Court Clerk I or II

City-of-Roswel; Roswell (GA); On-site; USD 36,000 - 56,000; Full time

Job summary

The City of Roswell, Georgia, is seeking an Administrative/Clerical Support staff member for Court Services. You will perform essential duties including document processing, data entry, and report preparation to support court operations.

You must have a high school diploma, GCIC certification or ability to obtain, and strong MS Office skills. Bilingual Spanish preferred; typing 40 wpm and excellent customer service are essential for success.

Qualifications

• Requires high school diploma or equivalent.
• GCIC certification or ability to obtain.
• Bilingual preferred (Spanish).
• Proficiency with Microsoft Office products.
• Typing speed of at least 40 words per minute.

Responsibilities

• Processes documents for assigned court; inputs and generates data; conducts records searches and locates files; prepares, copies, and distributes letters, notices, subpoenas, and fines; processes and records payments, fees, and fines and enters into a computer system; assigns cases; and prepares reports.
• Conducts routine office support functions; directs incoming telephone calls; sorts and distributes mail; and maintains inventory of required office materials and supplies.
• Provides customer service to police officers, other courts, outside agencies, and the general public.
• Prepares or completes various forms, reports, correspondence, and other documentation according to the assignment; compiles data for further processing or for use in the preparation of department reports.

Skills

MS Office

Typing 40 wpm

Customer service

Office procedures

Education

High school diploma

Tools

GCIC certification

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Department: Administration Pay Grade: 506

FLSA Status: Non-Exempt

Job Code: A230

JOB SUMMARY

The purpose of this classification is to perform specialized administrative/clerical work in support of Court Services.

ESSENTIAL JOBFUNCTIONS

• Processes documents for assigned court; inputs and generates data; conducts records searches and locates files; prepares, copies, and distributes letters, notices, subpoenas, and fines; processes and records payments, fees, and fines and enters into a computer system; assigns cases; and prepares reports.
• Conducts routine office support functions; directs incoming telephone calls; sorts and distributes mail; and maintains inventory of required office materials and supplies.
• Provides customer service to police officers, other courts, outside agencies, and the general public.
• Prepares or completes various forms, reports, correspondence, and other documentation according to the assignment which may include reports and assignment sheets; compiles data for further processing or for use in the preparation of department reports; and maintains computerized and/or hardcopy records.
• Uses a variety of computer programs, software, and applications to maintain documents and organize cases and calendar dockets; communicate with other team members and departments as needed.
• Properly process court fines and probation payments while maintaining a cash drawer at the end of each business day.
• Performs other related duties as required.

MINIMUM QUALIFICATIONS

Education and Experience:

Requires a high school diploma or equivalent; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Licenses or Certifications:

• GCIC certification or ability to obtain certification.
• Additional certifications may be required based on assignment.

Special Requirements:

• Bilingual Preferred(Spanish)
• None

Knowledge, Skills andAbilities:

• Knowledge of general office procedures.
• Knowledge of Mircrosoft Office products.
• Willingness to engage, learn, and participate in City of Roswell policies and procedures.
• Ability to accurately and effectively understand written and oralinstructions.
• Ability to type a minimum of 40 words per minute.
• Ability to establish and maintain effective working relationships with court staff, judges, attorneys, and other departments.
• Ability to adhere to open records laws and maintain confidentiality in conducting Municipal Court business.
• Ability to perform a variety of complex mathematical computations with speed and accuracy.
• Ability to manage time efficiently to successfully complete multiple tasks with varying deadlines.

PHYSICAL DEMANDS

The work is sedentary to light which requires the ability to exert light physical effort, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Tasks also require the ability to perceive and discriminate visual cues or signals. Some tasks require the ability to communicate orally.

WORK ENVIRONMENT

Work is regularly performed without exposure to adverse environmentalconditions.

The City has the right to revise this job description at any time. This description does not represent in any way a contract of employment.

The City of Roswell, Georgia commits to a policy of equal employment opportunity for applicants and employees, complying with local, state and federal laws. The City’s policy is to employ qualified persons without discrimination regarding race, creed, color, religion, age, sex, country of national origin, marital status, disability, sexual orientation, gender identity, genetic information, political affiliation, ethnicity, or status in any other group protected by federal/state/local law.