operates under general supervision and follows established procedures to manage case files, filings, calendars, and related court documents.

duties include processing filings, entering data, handling fees, and coordinating with attorneys and judges.

Qualifications

• Completion of twelfth grade and either one year general clerical experience or equivalent.
• Graduate of a certified legal program.
• Associate’s degree or higher with six months of legal clerical experience or coursework.
• Self-certify required computer and keyboarding skills.

Responsibilities

• File, date, stamp or pull files as a deputized court employee as documents are received or requested.
• Use automated equipment to enter and obtain legal filing information.
• Receive legal documents for filing, recording or judge's signature.
• Assist with indexing documents filed and enter in registers of actions in case management system.
• Collect fees for document filing, civil actions, criminal judgments, traffic fines and other court actions; provide receipts.
• Review legal documents for completeness and conformity with government codes.
• Respond to inquiries from attorneys, departments and the public; search records.
• Set cases on court calendar using case management system and related software.
• Receive and sort daily mail to appropriate desks and parties.
• Return unacceptable documents and contact involved parties.
• Prepare abstracts of Judgment and Writs of Execution.
• Prepare, post and mail notices to interested parties and attorneys.
• Assist in training employees in processing and reviewing documents.
• Type daily calendar for civil, criminal, juvenile and contested probate matters.
• Issue citations, summonses and subpoenas.
• Coordinate with higher courts, attorneys and judges for transcripts and case files on appeals.
• Represent the Court with courtesy and discretion in all interactions.

Skills

Legal terminology

Data entry

Record keeping

Customer service

Attention to detail

Keyboarding 35 wpm

Education

High school diploma

Legal program certification

Associate’s degree or higher

Job description

To perform specialized and general legal office clerical duties and provide responsible office assistance as assigned for the Superior Court. The Court Legal Processing Clerk II work under general supervision and, within a framework of established procedures, is expected to perform a variety of specialized legal office clerical duties. Incumbents may be responsible for other, more specialized, complex and difficult legal office duties.

(Essential duties may vary from position to position within this classification. Reasonable accommodation will be made when requested and determined by the Court to be appropriate under applicable law.) In addition to the duties, necessary employment standards of the Legal Processing Clerk I.

• 1. File, date, stamp or pull files as a deputized court employee as documents and files are received and requested through the mail or at the counter
• 2. Use automated equipment, such as a personal computer, to enter and obtain legal filing information
• 3. Receive legal documents for filing, recording or for judge's signature.
• 4. Assist with indexing documents filed and enter in register of actions in case management system
• 5. Collect fees for document filing, civil actions, criminal judgments, traffic fines and other court actions, accurately calculate and provide change for cash payments and provide detailed receipts to document transactions.
• 6. Review legal documents for completeness; determine conformity with government codes
• 7. Respond to inquiries and requests for information from attorneys, other departments and the general public, including searching records
• 8. Set cases on court calendar if required by job function using case management system and other related software as required
• 9. Receive and sort daily mail to appropriate desk, court, manager, judge or other person or party identified; resend mail incorrectly distributed
• 10. Return unacceptable documents for proper completion and contact parties involved
• 11. Prepare abstracts of Judgment and Writs of Execution
• 12. Prepare, post and mail notices to interested parties and attorneys of court activities, procedural changes, fee increases and other news of note
• 13. Assist in training employees in processing and reviewing documents
• 14. Type daily calendar for civil, criminal, juvenile and contested probate matters
• 15. Issue citations, summonses and subpoenas
• 16. Receive exhibits from other court clerical staff and maintain in appropriate file
• 17. Coordinate with higher courts, attorneys and judges in the preparation of transcripts and case files on appeals
• 18. Serve as a representative of the Court, displaying courtesy, tact, consideration and discretion in all interactions with other members of the Court community and with the public

MARGINAL FUNCTIONS

1. Perform related duties as assigned.

Knowledge of:

• Correct English usage, spelling, grammar and punctuation
• Math sufficient to perform addition, subtraction, multiplication and division including use of fractions, decimals and percentages
• U.S. monetary system and cash handling procedures
• Basic legal terminology and documents; court and judicial system procedures
• Alphabetical, numerical, non-numerical and legal filing systems and procedures
• Report and form design, and production methods
• General function and purpose of legal offices

Skill/Ability to:

• Learn the organization, process and operating functions of the Court to which assigned
• Perform basic legal clerical work including the maintenance of appropriate case files and records and related statistical and general reports
• Verify and enter data for a variety of lists, logs and reports
• Understand and carry out verbal and written instructions
• Communicate with the public, agencies, and court officials on legal matters
• Establish and maintain effective working relationships with court staff and the public
• Organize work and set priorities
• Perform work with accuracy and attention to detail
• Accurately accept fee payments, calculate return change from cash pa yments and provide appropriate receipt documentation for transactions
• Work under general supervision
• Prepare a variety of charts, graphs, and other special documents
• Analyze and correct operational, procedural, and programmatic problems encountered in the course of work
• Keyboard at 35 words per minute
• Operate a computer and other office related equipment
• Punctually arrive at workstation

Education and Experience:

Any combination of education and experience that could likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be and equivalent to completion of the twelfth grade AND either:

• One year general clerical experience

OR

• A graduate of a certified legal program,

OR

• Associate’s degree or higher with six months of legal clerical experience or specific legal coursework.

Self-certify required computer and keyboarding skills.