Court Clerk II

Oconee County; Northern (KY); Hybrid; USD 34,000 - 41,000; Full time

Job summary

Oconee County in Kentucky is seeking an administrative/clerical support specialist for Clerk of Court operations. Primary duties include filing, case entry, data handling, and public assistance to obtain documents and information.

Entry salary is $37,331.24 with duties ranging from processing filings to collecting payments while maintaining confidentiality in a secure office environment.

Qualifications

• High School Diploma or equivalent plus 2 years of clerical experience.
• Ability to learn and follow court procedures and software.
• Excellent customer service and effective communication skills.

Responsibilities

• Process new case filings and enter cases into the Case Management System.
• Accept and process documents for filing per court rules.
• Collect payments for fines, fees, and court costs.
• Assist the public with information and copies of documents.
• Maintain confidentiality of case files and information.
• Perform data entry, scanning, filing, and mail processing.
• Answer phones and greet customers.

Skills

Customer service

Detail oriented

Multitasking

Data entry

Oral & written communication

Teamwork

Office equipment

Education

High School Diploma or equivalent

Tools

Case Management System

E-Filing System

Job description

Job posted until filled.

Entry salary is $37,331.24 ($19.14/hour)

GENERAL DESCRIPTION:

The purpose of this position is to perform a variety of routine and complex administrative/clerical support assignments for the Clerk of Court operations.

ESSENTIAL JOB DUTIES:

To perform this job successfully, an individual must be able to perform the essential job duties satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the duties herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out but may be considered incidental in the performance of this job.

• Accept and process documents for filing as required in accordance with court rules and procedures.
• Process new case filings for Family Court. Enter new cases into the SC Judicial Branch Family Court Case Management System.
• Process new case filings for Common Pleas Court that are exempt from e-filing through the SC Judicial Department E-Filing System.
• Ensure the security and confidentiality of case files and information as appropriate.
• Assist the public in obtaining information and copies of court documents as appropriate.
• Receive and record payments for various fines, fees, assessments, court costs, child or alimony support as well as other miscellaneous fees.
• Collect Public Defender Applications and associated fees.
• Work with other governmental agencies needing assistance with record searches and provide information as necessary.
• Explain and answer general questions about how court works. Provide information about where to find self-help resources and telephone numbers for agencies offering legal services and information.

ADDITIONAL DUTIES INCLUDE:

Additional duties will include general clerical work as required, including but not limited to data entry, copying, scanning, filing, sending and receiving faxes, emails and other correspondence as well as processing daily mail, answering telephones, greeting and assisting customers.

Requirements

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to learn and become proficient in using complex computer operating systems as required by the SC Judicial Branch and other SC State agencies.
• Ability to learn and follow court procedures, rules and regulations.
• Working knowledge of legal language and legal procedures preferred.
• Excellent customer service skills to include the ability to effectively communicate on a one-to-one basis.
• Ability to maintain effective working relations with fellow staff members as well as other departments, officials and agencies.
• Considerable knowledge of general office procedures, bookkeeping and banking practices.
• Ability to multitask, prioritize and manage time appropriately.
• Ability to communicate effectively orally and in writing.
• Detail-oriented; ability to maintain accurate records; ability to type and enter data accurately.
• Ability to operate basic office machines and equipment.
• Ability to work in a team-oriented environment.

EDUCATION AND EXPERIENCE:

High School Diploma or equivalent, and two (2) years of experience in an administrative/clerical field; or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.

LICENSES, CERTIFICATIONS, OR REGISTRATIONS:

Required: None.

Preferred: None.

PHYSICAL DEMANDS:

The work is light work which requires exerting up to 20 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

This position has the following special vision requirements: close vision (clear vision at 20 inches or less); distance vision (clear vision at 20 feet or more); color vision (ability to identify and distinguish colors); peripheral vision (ability to observe an area that can be seen up or down and to be left and right when vision is fixed on a given point); depth perception (three-dimensional vision, ability to judge distances and spatial relationships); adjust focus (ability to adjust the eye to bring an object into sharp focus).

WORK ENVIRONMENT:

Work is performed in a relatively safe and secure indoor office environment.

Oconee County is an equal opportunity/affirmative action employer committed to achieving excellence and strength through diversity. The County seeks a wide range of applicants for its positions so that one of our core values, a qualified and diverse workforce, will be affirmed.